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HomeMy WebLinkAboutCity Council Minutes 01.04.2011 MINUTES OF THE CITY COUNCIL OF LAUREL January 4, 2011 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on January 4, 2011. COUNCIL MEMBERS PRESENT: Doug Poehls Kate Hart Mark Mace Chuck Rodgers Chuck Dickerson Tom Nelson Norm Stamper COUNCIL MEMBERS ABSENT: Emelie Eaton OTHER STAFF PRESENT: Brooke Baracker Kurt Markegard Shirley Ewan Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Poehls to approve the minutes of the regular meeting of December 21, 2010, as presented, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CORRESPONDENCE: MDT: Informational Meeting to Discuss Initial Design Phase of US Hwy 212 Reconstruction Project on Tuesday, January 11, 2011 at 6:30 p.m. at Laurel High School Auditorium. Williston Basin Interstate Pipeline Company: Letter of December 15, 2010. PUBLIC HEARING: • Ordinance No. 010 -05: An ordinance amending Section 10.52.020 of the Laurel Municipal Code titled "Reserved parking at city hall — Parking by non -city employees prohibited" to create three reserved parking spaces adjacent to the Fire, Ambulance and Police (FAP) building for EMS employees located at Chapter 10 of the Laurel Municipal Code. (First reading — 12/21/2010) Mayor Olson read Ordinance No. 010 -05. There were no questions from the council. Mayor Olson opened the public hearing and read the rules governing the public hearing. -- Mayor Olson asked four times if there were any proponents. There were none. Mayor Olson asked four times if there were any opponents. There were none. Mayor Olson closed the public hearing. The second reading of Ordinance No. 010 -05 will be on the January 18 council agenda. CONSENT ITEMS: • Claims for the month of December 2010 in the amount of 183,745.57. A complete listing of the claims and their amounts is on file in the Clerk - Treasurer's Office. • Approval of Payroll Register for PPE 12/26/2010 totaling $130,779.67. • Receiving the Committee Reports into the Record. Council Minutes of January 4, 2011 -- Budget /Finance Committee minutes of December 21, 2010 were presented. -- Council Workshop minutes of December 28, 2010 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Hart to approve the consent items as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. Clerk/Treasurer: Mayor Olson appointed Shirley Ewan as the Clerk/Treasurer for the City of Laurel. Motion by Council Member Rodgers to approve the Mayor's appointment of Shirley Ewan as the Clerk/Treasurer for the City of Laurel, seconded by Council Member Hart. There was no public comment. Council Member Dickerson thanked Shirley for her work since she started and stated that he looks forward to working with her. Shirley Ewan thanked him and stated that she appreciated the opportunity to work here. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. Mayor Olson welcomed Shirley. • Resolution No. R11 -01: Resolution authorizing the collection of the annual service fee for all water users pursuant to the Public Water Supply Program. Motion by Council Member Nelson to approve Resolution No. R11 -01, seconded by Council Member Rodgers. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R11 -02: A resolution accepting the bid for the purchase of a diesel powered backhoe loader for the City of Laurel and authorizing the Mayor to execute any requisite documents for such purchase. Motion by Council Member Stamper to approve Resolution No. R11 -02, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R11 -03: A resolution authorizing the Mayor to sign a Construction Agreement with the Montana Department of Transportation for the Federal Aid Project No. UPP 6903(1). Motion by Council Member Dickerson to approve Resolution No. R11 -03, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R11 -04: A resolution of the City Council authorizing the Mayor to sign an agreement with the Montana Department of Transportation for changes to the water and sanitary sewer facilities for the East Railroad Street Project No. UPP 69! 2 Council Minutes of January 4, 2011 Motion by Council Member Mace to approve Resolution No. R11 -04, seconded by Council —" Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R11 -05: A resolution of the City Council to vacate an alley located adjacent to the 300 block of First Avenue South located within the City of Laurel. Motion by Council Member Poehls to approve Resolution No. R11-05, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R11 -06: Resolution of the City Council authorizing the Mayor to sign an agreement with Yellowstone County to provide office space at city hall for motor vehicle licensing services for a period of five (5) years. Motion by Council Member Hart to approve Resolution No. R11 -06, seconded by Council Member Rodgers. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R11 -07: A resolution of intent to adopt an official Schedule of Fees and Charges for the City of Laurel, repealing all previous resolutions that set fees or charges that conflict with the schedule attached hereto upon its effective date. Motion by Council Member Rodgers to approve Resolution No. R11 -07, seconded by _ Council Member Hart. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Meeting on January 11, 2011 regarding US Hwy 212 Reconstruction Project Mayor Olson stated that this important project has been going on for many years. It is unfortunate that the meeting is on the same night as a council workshop, but he asked if the council would be willing to have a council member represent the city at the meeting. After some discussion, it was determined that Council Member Mace would attend the meeting to represent the council. It was suggested that the public works director also attend the meeting. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Council Member Mace thanked the public works director and the city crew for their work after the recent snowstorm. He has received many nice comments, specifically after the last storm when the crew was out working on the snow routes. He mentioned that he has seen some people get stuck in their driveway approaches. Mayor Olson stated that, with the council's approval of the CIP process, the city can purchase a smaller one -ton vehicle for sanding and snowplowing in smaller areas. Council Member Dickerson stated that the crew has done a great job with what they had to work with and in the amount of time they had to react. It is nice to hear favorable comments instead of the negative ones. He thanked Kurt and the crew. Council Member Rodgers stated that the Cemetery Commission will meet on January 20` at 5:30 p.m. Mayor Olson stated that a broken hydrant located in a critical area on East Railroad Street will be replaced this week. He will sign a small service contract for $3,700 with Castlerock Excavating for the work. 4 Council Minutes of January 4, 2011 1 Mayor Olson asked if the council wanted him to read the "Welcome" statement on the council agenda at the beginning of each meeting in order to inform those in attendance of the process for public input. Council Member Hart stated that it would depend on whether people would be speaking about an issue. It could be discretionary, depending on if there are audience members at the meeting. The statement is always printed on the council agenda. Council Member Poehls stated that council agendas are available on the table at every council meeting. If a public hearing is scheduled and there will be testimony, it should be the mayor's discretion whether or not to read it. Mayor Olson stated that would be the direction to go and he will weigh on the side of caution. Mayor Olson stated that the city planner position has been advertised. Sixteen applications have been sent out and three applications have been returned. He set up an interview committee, and a council member is needed to serve on the committee. The committee will review the applications next Tuesday morning. James Caniglia's last day will be on January 14 and his first day of work in Red Lodge will be on January 18 Mayor Olson stated that Laurel's loss is Red Lodge's gain, as James brought a lot to the planning department and started several programs. Department heads will take on portions of the planner's work until a new planner is hired. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Nelson to adjourn the council meeting, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. There being no further business to come before the council at this time, the meeting was adjourned at 6:54 p.m. Cindy Allen, Council Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 18 day of January, 2011. enneth E. Olson, Jr., yor Attest: ■ L -! Shirley Ewan,` Clerk/Treasurer 4