HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.31.2010MINUTES
DEPARTMENT HEAD MEETING
AUGUST 31, 2010 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Bill Sheridan James Caniglia Rick Musson
Sam Painter Kurt Markegard Gary Colley
Shirley Ewan (3:30 p.m.) Nancy Schmidt Jan Faught
Council Workshop Aeenda — Auzust 31.2010
General items
City Court:
• Resolution — Accept grant for DUI Court
Rick mentioned that Jean is waiting for Jim Lynch's signature on the grant documents. Jean recently
asked Rick to go to the training in Georgia, and he plans to attend.
Bresnan Communications:
• Resolution No. R10-91: A resolution to approve a non-exclusive Franchise Agreement between
the City of Laurel and Bresnan Communications, LLC, for installation, construction,
reconstruction, operation, and maintenance of a cable communications system within the City of
Laurel, Montana. (Postponed on August 17th to September 7, 2010 council agenda)
Police Department:
• Resolution — Drug Task Force Agreement
Rick stated that this is an annual agreement.
Public Works Department:
• Resolution — Engagement Letter with Dorsey & Whitney
• Resolution — Intent to create SID for SE 4`h Street
Kurt stated that Dorsey & Whitney is not ready yet and the items will be on the September 14th council
workshop agenda. Dorsey & Whitney want signed statements regarding the assessments from Dean
Rankin, United Bank and Jim Harr, who will return from vacation on September 7th.
Clerk/Treasurer:
• 2010-2011 Preliminary Budget
• 2010 Tax Resolutions
There was discussion regarding a property owner that recently purchased a property with a delinquent
water bill. The title company contacted the city twenty days prior to the closing date but did not contact
the city again on the closing date, when there was a delinquent bill. Sam will respond to the issue.
Executive Review:
• Terms for land purchase from Yellowstone Bank
The proposal for purchase includes a purchase price of $65,000 with $20,000 down and the balance paid
at 3.75 percent for twelve years. As per Yellowstone Bank, the city would have to prepare the buy/sell
agreement.
Department Head Meeting Minutes of August 31, 2010
• Council issues:
o No left turn onto East Railroad from South First Avenue (Chuck Dickerson)
There have not been many accidents at this intersection, but Rick is more concerned about semis
crossing to go south from Railroad Street. Rick thinks the truck route should be on SE 4th Street, not
Railroad Street.
Other items
Kurt requested that a resolution for a small services contract for the digester pipes be added to tonight's
workshop agenda. Since the contract is over $5,000, council approval is required. Stevens Brothers
Mechanical bid about $8,000 for the project. The digester is empty now and the rusted pipes should be
replaced soon. The coating inside the pipes needs to be redone, and Kurt is getting quotes.
Kurt spoke regarding the water line break by the nursing home last Saturday night. There was
discussion regarding the situation, the need to provide fire protection, the need to replace the water
lines, and the possibility of receiving stimulus funds for the project.
Review of draft council agenda for September 7 2010
• Public Hearings:
o Extension of the temporary moratorium on the opening, operation, and licensing of any
establishments that grow, sell, or distribute medical marijuana
There was discussion regarding the medical marijuana issue, the need for a plan, and the timeframe for
approval of the extension for the moratorium.
o Ordinance No. 010-03: An ordinance amending two sections of the Laurel Municipal
Code titled "Bonfire Prohibited" and "Smoking in hotel beds prohibited" located at
Chapter 8 of the Laurel Municipal Code. (First reading — 08/17/2010)
The proposed ordinance would allow outdoor burning.
o Preliminary Budget for Fiscal Year 2010-2011 for all City Budgets
Shirley spoke regarding the preliminary budget and the tax resolutions. The tree budget was cut to
$31,000, the street maintenance assessment will remain at $.02 cents per square foot, no raises have
been budgeted, TIFD funds will not be used for SID No. 113, and Mayor Olson needs to sign the final
budget message.
There was further discussion regarding the proposed land purchase from Yellowstone Bank and the
need to clean up the concrete and debris at that location.
Kurt will be on vacation on Friday and next week.
The street maintenance project will go out for bid next Wednesday. Mayor Olson, Bill and Kurt need to
review the bid.
Department Reports:
Clerk/Treasurer
Fire
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Department Head Meeting Minutes of August 31, 2010
Ambulance
Library
• Status of City of Laurel's website
Police Department
City Planner
• Historic Register
• Medical marijuana issue
Public Works Department
• Status of Main Street from 1 t to 8h Avenues (Dorsey & Whitney)
o CTEP / billing property owners
• SE 4' Street SID
• Status of Wastewater Treatment Plant upgrade (98% complete)
• Water line across the bridge
• Neptune water meters
• Cast iron pipe
City Attorney
Mayor Olson
• City's lease of railroad property on Main Street for various uses
Chief Administrative Officer
• Recycling program
Other
There was no discussion regarding the department reports.
The meeting adjourned at 3:45 p.m.
Respectfully submitted,
Cel�
Cindy Allen
Council Secretary
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