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HomeMy WebLinkAboutDepartment Head Meetings Minutes 01.25.2011 MINUTES DEPARTMENT HEAD MEETING JANUARY 25, 2011 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Chris Rosenberg Rick Musson Sam Painter Kurt Markegard Brent Peters Shirley Ewan Nancy Schmidt Jan Faught Council Workshop Agenda — January 25, 2011 General items: • Appointment: o Laurel Police Reserves The appointment of Dan Sciuchetti will be on the next council agenda. o Laurel Fire Department The appointment of Duane Rehling will be on the next council agenda. Public Works Department: • Great West Engineering — Wastewater project presentation Chad Hanson will give the presentation at tonight's council workshop. • Resolution — Task Order No. 21 with Great West Engineering/Canal Crossing for WWTP Effluent Pipeline As per agreements in 1928 and 1941, the city is responsible for the plans and specifications for the pipeline and the BBWA is responsible for the materials and construction. Executive Review: • Ordinance — Business licensing/medical marijuana • Ordinance — Zoning/medical marijuana Mayor Olson stated that an individual will speak regarding the medical marijuana issue at tonight's workshop. The council could decide not to adopt the ordinances and say no to medical marijuana as was done in Great Falls and Kalispell. • Resolution — Memorandum of Understanding with Beartooth RC &D The resolution is for the annual agreement with Beartooth RC &D. • Resolution — Adopt official Schedule of Fees and Charges If the council approves the schedule of fees and charges on February 1s it will be effective the next day. Healthcare Billings knows that the changes are coming. • FAP contractor selection process Mayor Olson explained that the city could go to bid for a general contractor for the FAP addition project. The process will be discussed at tonight's council workshop. • Council Retreat The proposed dates will be discussed tonight. Department Head Meeting Minutes of January 25, 2011 • Council e-mail Nancy's e-mail has been changed to a city address. • Council Issues: o Plans for sheds by FAP building (Chuck Dickerson) Mayor Olson will ask the council to consider having the staff address these issues. There was discussion regarding future uses and locations for the two sheds and the possibility of placing the court's shed in the northeast corner of the lot behind city hall. Kurt stated that this area and the employee parking spaces are owned by Yellowstone Bank. Other items: • Resolution — Arbor Day Grant The resolution for the grant will be presented at tonight's council workshop. • Resolution — Agreement to clean the digester Kurt explained that one of the digesters is still down, needs to be cleaned, and needs a side access hole. The digester needs to be repainted, at a cost of $164,000, but that expense is not in the budget. Two proposals have been received, but further information is needed prior to the final recommendation by public works. Kurt will present the issue at tonight's council workshop and the documents will be distributed with the council agenda. Department Reports: Clerk/Treasurer • Budget calendar Shirley will distribute the budgets to the department heads by February 1 Budgets should be returned by March 15 Mayor Olson explained that the Budget/Finance will discuss the budget process next week to decide how to go forward this year. Since there are five Tuesdays in May, budget presentations could be scheduled on the fourth Tuesday and/or during the council workshops. Fire Brent stated that the fire department recently voted to accept Duane Rehling as a new member. The appointment will be on the February 1 council agenda. Brent will e-mail Sam the protocols for the ambulance. Ambulance Jan stated that the contract with AMR allows the city to bill AMR if they transport for the city, but she does not know how to bill AMR. Mayor Olson asked Jan to invite Melody in for discussion. Jan stated that the next class has been scheduled for the fire department. She talked to the State about how to add firemen to the roster for driving the ambulance. There was discussion regarding reprogramming pages or radios. Brent stated that low band radios will be required in 2012. Library 2 Department Head Meeting Minutes of January 25, 2011 Mayor Olson received a letter from the State regarding Nancy's certification as a library director. Nancy explained that a library director must be certified by the State in order for the library to receive State funding. Police Department Rick stated that the recent suspicious death is being investigated. City Planner There was no discussion. Safety • Safety Program update Chris attended a Fred Pryor OSHA class last Friday. The topic was OSHA 300 reporting, and he gave the information to Cheryll. He did not think the class was worth $200. Rick and Chris will remove the air conditioner at the FAP on Thursday. Chris, Rick and Kurt need to meet again to review procedures and policies. There was further discussion regarding a safety conference in February, the safety budget, safety issues, FAP training officers, and how to mitigate risk assessment. Brent purchased five personal carbon monoxide detectors for the fire department in order to monitor the CO levels at a fire. Public Works Department • Neptune water meters Kurt stated that public works is getting pictures of the broken meters and the temperatures in the basements where the meters supposedly froze. The information will be submitted to Brooke soon. Kurt and Rick will attend a pipeline safety seminar on February 10 Kurt joined a government site that tells what is in the lines running through Yellowstone County. Public works is using the Ranger UTV and snowplow for snow removal around the FAP, library, city hall and the parks in an effort to reduce possible workman's comp issues. Kurt asked if FAP personnel would operate the equipment during a weekend storm event. Brent suggested parking the vehicle in the Quonset hut on weekends. Kurt is working on the river issues. Williston -Basin reported that the gas line is 1 to 2 feet below the ground and the oil line is 5 feet below the ground. Brent stated that training for spills is scheduled soon and the fire and public works departments could attend. Roger Perkins will submit a proposal for stabilization of the bank at Riverside Park. Kurt, Guy Rolison, Matt Wheeler and Shirley will attend the Montana Rural Water conference on February 23r to 25 3 Department Head Meeting Minutes of January 25, 2011 The LEPC and Montana Safety Council will present a safety conference in March. Rick and Chris might attend the conference. City Attorney The Personnel Policy Manual and the Personnel Implementation & Instruction Guide will be reviewed at the next department head meeting. Brooke stated that Sam wants to meet with the IT people to discuss retention of records. Mayor Olson • Personnel Implementation & Instruction Guide There was no further discussion. • Laurel City Voice — articles due February 18 Articles are due on February 18 Other Mayor Olson will be out of town from February 10 through 13 Kurt will be on vacation on Thursday and Friday and should be shot if he shows up to work. Rick stated that the Emergency Services Committee discussed the chicken and fireworks issues last night. There was not a quorum at the meeting. Rick stated that the fireworks issue needs to move forward if changes are going to be made. Mayor Olson spoke regarding the applicants for the city planner position, the recommendation from the interview committee, and the scheduled meeting with the final applicant on Monday, January 31 The emergency services group will meet with Mayor Olson on Wednesday at 9:00 a.m. The meeting adjourned at 3:57 p.m. Respectfully submitted, Cindy Allen Council Secretary 4