HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.18.2011 MINUTES
BUDGET/FINANCE COMMITTEE
January 18, 2011 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Kate Hart, Chairman Mark Mace, Co- Chairman
Chuck Dickerson Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Sam Painter
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at
5:30 p.m. There was no public in attendance.
The minutes of the January 4, 2011 meeting were presented and approved via motion by
Doug, seconded by Mark, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. There were no unusual
adjustments. Doug made a motion to approve the adjustments, seconded by Mark, motion
passed.
The December journal voucher was reviewed and signed by the Mayor.
The November financial statements were reviewed by the Committee. Shirley apologized for
not having the 2 quarter clerk/treasurer budget statement ready for the meeting. She will
provide it at the February 1, 2011 meeting. Doug noted that the Comp Insurance Fund still
has a negative cash balance. Shirley stated that it does and will not be positive until the 2nd
half of the taxes are received in May.
Doug also inquired as to why the water fund has a negative cash balance in the water sinking
fund. Shirley explained that all of the bonds were due on January 1, 2011, which depleted
the cash in that account but $55,895 is added back to the account every month, so it will have
a positive balance again in January.
There was comment made in regards to the negative cash balance in the Gas Tax Fund.
Shirley reiterated that the cash balance will remain negative for several more months as only
$10,500 is received each month. Due to the fact that the 8 Ave project was partially paid
for out of this fund, it depleted the cash reserve.
Doug made a motion to accept the financial report, Mark seconded, motion passed.
There were no purchase requisitions presented to the Committee.
The Comp /OT reports for PPE January 9, 2011 were reviewed by the Committee.
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Budget/Finance Committee
January 18, 2011
The Payroll Register for PPE 1/09/10 totaling $168,286.84 was reviewed by the Committee.
Motion was made by Doug, seconded by Chuck, to recommend Council's approval of the
payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Shirley mentioned that the Auditors will be here all week and that she will have the quarterly
fmancial review ready for the next meeting.
Mayor's Comments:
TIFD update:
The Mayor stated that Shirley and he attended the last LURA meeting. The LURA Board is
having some staffing issues. They have accepted one new member, Bill Kampfer, whom is
not a resident of the community but has an interest in the community.
Shirley mentioned that LURA would like to send out an RFP (request for proposal) for an
architect /engineer to have on call to start the Facade Program, the Technical Design Program
as well as the Streetscape Program. LURA is looking for someone they could use on an
hourly basis rather than retainer. The general consensus of the Budget/Finance Committee
was that this would probably be a good idea. The Mayor stated that LURA will bring this
forward at the next workshop.
Police Labor Union:
Discussion was heard on several proposals from the Union and the City's possible counter
offers.
Water meters meeting Neptune and Northwest Pipe
Brooke Baracker is handling the legal aspect of the request for a complete change out of the
water meters throughout the community. Twenty more meters have failed this last month.
Due to the fact that the shafts are failing rather than the magnets, Neptune believes it is from
freezing rather than product failure. All of the failures were in basements of homes where
they would not freeze. Per Sam, Northwest Pipe is starting to agree with the City and
concurs that the balance of the meters should be replaced by Neptune.
The Mayor stated that he feels that the original meters were a "bad lot ", as the replacement
meters are working fine and only 1 has been replaced.
West Main SID #112
The Mayor stated that he and Kurt are meeting with Stefan Streeter to discuss finishing the
project on SID 112 as well as 8 Ave. Neither project has been closed out.
Sewer Lift Stations
The Mayor said that the odor problem has been alleviated by adding chlorine to the lift
station above the Elm lift station.
Other:
None.
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Budget/Finance Committee
January 18, 2011
For the Next Agenda:
The Committee would like an update on GASB 45. The Intake lids may be removed from
the Future Meetings agenda.
The next regular Budget/Finance meeting will be on Tuesday, February 1, 2011, at 5:30 p.m.
The meeting adjourned at 6:18 p.m.
Respectfully submitted,
2 111, - (AlLy i t( (-
Shirley Ewan, City Clerk/Treasurer
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