HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.06.2010 MINUTES
BUDGET/FINANCE COMMITTEE
July 6, 2010 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Co-Chairman Doug Poehls
Chuck Dickerson Mayor Ken Olson
OTHERS PRESENT: Shirley Ewan Bill Sheridan
Co-Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at
5:33 p.m. Chair Kate Hart was absent. There was no public in attendance.
The minutes of the June 15, 2010 meeting were presented and approved via motion by Chuck,
seconded by Doug, and passed unanimously.
June claims totaling$1,419,825.61 were reviewed. Shirley explained some of the larger amounts
that were amongst the claims such as the claim for ESI(Engineered Structures, Inc)in the amount of
$107,569.56(Phase 2A1 of WWTP),Jack's Truck&Equip in the amount of$230,180.00 (new
garbage truck), Montana Dept of Transportation in the amount of$357,368.75 (8"'Ave Project)and
the City's Debt Service payments in the amount of$421,128.47. The committee signed off on the
June 2010 claims. The claims were recommended for approval via motion by Doug, seconded by
Chuck, and passed unanimously.
There were no purchase requisitions presented:
The Comp/OT reports were reviewed for PPE 6/13/10 and 6/27/10. A motion was made by Doug,
seconded by Chuck for approval of the Comp/OT reports. Motion passed unanimously.
The Payroll Registers for PPE 6/18/10 totaling$170,978.92 and PPE 7/2/10 totaling$202,246.80
were reviewed by the committee. Motion by Doug, seconded by Chuck to recommend council
approval of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Budget process: MMIA rates have been received: liability rates have increased 11%. Shirley
stated that the budget process is approximately 80%finished and the General Fund is completed
except for the mill values. Shirley also mentioned that the Dept of Rev is running behind on the
preliminary mill values and these should be received in the next couple of weeks. The preliminary
values were due to the Cities in the first week of July.
Shirley also mentioned that the Council needs to consider an increase in the Light Districts as Light
District#3 currently has a negative cash balance of$429 and Light District#2 will have a negative
balance by the end of FY 10-11 if an increase is not permitted.
Mayor's Comments:
TIFD update: Mayor Olson stated that a new member needs to be found(for the Tax District)and the
member will be non-voting and must be from out of the District. Mayor Olson also stated that Bill,
Shirley and himself will be meeting with the County Assessor's office to get a better understanding of
how the values are calculated on the Tax Increment District.
Mayor Olson stated that(per Kurt)the water line would be put in next door to the City Offices
sometime this week to accommodate the new movie theater.
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Budget/Finance Committee
July 6,2010
The Mayor would also like to meet with the Railroad in regards to leasing the land across the street
from the Owl Caf6 for use of the Bus Transit System. He would like to see the City use the building
that is already there for housing the buses and would like to see the site kept downtown for purposes
of encouraging riders to support the downtown businesses. Bill mentioned that the area could be
paved with City millings which would keep the cost down in preparing the lot and would give the
commuters a place to park while they are transported to Billings or other destinations in town.
Chief Administrative Officer Comments:
West Main Sidewalk SID& overlay: Bill stated that the project will be started by the end of the
month(July).
Wastewater Plant Upgrade project:
Bill stated that the project is coming to an end and that all that remains is the Engineer's punch list for
the contractor. He mentioned that this item as well as the completion of East Main will be done
within a month and ''/z. Chuck mentioned that during the parade an old classic vehicle that was in the
parade was burning rubber on the new chip sealing and was cautioned by another driver that this was
new pavement and he probably shouldn't be doing that. Driver took note and stopped.
Police Labor Union:
Bill stated that he has not heard anything else from the union. Mayor Olson mentioned that should
the negotiation come to an impasse, the City should be prepared with documentation that the General
Fund does not have much wiggle room in their budget. Mayor Olson also mentioned that the Federal
Government will have no cost of living increase this year as well as most other public entities. He
realizes that the negotiations are not at an impasse at this point but the City should be ready if a
mediator is called in.
Other—
Doug inquired as to how the South E 4`h SID is coming along. The Mayor stated that he, Great West,
City Attorney and Bill met to discuss and have decided that not all of the requirements are met as of
today's date. Storm water cuts need to be done on 3-4 businesses in the district. No overlay will be
done until these are finished.
Mayor Olson mentioned that the SID No. 112 will have a public hearing this evening, at the Council
meeting, and the resolution will be added as item(h) for approval by the Council.
The next regular Budget/Finance meeting will be Tuesday, July 20th at 5:30 p.m.
For next agenda: Chuck would like to discuss revenues for improvements to the Riverside Park.
Mayor Olson stated that the money should not be transferred until a master plan is arrived at for the
Park.
Mark met with the Park Board and they would like to see a Park Maintenance District formed. Mayor
Olson stated that considering phase 2A2,the oxidation of the ditches for the Sewer Treatment Plant,
has not been funded and will require an substantial sewer rate increase, he's not so sure this is the
time to ask the Citizens for additional money for a Park Maintenance District.
The meeting adjourned at 6:12 p.m.
Respectfully submitted,
Shirley Ewan, Temporary City Clerk/Treasurer
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