HomeMy WebLinkAboutDepartment Head Meetings Minutes 12.07.2010 MINUTES
DEPARTMENT HEAD MEETING
DECEMBER 7, 2010 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson James Caniglia Jan Faught
Sam Painter Kurt Markegard Gary Colley
Shirley Ewan Nancy Schmidt
Council Agenda — December 7, 2010
Scheduled Matters:
• Confirmation of Appointments:
o ADA Coordinator: Gary Colley
• Ordinance No. 010 -04: An ordinance amending Section 12.08.070 of the Laurel Municipal
Code titled "Curb Cut Lengths" located at Chapter 12 of the Laurel Municipal Code. Second
reading.
• Resolution No. R10 -129: A resolution of the City Council accepting a right -of -way from LMT
Investments to provide the City access to the recently relocated Italian Drain Ditch easement
located at Hageman Subdivision, 3' Filing, within the City of Laurel.
Shirley asked for the value of the right -of -way. There was discussion. James will figure out the square
feet of the right -of -way and let Shirley know.
• Resolution No. R10 -130: A resolution approving Change Order No. 1 to the previously
approved contract with Blacktop, Inc. for the 2010 Street Maintenance Project, adding two days
to the completion date due to inclement weather and authorizing the Mayor to execute the
attached Change Order No. 1 on the City's behalf.
Mayor Olson spoke regarding the joint meeting with the County Commissioners on Thursday,
December 9 Yellowstone County's agenda items include: County Public Works projects completed
in Laurel; Airport Road speed study; and update for Laurel Aviation Week. The City of Laurel's
agenda items include: Library funding, Nancy Schmidt; Speed limit signage on Buffalo Trail, East
Railroad Street and West Railroad Street; Riverside Park levee; Fireworks; DMV Agreement; and
hands -free cell phone ordinance. There was discussion regarding the items, who will attend the
meeting, and providing transportation for the council and staff.
Draft Council Workshop Agenda — December 14, 2010
General items:
• Appointments:
o Laurel Ambulance Service:
• Heather Crockett
Jan added Wendy Wong to the ambulance appointments.
o Park Board:
Department Head Meeting Minutes of December 7, 2010
• Kate Hart, Amy Pollock, LuAnne Engh and Hazel Storck to 4 -year terms ending
December 31, 2014
o Laurel Urban Renewal Agency
• Shirley McDermott to a 4 -year term ending December 31, 2014
• Janice Lehman as an Advisory Member for a 4 -year term ending December 31,
2014
o Police Commission
• to a 3 -year term ending December 31, 2013
Mayor Olson mentioned the vacancy on the Police Commission.
Executive Review:
• Resolution — Contract with Technical Edge Consulting
Mayor Olson stated that Technical Edge will investigate the internet services that are available for the
city and present a proposal for the city's options. SummitNet will start charging $347 per month soon.
The contract with Technical Edge will be reviewed and presented at the council workshop.
• Ordinance — Parking at the FAP building
The Emergency Services Group (Jan, Rick and Brent) recommend providing four parking spaces for the
ambulance service on the northwest corner of Third Avenue and Second Street by the FAP. Gary stated
that signage would be needed.
Other items
Kurt stated that Williams Civil Division submitted Change Order No. 1 for four additional days. The
resolution and change order will be added to the council workshop agenda.
Department Reports:
Clerk/Treasurer
Shirley stated that Covert Cleaning wants to clean the carpets upstairs on Friday, December 10` Kurt
and James said it would be fine. Everything needs to be moved off the floors in preparation for the
carpet cleaning. Shirley will notify the employees.
Fire
There was no discussion.
Ambulance
Jan made some substantial changes in the schedule of fees and charges for the ambulance. She stated
that the increases were justified and the fees are still at the low end of the charges throughout the state.
The increased fees should help with Medicare and Medicaid issues in a few years. Shirley and Jan will
meet for further discussion.
The Emergency Services Group will meet on Thursday at 2:00 p.m. An e-mail will be sent to Rick,
Brent and Jan.
Library
Mayor Olson and Nancy will meet on Wednesday.
Police Department
There was no discussion.
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Department Head Meeting Minutes of December 7, 2010
City Planner
James stated that the link to the Laurel Municipal Code on the city's website does not work. A PDF of
the code book will be sent to Nancy for the website.
Public Works Department
• SE 4 Street SID
Kurt stated that the property owners are working on the storm water connections.
• Water line across the bridge
Kurt stated that the city is waiting for permission from the DOT, Army Corp and FWP.
• Neptune water meters
Kurt stated that Elk River sent a letter to Northwest Pipe and the owner was offended. The city should
receive a response soon.
Kurt stated that there is a bid out for a backhoe for the water systems, and the ad will be in the paper on
Wednesday.
Kurt will submit a request to the Budget /Finance Committee for a new pickup with a flatbed and
sanding unit for use as a smaller snowplow unit. Potential delivery for the pickup could be in January.
Public Works needs to order more ice slicer. Kurt stated that he is proud of the Public Works
Department, as the employees worked through their breaks last week in order to remove the snow.
City Attorney
Sam will be out -of -town on Thursday, but will be available by e-mail or cell phone.
Mayor Olson
• Training in Big Timber on December 15
Kurt, Tim, Matt, Chris, Shirley, Mayor Olson and Tom Nelson will attend the training in Big Timber.
• Schedule of Fees and Charges
Mayor Olson stated that the schedule of fees and charges would go forward at the beginning of the year.
Shirley asked regarding the dog license fee. There was discussion regarding increasing the fee,
increasing the fine, and sending letters about the requirement to purchase dog licenses. Shirley stated
that less than 400 dog licenses are sold in Laurel each year.
Other
There was no discussion.
The meeting adjourned at 3:42 p.m.
Respectfully submitted,
1 a
Cindy Allen
Council Secretary
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