HomeMy WebLinkAboutDepartment Head Meetings Minutes 12.28.2010 MINUTES
DEPARTMENT HEAD MEETING
DECEMBER 28, 2010 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson James Caniglia Rick Musson
Sam Painter Kurt Markegard Brent Peters
Shirley Ewan Nancy Schmidt Jan Faught (3:27 p.m.)
Council Workshop Agenda — December 28, 2010
General items
Clerk/Treasurer:
• Resolution — Annual $2.00 service fee for all water users
DEQ requires the city to pay the annual $2.00 fee for each water connection, and the city assesses the
fee to each customer. There was discussion regarding including the fee in the rate structure.
Public Works Department:
• Resolution — Award bid for diesel - powered backhoe loader
Kurt stated that five bids were received. The bid for the John Deere was the lowest cost with the trade -
in value. The council approved $80,000 for replacement of the backhoe, and only $55,000 will be used.
Attachments could be purchased for the backhoe at a later time.
• Resolution — Federal Aid Project No. UPP 6903(1), East Railroad Street — Sidewalks
The State program will repave East Railroad Street in the spring, and the agreement is for the sidewalks
in the project.
• Resolution — Federal Aid Project No. UPP 6903(2), East Railroad Street — Water and sanitary
sewer
The agreement is for the water valves and manholes in the paving project on East Railroad.
City Planner:
• Resolution — Vacate alley in 300 block of First Avenue South
The resolution will be revised so Lucky Lil's and Town Pump each receive half of the vacated alley.
Executive Review:
• Resolution — DMV Agreement with Yellowstone County
The County Commissioners already signed the DMV agreement.
• Resolution — Intent to adopt an official Schedule of Fees and Charges
Department heads reviewed the proposed changes in the schedule of fees and charges. The fee for the
roll-off container needs to be changed.
• SummitNet agreement
Mayor Olson signed the agreement and it was mailed today. SummitNet will charge the city
$177 /month in 2011 and $354 /month in 2012.
Department Head Meeting Minutes of December 28, 2010
• Council Retreat
There was no discussion.
• Informational Meeting on January 11, 2011 regarding Initial Design Phase of US Hwy 212
Reconstruction Project, Rockvale to Laurel
Mayor Olson would like a council member to attend this meeting.
• Council Issues:
o Village Subdivision (Norm Stamper)
o Council e-mail (Mayor Olson)
There was discussion regarding the need to provide email accounts for the council members.
Other items
Mayor Olson stated that Shirley has been offered the full -time permanent clerk/treasurer position.
Review of draft council agenda for January 4, 2011
• Public Hearing:
o Ordinance No. 010 -05: An ordinance amending Section 10.52.020 of the Laurel
Municipal Code titled "Reserved parking at city hall — Parking by non -city employees
prohibited" to create three reserved parking spaces adjacent to the Fire, Ambulance and
Police (FAP) building for EMS employees located at Chapter 10 of the Laurel Municipal
Code. (First reading —12/21 /2010)
Department Reports:
Clerk/Treasurer
Shirley gave information regarding an Energy Audit Grant. There was discussion about doing an
energy audit at the FAP and Rick will look into it.
Fire
Brent will be gone January 2" to 4 Terry Ruff will attend the Emergency Services Committee
meeting on January 3rd
Ambulance
Jan stated that she would be gone on Thursday. However, a meeting is scheduled with High Plains
Architects on Thursday at 2:00 p.m. to discuss alternatives for the building. Jan will choose a different
day to be gone.
Ken Threet will answer questions about the ambulance service at a meeting on Wednesday at 6:30 p.m.
at the library.
Library
Nancy and Shirley are scheduled to attend a webinar on Wednesday at 11:00 a.m.
Nancy stated that the policy manual works fine for the memorandum of understanding for the BTOP
Program. Through the ARRA funding, the library will get a part-time employee and five new
computers.
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Department Head Meeting Minutes of December 28, 2010
Police Department
There was no discussion.
City Planner
There was no discussion.
Public Works Department
• SE 4 Street SID
Kurt stated that a meeting will be scheduled soon. Chad and Jackie are working on the design for the
overlay.
• Waterline across the bridge
Kurt received an e -mail stating that the waterline project would not affect the loan, so the city needs to
decide about the change order for $131,000. It would take six weeks to get the parts and two to three
weeks to place the pipe, and the project has to be completed by the end of March, as per the DOT
permit. Kurt will speak about this at tonight's council workshop.
• Neptune water meters
Neptune thinks that the water meters were frozen. The city asked for the numbers but has not received
the information yet.
Kurt received the agreements to clarify the easements for the church property.
There was a water break in a 4 -inch cast iron line on Forrest Avenue today.
City Attorney
There was no discussion.
Mayor Olson
There was no discussion.
Other
Rick asked if he needed to attend tonight's council workshop. Mayor Olson stated that department
heads do not need to attend the council workshops unless they are requested to do so.
The meeting adjourned at 3:50 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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