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HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.03.2010 MINUTES BUDGET/FINANCE COMMITTEE August 3,2010 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Kate Hart,Chairman Mark Mace Co-Chairman Doug Poehls Chuck Dickerson OTHERS PRESENT: Shirley Ewan Bill Sheridan Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public in attendance. The minutes of the July 20, 2010 meeting were presented and approved via motion by Doug, seconded by Chuck, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. Motion was made by Doug, seconded by Mark to approve the adjustments. All in favor, motion passed. There were no purchase requisitions presented: The Comp/OT reports for July PPE July 110' and July 25`h were reviewed. The Payroll Register for PPE 7/25/10 totaling$138,811.85 was reviewed by the committee. Motion was made by Doug, seconded by Chuck to recommend council approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Budget process: Shirley stated that she would like to present the budget to the Committee at the August 17'h meeting for their review. High points, shortfalls and budget issues will be brought to the Committee's attention at that time. Shirley mentioned that she has had her first encounter in regards to the budget. It seems that the Federal Equity Sharing account cannot be used to purchase new vehicles for the police department. Per the Police Chief this is not legal. The money needs to be spent out of that fund and only for items he has approved. The City Clerk has been requested to inquire as to whether the money can indeed be used to purchase new vehicles. Mayor's Comments: TIFD update: Council President Poehls stated that this will be addressed when the Mayor returns. Chief Administrative Officer Comments: West Main Sidewalk SID& overlay: Bill stated that the project has started and is not moving real fast. Wastewater Plant Upgrade project: The project is still not completed but is getting closer. Police Labor Union: Bill stated that the negotiations seem to be at a standstill. He is unable to reach the mediator that would like to attend the meetings. He has contacted the Union president and there seems to be hesitation, on their part,to start up the negotiations again. Chuck suggested that the Chief 1 Budget/Finance Committee August 3, 2010 Administrative Officer, Bill, sit down with the Chief in the next two weeks and find out what the concerns are and why they have not been willing to resume negotiations. Bill stated that he knows what they want more money, and he's not sure that's possible. East Main Project The project is still moving along but not completed at this time. Sewer Lift Stations—East Main Bill stated that the City has some concerns in regards to the Elm Street Lift Station as there is a definite smell in the location. The Contractor has extended the exhaust system higher and the smell has been reduced but not the problem. There should not be gas escaping from the lift. The City's concern is as to whether this could possibly be a safety factor as the odors that are coming out of the system are gas odors. The City has taken this concern to the engineers, Morrison-Maierle, and told them to get the design fixed and the problem solved. If the problem is not fixed in the near future, Bill will certify a letter to the Engineers stating that they will correct the design and the gas problem before the project is closed out. The complaints regarding the smell have been reduced with the extension of the exhaust pipe but the gas is still being released into the air. Cast Iron Water Mains Bill stated that the City really needs to get moving on this problem. With the Mayor and Council's permission, he would like to place an article in the newspaper explaining the problems encountered with the cast iron pipes and how the citizens could help by agreeing to SIDS to get these broken water mains fixed. The SIDS would make it possible to replace the water mains, sewer mains and reconstruct the street at the same time. Chuck suggested that the City do a City-wide SID and address the most prevalent areas first with the funds. Other: None. The next regular Budget/Finance meeting will be Tuesday, August 17th at 5:30 p.m. For next agenda: 2010-2011 budget and financial statements. The meeting adjourned at 6:00 p.m. Respectfully submitted, Shirley Ewan, Temporary City Clerk/Treasurer 2