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Home My WebLink AboutPublic Works Committee Minutes 12.18.2023f, i The Public Works Committee meeting was called to order at 6:00pm on Monday, December 18, 2023, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair (tardy), Iry Wilke- Vice -Chair, Jodi Mackay, Emelie Eaton, John Gotschall Others Present: Matt Wheeler- Public Works Director, Dennis Eaton, Jen Lorenz Public Input: None General Items Approval of Minutes from November 20, 2023. Emelie made a motion to approve the minutes of November 20, 2023. Motion was seconded by Jodi. Motion carried 4-0 to approve the minutes. New Business 2. Emergency Call Out Report- Report attached 3. KLJ Report- Report attached i. 5t" to 7tn Sewer Line Replacement- • Will be moving forward this spring. This is to replace a collapsing sewer line o Needs Council approval, engineering estimate is approximately $440K ii. Splash Park - o Play Space has had contractor issues. Will have install completed by 4/28/24 o If not completed, will hold liable for damages since not completed contract iii. 7"' Street Reconstruction o Been trying to get this completed for a few years, not sure if there will be funds to do this o It's only one block, gas station is planning construction, need to determine if that will be completed as well so their construction project doesn't damage the street Old Business: Other Items 4. Iry made a motion to reschedule both January and February meeting to the 4"' Monday, following Emergency Services at 6:45 pm. Jodi seconded. Motion carried 5-0. Announcements Next Meeting will be Monday, January 22, 2024, at 6:45pm in Council Chambers Meeting adjourned at 6:23pm City of Laurel Project Status Update December 15th; 2023 Laurel Mater Tank Funding Project (KU # 2304-01608) Reason for Proiect: Existing City water Tank needs to be recoated on the inside and can't happen until City has a backup storage supply. They also have needs for upgrades to their upper pressure zones. See previously approved Water System PER and City of Laurel CIP. This project looks at funding opportunities and provides grant writing services from multiple sources Proiect Scope: To research funding alternatives, create packages for submittal, and assist City in finding monies for completing the future water tank and upper pressure zone improvements for the City of Laurel Current Status: • Task Order Signed by City on December 13th, 2023 5th to 7th Sewer tine Replacement (KLJ # 2304-01231) Reason for Proiect: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 1st Street and Main Street in Laurel, Montana. The existing sewer line experienced several collapses last year. Proiect Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and will include the update of 3 manholes and associated surface replacement. Current Status: • Work Order Signed by City in September 2023 • Survey scheduled for week of October 16th, 2023 • Base Drawing created and Working on preliminary design • Preliminary Plans and EEOC sent to City on 12.14.23 Splash Park Installation (KU #2204-01898) Reason for Project: To Replace the existing pool with a splash pad recreation area. Proiect Scope: To Construct a splash Pad at the site of the existing City pool. Page 1 of 3 ENGINEERING, REIMAGINED of Laurel Project * Update December 151h 2023 Status: • Work Order Signed by City in January 2023 • DPHHS Approved Permit on 5/25/23 • Preconstruction Meeting held on 9/15/2023 • Construction to start on Monday 918/2023 • Change order sent to Contractor on 10/30/2023 • Ultimate completion date of April 2811.2024 • Change Order sent back by Contractor on 12.05.2023 • Updated CO revised, signed by Engineer and sent back to Contractor 12.14.23 2022 Pavement Maintenance Project (4th Street Reconstruction) (KLI #2104-00862) Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Proiect Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: • Contractor began work on March 271h, 2023 • Water and Storm System in S. 4th Street to be complete week of 6/16/23 • Change Order #1, South 5th Street Waterline complete • WCD No. 3 to resurface S. 5th Street, Woodland Ave., and Maple Ave. executed Aug. 9th, 2023 • Studer to Pave S. 51h Street from 81h Ave. to Forrest Ave. on Wednesday, 8/23/23 • S. 41h Street Paving is schedule for week of Sept. 181h — 22°d • Contract Sub. Completion reached Date is 10/11/23 • Final Completion date was 11/16/23 • Waiting on Redlines from Contractor for Final Acceptance Laurel Planning Services (KU #1804-00554) Reason for Proiect: KU has been retained to provide City of Laurel planning services as needed. Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. Page 2 of 3 ENGINEERING, REIMAGINED L�, << City of Laurel Project Status Update December 251h, 2023 o Draft regulations sent to City April 11th, 2023 o Zoning Map approved by Commission on August 161h, 2023 o Staff Recommendation to Zoning Commission to occur on December 20th, 2023 • Downtown Parking Study. — On hold per City Instructions ® City -County Grown Policy Update was requested at the August 16th meeting o Weekly meetings occurring in October. o KU updating maps as requested by City Planner o Planning board draft at public hearing to occur on December 201h, 2023 Other (Votes and Information Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY24 Proiects 1. 71h Street reconstruction 2. Riverfront Park walking trail —On Hold Until further notice 3. Downtown Parking Study—To progress following zoning completion 4. Overlay of 12th Street between Valley Drive and 11t Ave. Task Order sent to City. a. City will put together service agreement for Hardrives to complete. 5. Bulk Water Sales Station — City identified project to occur in 2024 Page 3 of 3 ENGINEERING, REIMAGINED Emergency Overtime Callout1 Maintenance Shop -628-4773 City Dispatch 628-8737 E=lm Litt Station 62d-/113 Village Litt Station 6213-b918 Dial 9 atter tone to acknowledge alarm Wastewater Treatment Plant -628-6474 Autodailer- 628-4866 Response Code NO= In 1 st Column Not accepting Overtime / NA = Not Available / Y = R Employee Telephone 1 6/2 Thomas Henry110&1 NA2 Cindv Caswell _I NA3 Corev Nicholson Norman Stamper i _ i Y1 Water Treatment Plant 628-4410 Response Code I NO= In 1st Column Josh Sam U Joe W TJ We Daniel nson me / NA = Not Available / Y = Matt Wheeler Cell# 208-1885 One Call Locate -1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 860-7890 Advanced Pump 586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTF RIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 / MDT 252-4138 1 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622 San itarySystem Overflows call DEQ withing 24 hours at406-444-3080 Call Out - Date and Incident Location 9/9 H2O SHUTOFF 11TH AVE 9/18 ELM LIFT PUMP FAIL 9/23 ELM LIFT ALARM 10/15 ELM LIFT ALARM 10/16 H2O SHUTOFF MISTAKE 11/16 H2O TURN ON 11/18 SEWER BACKUP 610 COTTONWOOD 12/11 EMERGENCY LOCATE 113 WEST MAIN •' P -art 1---M--M®-MM-M-ME, - WYNN MMMMMMMEMMMMMMM lop. ma- E=lm Litt Station 62d-/113 Village Litt Station 6213-b918 Dial 9 atter tone to acknowledge alarm Wastewater Treatment Plant -628-6474 Autodailer- 628-4866 Response Code NO= In 1 st Column Not accepting Overtime / NA = Not Available / Y = R Employee Telephone 1 6/2 Thomas Henry110&1 NA2 Cindv Caswell _I NA3 Corev Nicholson Norman Stamper i _ i Y1 Water Treatment Plant 628-4410 Response Code I NO= In 1st Column Josh Sam U Joe W TJ We Daniel nson me / NA = Not Available / Y = Matt Wheeler Cell# 208-1885 One Call Locate -1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 860-7890 Advanced Pump 586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTF RIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 / MDT 252-4138 1 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622 San itarySystem Overflows call DEQ withing 24 hours at406-444-3080 Call Out - Date and Incident Location 9/9 H2O SHUTOFF 11TH AVE 9/18 ELM LIFT PUMP FAIL 9/23 ELM LIFT ALARM 10/15 ELM LIFT ALARM 10/16 H2O SHUTOFF MISTAKE 11/16 H2O TURN ON 11/18 SEWER BACKUP 610 COTTONWOOD 12/11 EMERGENCY LOCATE 113 WEST MAIN