HomeMy WebLinkAboutDepartment Head Meetings Minutes 03.15.2011 MINUTES
DEPARTMENT HEAD MEETING
MARCH 15, 2011 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson Kurt Markegard Rick Musson
Sam Painter Nancy Schmidt Gary Colley
Shirley Ewan Heidi Jensen Jan Faught
Council Agenda — March 15, 2011
Public Hearing:
• Ordinance No. 011 -03: An ordinance of the City Council of the City of Laurel, Montana,
adopting a technical amendment to Ordinance No. 011 -01 to resolve a typographical error in the
previously adopted ordinance. (First reading — 03/01/2011)
Sam recommended that the council place the ordinance on tonight's agenda and adopt the changes
tonight.
Scheduled Matters:
• Confirmation of Appointments:
o City Planner: Heidi Jensen
o CTEP Administrator: Heidi Jensen
o Floodplain Administrator: Heidi Jensen
Heidi will attend tonight's meeting for the appointments.
• Resolution No. R11 -21: Resolution authorizing the Mayor to sign an agreement to provide
health services with St. Vincent Healthcare of Billings, Montana.
• Resolution No. R11 -22: An intent to approve budget amendment resolution to increase
appropriations in the General Fund for equipment for the Library and Fire Departments for fiscal
year 2011.
• Resolution No. R11 -23: An intent to approve budget amendment resolution amending
appropriation distribution for various funds for fiscal year 2011.
• Ordinance No. 011 -04: An ordinance amending Section 12.32.050 titled "Creation and
establishment of a City Tree Board" and Section 12.32.060 of the Laurel Municipal Code titled
"Term of office" located at Title 12 of the Laurel Municipal Code. First reading.
• Ordinance No. 011 -05: An ordinance amending Section 5.44.030 titled "Exceptions to
provisions" located at Title 5 of the Laurel Municipal Code. First reading.
Draft Council Workshop Agenda — March 29, 2011
General items:
• Appointments:
o Police Commission
o City - County Planning Board
o Park Board
o Laurel Airport Authority
A letter is needed from the individual that is interested in serving on the Police Commission.
Department Head Meeting Minutes of March 15, 2011
Clerk/Treasurer:
• Resolution — Budget amendment for library and fire department
• Resolution — Budget amendment for FAP building
The public hearings and resolutions will be on the April 5 council agenda.
Executive Review:
• Bus Transit Grant — Update and council approval for a public hearing
• Ordinance — fireworks
Other items
Rick mentioned that the draft animal ordinance might be ready for the March 29 council agenda.
There was discussion regarding raising the number of dogs allowed from two to three dogs.
Review of draft council agenda for April 5, 2011
• Public Hearings:
o Budget amendment for library and fire department
o Budget amendment for FAP building
o Ordinance No. 011 -04: An ordinance amending Section 12.32.050 titled "Creation and
establishment of a City Tree Board" and Section 12.32.060 of the Laurel Municipal Code
titled "Term of office" located at Title 12 of the Laurel Municipal Code. (First reading —
03/15/2011)
o Ordinance No. 011 -05: An ordinance amending Section 5.44.030 titled "Exceptions to
provisions" located at Title 5 of the Laurel Municipal Code. (First reading — 03/15/2011)
Department Reports:
Clerk/Treasurer
Shirley distributed information regarding how to file a claim with the MMIA and a copy of the 2011
MMIA calendar of events.
Shirley is working on a different form for wages for the budget. Rick will meet with Shirley on
Wednesday at 10:00 a.m.
Shirley stated that department heads need to budget $5.40 per e-mail address per month for spam/e -mail
retention, as the city has to retain e-mails for three years. There was discussion. The WTP and WWTP
e -mail accounts are not on the city's server, so other backup is needed.
Fire
There was no discussion.
Ambulance
Jan might have some new volunteers for appointment on the next agenda. One person requested not to
be paid. Jan asked if the individual would still get a life insurance policy. Rick stated that Police
Reserves do not get life insurance policies. There was discussion regarding the fire departments' $6.00
callout that was originally meant for clothing. Shirley will check on the life insurance policies.
Jan stated that one of the new volunteers is a licensed phlebotomist and has just renewed their license.
There was discussion. Rick stated that it costs $205 to have blood drawn at the hospital for a DUI
suspect, so it would be nice to have a phlebotomist.
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Department Head Meeting Minutes of March 15, 2011
Library
There was no discussion.
Police Department
There was no discussion.
City Planner
Heidi explained the zoning issues with the storage property on 4 Street, which is zoned residential and
is operating as commercial property. The prospective buyer wants the property zoned correctly before
the property is purchased. Heidi stated this issue could go to the Planning Board on May 5 and then to
the council in an expedited process since only zoning changes are needed. Kurt stated that there are no
amenities there and it should not be an extension of the CBD. Everything will remain the same except
the zoning will be corrected.
Kurt stated that posting bus signs on state roads has to go through the State Highway Commission.
Mayor Olson and Heidi met with MDT in Helena regarding the Bus Transit Grant last week.
Safety
• Safety Program update
There was no discussion.
Public Works Department
• Neptune water meters
Kurt will write a letter regarding the Neptune water meters for Brooke. The city has received no
documentation from Neptune regarding the $50,000 offer, which does not meet the city's needs.
Riverside Sand & Gravel is working on the Main Street construction project near the Lohof Motel. The
construction signs should be removed after Main Street is chip sealed this spring.
City Attorney
• Medical marijuana business license application
The application and map are ready. No place on the map allows a medical marijuana business but an
applicant could request a zone change. There was discussion regarding yesterday's marijuana busts in
Billings.
Sam is working on union negotiations, the RFQ for the ambulance addition, and the criminal work for
the court.
Mayor Olson
• Personnel Implementation & Instruction Guide
The attorneys have not updated the Guide yet.
• Laurel City Voice
The newsletter was mailed out on Monday.
Other
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Department Head Meeting Minutes of March 15, 2011
Rick mentioned the meeting for Aviation & Technology Week on Thursday, March 17 at 5:30 p.m. in
the library of the school administration building. Aviation & Technology Week is May 9 to 12 . The
classroom activities are on May 9 and 10 and the displays and visitors attend on May 11 and 12
Public Works is preparing quotes to order the annual allotment of replacement garbage cans in time for
the week. Kurt will take the request to the Budget/Finance Committee soon. The committee still needs
to submit an application for street closure for Aviation & Technology Week.
Mayor Olson mentioned that Tom Nelson wants to attend the Clerk's Institute in May. Shirley will
distribute the information to the council members.
The meeting adjourned at 3:45 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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