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HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.05.2010 MINUTES BUDGET/FINANCE COMMITTEE OCTOBER 5, 2010 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Mark Mace Doug Poehls Chuck Dickerson Mayor Olson OTHERS PRESENT: Bill Sheridan Cathy Gabrian James Caniglia Mark Mace called the regular meeting of the Budget/Finance Committee to order. There was no public in attendance. The minutes of the September 21, 2010 meeting were presented and approved via motion by Chuck, seconded by Doug, and passed unanimously. September claims totaling $364,341.14 were presented and approved via motion by Doug, seconded by Chuck, and passed unanimously. Two purchase requisitions were presented and approved. WATER FUND Repair roof on water plant main building $ 8,795.00 SEWER FUND Repair roof on main building at sewer plant $ 3,645.00 The Comp /OT reports were reviewed for PPE 09/19/10. The Payroll Register for PPE 09/19/10 totaling $162,200.63 was reviewed by the committee. Motion by Chuck, seconded by Doug to recommend council approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: No comments. Mayor's Comments: Ambulance Space Consideration: Mayor Olson said he is waiting for High Plains to come back with a recommendation. There could be additional costs if we go ahead with the core drilling at Modern Auto. The Mayor would like to go forward with exploring expansion of the FAP Complex. Chuck and Doug both feel this is a good decision. It does not look like the new fire station will go forward and this would be a good solution in the interim. Chuck said he hopes it would be a two -story addition to accommodate future needs. Water Specialties remodeled their building using green technology and it has the flexibility to go two stories high. James is looking for funding but has not found any. The only loans are through the USDA Rural Development and a representative of the organization said to contact him when we are ready. Budget/Finance Committee October 5, 2010 James said if the Hurzler Hotel is purchased using CDBG money, it would take the property out of the TIF District but James said that the main purpose of the TIFD, is to rid the town of blight. Discuss purchase and terms for land Yellowstone Bank if offering to City — Bill received the buy -sell agreement from Yellowstone Bank today and it looks good. We have $20,000.00 in the building fund and we would finance $45,000.00 at 3.75% interest, with the appropriate language that the city would be able to pay it off early if we choose to. It was unknown whether it would be paid back on a monthly or yearly basis. Chief Administrative Officer Comments: West Main Sidewalk SID & overlay: Bill said it is about 90% complete. There are questions about what the various funding sources are paying and no definite costs have been determined. Bond counsel recommends this be pulled from the agenda tonight. The Mayor said Shirley is adamant that we wait until we get the correct information. Wastewater Plant Upgrade report: Bill said it is necessary to sit down with the engineer and see when we can start the second phase of the project. We need to clearly set a time frame that we feel good about and that we are doing the right thing. Sewer Lift Station: Bill said we have tried to work with Morrison - Maierle but we are no longer comfortable with them. A letter has been prepared to terminate them. The Mayor said the Phase 2A1 contract has been done satisfactorily but they did not address the H2S issue at the Elm Lift Station. They suggested a scrubber at a monthly cost but they did not study what was causing the problem. Great West, on the other hand, suggested drilling five holes to see where the problem is and putting a chlorine agent in the hole take care of it. Our attorney agrees to terminate with Morrison- Maierle and go with Great West. Police Labor Union: Bill said there is not much activity. It is in mediation and both sides were asked to choose two cities of similar size to Laurel to make comparisons. The city chose Anaconda and Deer Lodge and we are still waiting for information. The police are looking for two cities that would present the best picture for their side. Completion of East Main project and roadway: Bill said it was realized that the sewer manholes were not lifted, all the way down the highway. The contractor will now have to go back and cut the asphalt and lift them, at their expense. Also, a tractor - trailer tried to make a turn and tore out a guardrail which now has to be rebuilt. Cast Iron Water Mains: A meeting was held today for contractors on the project on 3` Avenue. The old cast iron water pipes will be replaced and the street will be rebuilt, hopefully before the snow flies. Water Meters: It was stated we have 30 or more meters a month that are not working and need replaced. A meeting will be held with Northwest Pipe on Thursday, October 14`" and we want a contract for reimbursement with Northwest Pipe. A representative of Northwest Pipe is coming to document that our concerns are being heard by Neptune. It was stated that Budget/Finance Committee October 5, 2010 the original meters were part of a batch of bad meters. Kurt feels the $65 - $70 reimbursement fee is fair. Other: Bill said Rocky Mountain College has a program that may be beneficial to the city. They have interns that could help in the public works and planning departments. James said he is very busy and he could use one. They could list the buildings at Riverside Park, do flood plain certificates and do the safe route to school program. They could work on GIS for the PWD. Employers can offer jobs with no pay or they can pay minimum wage. Bill said it would be great if we could afford it. A representative from the college can come and speak to us about the program. The next regular Budget/Finance meeting will be Tuesday, October l9` at 5:30 p.m. The meeting adjourned at 6:20 p.m. Respectfully Submitted, 6 4 _2 1 =4/ AL4/2....e-.....4-H Cathy Gabrian Deputy Clerk