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HomeMy WebLinkAboutCity Council Minutes 12.21.2010 MINUTES OF THE CITY COUNCIL OF LAUREL December 21, 2010 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on December 21, 2010. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Kate Hart Mark Mace Chuck Rodgers Chuck Dickerson Tom Nelson Norm Stamper COUNCIL MEMBERS ABSENT: None OTHER STAFF PRESENT: Sam Painter James Caniglia Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Mace to approve the minutes of the regular meeting of December 7, 2010, as presented, seconded by Council Member Nelson. There was no public _ comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. CORRESPONDENCE: Department of the Army, Corps of Engineers: Letter of November 22, 2010, regarding request for assistance under the Corps of Engineers Section 14 Program. Department of the Army, Corps of Engineers: Letter of December 3, 2010, regarding water main replacement. PUBLIC HEARING: None. CONSENT ITEMS: • Clerk/Treasurer Financial Statements for the month of November 2010. • Approval of Payroll Register for PPE 12/12/2010 totaling $156,336.90. • Receiving the Committee Reports into the Record. -- Budget/Finance Committee minutes of December 7, 2010 were presented. -- City- County Planning Board minutes of December 2, 2010 were presented. - -Park Board minutes of December 2, 2010 were presented. -- Council Workshop minutes of December 14, 2010 were presented. -- Laurel Airport Authority minutes of October 26, 2010 were presented. -- Laurel Urban Renewal Agency minutes of November 20, 2010 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Hart to approve the consent items as presented, seconded by Council Member Rodgers. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -1. Council Minutes of December 21, 2010 CEREMONIAL CALENDAR: • Arbor Day Proclamation Mayor Olson read the 2011 Arbor Day Proclamation and proclaimed Saturday, May 14, 2011, as Arbor Day in the City of Laurel. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. Laurel Ambulance Service: Mayor Olson appointed Heather Crockett and Wendy Wong to the Laurel Ambulance Service. Motion by Council Member Poehls to approve the Mayor's appointments of Heather Crockett and Wendy Wong to the Laurel Ambulance Service, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. Park Board: Mayor Olson reappointed Kate Hart, Amy Pollock, LuAnne Engh and Hazel Storck to the Park Board for four -year terms ending December 31, 2014. Motion by Council Member Eaton to approve the Mayor's appointments of Kate Hart, Amy Pollock, LuAnne Engh and Hazel Storck to the Park Board for four -year terms ending December 31, 2014, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. Laurel Urban Renewal Agency: Mayor Olson reappointed Shirley McDermott to the Laurel Urban Renewal Agency for a four -year term ending December 31, 2014. Motion by Council Member Dickerson to approve the Mayor's reappointment of Shirley McDermott to the Laurel Urban Renewal Agency for a four -year term ending December 31, 2014, seconded by Council Member Stamper. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. Mayor Olson reappointed Janice Lehman as an Advisory Member on the Laurel Urban Renewal Agency for a four -year term ending December 31, 2014. Motion by Council Member Rodgers to approve the Mayor's reappointment of Janice Lehman as an Advisory Member on the Laurel Urban Renewal Agency for a four -year term ending December 31, 2014, seconded by Council Member Hart. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. • Resolution No. R10 -131: A resolution approving Change Order No. 1 to the contract with Williams Civil Division, Inc., to allow an additional four days for substantial completion of the 2010 Water Main Replacement Project and authorizing the Mayor to execute the attached Change Order No. 1 on the City's behalf. Motion by Council Member Stamper to approve Resolution No. R10 -131, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. 2 Council Minutes of December 21, 2010 • Resolution No. R10 -132: Notice of intent to vacate a certain alley in the City of Laurel. Motion by Council Member Nelson to approve Resolution No. R10 -132, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. • Resolution No. R10 -133: A resolution approving an agreement with Technical Edge Consulting, LLC, for the City's computer network administration services for three years ending December 31, 2013, and authorizing the Mayor to sign said contract for the City of Laurel. Motion by Council Member Mace to approve Resolution No. R10 -133, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. • Ordinance No. 010 -05: An ordinance amending Section 10.52.020 of the Laurel Municipal Code titled "Reserved parking at city hall — Parking by non -city employees prohibited" to create three reserved parking spaces adjacent to the Fire, Ambulance and Police (FAP) building for EMS employees located at Chapter 10 of the Laurel Municipal Code. First reading. Mayor Olson advised that the reading of this ordinance includes a change from "four reserved parking spaces" to "three reserved parking spaces ", due to some clear vision concerns presented by staff members after last week's council workshop. Motion by Council Member Hart to adopt Ordinance No. 010 -05, seconded by Council Member Eaton. There was no public comment or council discussion. A roll call vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. The public hearing of Ordinance No. 010 -05 will be on the council agenda on January 4, 2011. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: Council Member Poehls wished everyone a Merry Christmas and happy holidays. Council Member Mace wished a Merry Christmas to the council and the staff and stated appreciation for the staff's work the past year. Council Member Dickerson extended the same sentiments for a happy holiday to the council and staff. Council Member Stamper also wished everyone a Merry Christmas. He asked for discussion at the next council workshop regarding a resident's concerns about Village Subdivision. Council Member Nelson wished the council and the staff a Merry Christmas and stated that he looks forward to 2011. Council Member Rodgers wished everyone a happy and safe holiday. Council Member Hart wished everyone a Merry Christmas. She hopes the road crews get to stay at home and do not have to work on the holidays. Council Member Eaton stated that, after everyone has a happy Christmas, the staff has again looked to the future and will be recycling Christmas trees. A bin will be located by Furniture Outlet. Mayor Olson wished everyone the merriest of Christmases and asked everyone to be safe. Mayor Olson spoke regarding the recent training session some staff and council members attended in Big Timber. 3 () Council Minutes of December 21, 2010 Council Member Stamper stated that it was a great session and he received some good information. Council Member Nelson stated that the session was very enlightening and educational. He stated that some of the discussion items need to be followed up on, including e-mail messages and liability issues. Mayor Olson stated that MMIA has researched the fireworks issue and will forward documentation to him. He spoke regarding the e-mail issue and the possibility of exposure for an elected official to use a personal e-mail account for city business. He suggested that the council members should have accounts on the city's site for city business. There will be further discussion at the next council workshop. Mayor Olson stated that the council retreat will be scheduled later in February, not on February 12 as previously discussed. The extension of water services will be one of the agenda items for the council retreat. Other agenda items should be submitted to the council secretary. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Poehls to adjourn the council meeting, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. _ There being no further business to come before the council at this time, the meeting was adjourned at 6:57 p.m. Cindy All�ouncil Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 4 day of January, 2011. enneth E. Olson, Jr.,,,ayor Attest: l� 'LPL t.- 4I CG2L Cathy Ga ian, Deputy Clerk 4