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HomeMy WebLinkAboutDepartment Head Meetings Minutes 03.08.2011 MINUTES DEPARTMENT HEAD MEETING MARCH 8, 2011 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Chris Rosenberg Rick Musson Sam Painter Kurt Markegard Brent Peters Shirley Ewan Nancy Schmidt Heidi Jensen Council Workshop Agenda — March 8, 2011 General items: • Appointments: o City Planner — Heidi Jensen Mayor Olson stated that Heidi would also be appointed as the CTEP Administrator and the Floodplain Administrator at the council meeting on March 15 Public Works Department: • Frozen culvert issues at Graff and West Schools Kurt stated that the discussion will be to remove the culvert and put in valley gutter. • Resolution — Agreement with St. Vincent Healthcare Occupational Health Services The agreement is for drug screening for police officers, city shop employees with CDL licenses, and the bus transit program. Heidi will be the contact for the DOT bus program. The agreement includes training for reasonable suspicion and Kurt and Heidi could attend that. • Discussion — Private Access Easement Mayor Olson will explain the private access easement issue to the council tonight. Clerk/Treasurer: • Resolution — Budget amendment for library and fire department • Resolution — Budget amendment for FAP building Shirley stated that public hearings are needed for both budget amendment resolutions, as per state statute. The budget amendment for the library is for two carousel workstations and wiring. The budget amendment for the fire department is for turnouts. The resolutions will be resolutions of intent for the budget amendments and the public hearings will be on April 5 and the resolutions could be approved at the same meeting. Emergency Services Committee • Fireworks ordinance The draft ordinance is similar to the Great Falls fireworks ordinance. • Animal control ordinance The ordinance will change the 5 -day impound period to three days in order to be consistent with the County and the City of Billings. Rick stated that more changes are needed in the ordinance and they should all be done at the same time. Department Head Meeting Minutes of March 8, 2011 Executive Review: • Ordinance — Change composition of the Tree Board The Tree Board requested a change from four to five members. • Ordinance — Change LMC 5.44.040 — License fee. The ordinance would address the Chamber's request not to charge a business license fee for 4th of July vendors, etc., and non -profit organizations. • CAO position process The CAO position will be advertised in the Billings Gazette, the Laurel Outlook, on the ICMA website, with Job Service and on the city's website. Other items Mayor Olson will talk to the council about scheduling a meeting with a representative from the Department of Commerce regarding water districts. Possible dates are March 19 or March 26 Review of draft council agenda for March 15, 2011 • Public Hearing: o Ordinance No. 011 -03: An ordinance of the City Council of the City of Laurel, Montana, adopting a technical amendment to Ordinance No. 011 -01 to resolve a typographical error in the previously adopted ordinance. (P reading — 03/01/2011; PH — 03/15/2011) The council could waive the rule to wait until the next regularly scheduled council meeting and adopt the ordinance on March 15 Kurt mentioned that Mark Mace might talk about last night's Public Works Committee meeting at tonight's council workshop. The committee discussed handicap parking spaces in the downtown business district. LMC states that the Police Chief directs where the handicap spaces are placed. There was a lengthy discussion regarding federal mandates, the city's obligation to follow ADA laws, Tim Casey's parking spot request by a proposed restaurant location, and the need to provide a more equitable way for the city to provide one handicap parking space for every ten spaces. There was further discussion regarding a resident's request for a loading/unloading space on Eighth Avenue by Spruce Grove. Rick stated that everyone in Spruce Grove has a parking space and he does not think the loading/unloading space is needed. Department Reports: Clerk/Treasurer Shirley is working on payroll. Budgets are due on March 15 Fire Brent stated that the ISO class is scheduled on Saturday, April 23` and the fire department would pick up the expense for Kurt and Rick to attend. The ISO will conduct their rating system in the City of Laurel on May 24 to 26 Laurel has a Class 5 rating and is the only volunteer fire department with that rating. Billings and Missoula have Class 4 ISO ratings. Brent stated that there is work to be done before the testing. 2 Department Head Meeting Minutes of March 8, 2011 Brent stated that Gary will talk to the Emergency Services Committee about a plan to pay for flow testing. Mayor Olson stated that finding a way to pay for flow testing, or hydrant districting, will take some work and further discussion. It would be better to find a way to appropriate the allocation for the total cost. Ambulance There was no discussion. Library On Saturday, the library was open from 9:00 a.m. to 3:00 p.m. for the first time. It previously closed at noon on Saturdays. Nancy will post the CAO position on the city's website. Police Department There was no discussion. City Planner Heidi stated that the drug testing for the bus transit program will be done this week. Heidi stated that the map received from GIS limits the available spaces for marijuana to nowhere in the city. Copies of the map will be distributed to the council tonight. There was discussion regarding the business license application for medical marijuana, which will be ready on March 16 Applicants could request a zone change of a parcel for a medical marijuana business. Safety • Safety Program update Chris stated that the Safety Advisory Committee met last week, and Chris will meet with Mayor Olson soon. Public Works Department • Neptune water meters Kurt stated that the information has been documented so the attorneys can prepare the legal verbiage. There was discussion. Kurt prefers that Neptune hires a contractor to change out all of the meters instead of accepting the Neptune's offer of $50,000 for the city to change out the meters. The street sweeper was ordered last Wednesday and should be received in 90 days. Kurt will add the street sweeper to the preliminary budget and then remove it if it is received before June 30 Kurt is working with the Cemetery Commission to plan the Arbor Day celebration on May 14 The $1,000 grant for revitalization will be used for trees at the Caboose Welcome sign. City Attorney • Medical marijuana business license application There was no further discussion. 3 Department Head Meeting Minutes of March 8, 2011 Mayor Olson • Personnel Implementation & Instruction Guide Sam stated that his office made revisions to the Personnel Implementation & Instruction Guide after the council retreat. The final draft will be e- mailed to department heads and MMIA for review. • Laurel City Voice The newsletter should be done this week. Nancy will post it on the city's website. Other There was no discussion. The meeting adjourned at 4:05 p.m. Respectfully submitted, ate, Cindy Allen Council Secretary 4