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HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.20.2010 MINUTES BUDGET/FINANCE COMMITTEE July 20, 2010 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Kate Hart,Chairman Mark Mace Co-Chairman Doug Poehls Chuck Dickerson Mayor Ken Olson OTHERS PRESENT: Shirley Ewan Bill Sheridan Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public in attendance. Rick Musson,Police Chief addressed the Committee during the public session in regards to a mapping program he would like to purchase for the 911 System in the 2010-2011 budget. This would bring the 911 system into phase II of the project. Chief Musson stated that he has received a quote in the amount of$17,200 from Bullberry Systems Inc. and would like to go out for another quote to meet the City's requirements on capital purchases. The Chief would like the Committee as well as the Council to consider this option when passing the budget. Kate Hart asked if there was funding available and was told by the Chief that there is. Chief Musson stated that the original 911 equipment is almost paid off and there are funds to continue that payment as well as pay for the mapping system. The minutes of the July 6, 2010 meeting were presented and approved via motion by Doug, seconded by Mark,and passed unanimously. The June Journal Voucher#967 and Utility Billing adjustments were reviewed by the Committee. Motion was made by Doug, seconded by Mark to approve the voucher and adjustments. All in favor, motion passed. Temporary Clerk/Treasurer Shirley Ewan presented the bank reconciliation and cash balances to the Committee. Shirley stated that she is now aware that the Committee would like to have more of a report from her office and will work on doing so for the second meeting in August. Motion was made by Doug, seconded by Chuck to accept the financial report given. All in favor,motion passed. There were no purchase requisitions presented: The Comp/OT reports for July PPE July 100'will be addressed on the August 3, 2010 meeting. The Payroll Registers for PPE 7/10/10 totaling$176,965.47 was reviewed by the committee. Motion by Chuck, seconded by Doug to recommend council approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Budget process: Shirley stated that she would like to present the budget to the Committee at the August 17''meeting for their review. High points, shortfalls and budget issues will be brought to the Committee's attention at that time. Shirley stated that several meetings with Department Heads have been held and there are still a few Department Heads that Bill,Ken and she have to meet with. Mayor's Comments: i Budget/Finance Committee July 20,2010 TIFD update: Mayor Olson stated that a new member has been found(non-voting delegate)but he does not live in Laurel. The individual that has applied for the position is currently providing a service to the LURA by taking the minutes for them and is willing to become a non-voting delegate. If everyone is in agreement, (Committee, City Attorney and Council)the LURA will appoint him as a new member. Mayor Olson stated that the water line to the movie theater has been finished and water is flowing. The LURA is ready for their budget and would like a copy of it for their next meeting. Mark inquired as to whether the revenues would increase this year. Mayor Olson stated that they go up some each year and Bill, Shirley and himself will be meeting with the County Assessor to get a handle on how much they will increase. Chief Administrative Officer Comments: West Main Sidewalk SID&overlay: Bill stated that the project has started and will be completed within 2 months. Wastewater Plant Upgrade project: Bill stated that the project is coming to an end and that all that remains is the Engineer's punch list for the contractor. The project is 97%complete. He stated that there have been some difficulties with the lift stations in regards to rocks that have been dropped in them by the contractors and will not be totally completed until all of the rocks are removed. Currently both lift stations are up and running smoothly. The entire project should be done in 4-6 weeks. Police Labor Union: Bill stated that he is waiting for the mediator. Due to economic conditions the City is able to offer a small increase in wages or nothing. Ken inquired as to whether we were at an impasse yet and Bill stated that we are not. Bill stated that the City needs to have a balanced budget before the City can go to arbitration. East Main Project Bill stated that the East Main project is 98-99%completed but will not be closed out until the Department of Transportation does their final walk through. Cast Iron Water Mains The City needs to closely consider replacing these at this time when interest rates are low and money is available. Many of these water mains are causing the City problems. The City is currently changing them out when redoing streets but there are many that haven't been changed. The only way of getting them done quicker would be with SID's. Kate would like to know what percentage of the pipes, in the City, are cast iron. Bill will try to find that out and report back to the Committee. Revenues for Improvements to Riverside Park This item was requested to be discussed with the Budget/Finance Committee by Chuck. The river bank at Riverside Park is eroding away. Bill stated that the Corp of Engineers will be here to see what is possible to stop the erosion. The problem with the Corp doing the project is that the City will need to match the funds. The City needs to find out if the Fish Wildlife and Parks would be willing to help out financially and who all of the players would be along the bank prior to any recommendations being made. It was suggested that possibly a Parks Maintenance District could be formed. Other: None. 2 Budget/Finance Committee July 20,2010 The next regular Budget/Finance meeting will be Tuesday,August 3'd, at 5:30 p.m. For next agenda: Further discussion of the items on the last agenda. The meeting adjourned at 6:15 p.m. Respectfully submitted, , z t-�-/ Shirley Ewan, Temporary City Clerk/Treasurer 3