HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.15.2011 MINUTES
BUDGET/FINANCE COMMITTEE
March 15, 2011 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Kate Hart, Chairman Mark Mace, Co- Chairman
Chuck Dickerson Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Sam Painter
Chairman Kate Hart called the regular meeting of the Budget /Finance Committee to order at
5:30 p.m. There was no public in attendance.
The minutes of the March 1, 2011 meeting were presented and approved via motion by
Doug, seconded by Mark, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. There were no unusual
adjustments. Chuck made a motion to approve the adjustments, seconded by Doug, motion
passed.
The Mayor approved and signed the February journal voucher. Chuck made a motion to
approve the journal voucher, seconded by Doug, motion passed.
The February fmancial statements were reviewed by the Committee. Shirley explained that
there are still a few funds with negative cash balances but they are decreasing each month.
Kate inquired as to why the Computer/Office Equipment in the CIP fund had a negative
balance. Shirley stated that the cash is sitting in the operating cash and will be moved down
to the Office Equipment cash account.
Being no further questions, Chuck made a motion to approve the financial reports, seconded
by Mark, motion passed.
There was one purchase requisition presented to the Committee. The Public Works
Director would like to purchase 50, 300 gallon trash containers in order to have them
available during the upcoming events (el of July and Aviation & Technology Week). After
the 2 events, they will be used for replacements for damaged containers. Doug made a
motion to approve, Mark seconded, motion to purchase the trash containers passed.
The Comp /OT reports for PPE March 6, 2011 were reviewed by the Committee. Chuck
inquired about the comp time in the shop. He wanted to know if Schweigert, on February
21 st (holiday), would have 3 hours comp time or would it be at time and one -half. Shirley
stated that it would be at time and one -half. He will receive 4.5 hours of comp time.
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Budget/Finance Committee
February 15, 2011
The Payroll Register for PPE 3/06/11 totaling $169,083.05 was reviewed by the Committee.
Motion was made by Doug, seconded by Chuck, to recommend Council's approval of the
payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Shirley let the committee know that the budget process has begun, but is moving very slowly.
She has received 4 budgets back and is working on the payroll. The budget /finance
meetings, in regards to the budget, will be postponed until April.
The Mayor commented that the purpose of having the committee, as well as the council,
included in the budget process is so the budget is as transparent as possible to the council and
the public.
Mayor's Comments:
Police Union Update:
Discussion was heard from Sam Painter, the Mayor and Shirley in regards to union
negotiations. Committee members voiced their opinions on what they would consider
offering the Police Union and what they would not consider. The union and City will meet
again on Thursday, March 17, 2011 at 1:00 p.m., to discuss options.
Other:
There was no other discussion.
For the Next Agenda:
The next regular Budget/Finance meeting will be on Tuesday, April 5, 2011, at 5:30 p.m.
The meeting adjourned at 6:25 p.m.
Respectfully submitted,
Shirley Ewan, City Clerk/Treasurer
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