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HomeMy WebLinkAboutCity Council Minutes 09.01.1981Minutes of the City Council of Laurel September 1, 1981 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Larry D. Herman, at 7:00 p.m., on September 1, I981. COUNCIL MEMBERS PRESENTi Albert Ehrlick Bill-Brennan Harold Burns Susan Carter Duane Behm Terry Fink Donald Meyers Ervin Metzger COUNCIL MEMBERS ABSENT: none INVOCATION: Invocation given by Reverend Whanger. MINUTES: Minutes of the regular meeting of August 18, 1981, approved as presented. Minutes of the special meeting of August 25, 1981, CORRESPONDENCE: Received the 1980/81 annual report of City-County He'alth Department. CLAIMS: A copy of the "Statement of Items ReIeased for Payment" for the u~-d~ust claims has been presented to the Council for review and approval. Motion by Alderman Metz.g.er to approve the August claims as presented, seconded by Alderwoman Carter. Carried. DUANE BEHM - BUDGET COMMITTEE~ The Budget Committee met on August 25th with representatives of the Laurel Airport Authority and we discussed the earthwork and medium intensity lighting which was discussed previously about a year ago. They got clearance from the FAA that funds have been released, and if we could come up with our share of $18,530 (10%) we could get this project done. The committee recommends that a transfer of $3,500 be made from Revenue Sharing-Boom Truck to the Airport Construction Account. This amount, along with cash on hand of $6,822, State Loan $4,000, due from FAA $3,352 and a loan from the Laurel Pilot's Association for the balance, would make suf- ficient funds for the City's share of the project. Discussion. Motion by Alderman Behm that the council accept the recommendation of the Budget Committee to transfer $3,500 from the Revenue Sharing-Boom Truck appropriation to the Airport Construetion Account so they can pursue the grant, seconded by Alderman Fink. Carried. Motion by Alderman Behm to enter the Budget Committee minutes of August 25, 1981, into the record, seconded by Alderman Ehrlick. Carried. CURT McKENZIE SID #106: The bids were opened last week and before the bids were opened we had a call from Long Construction Co. that there was an error in their bid. They wanted to take it back, but it was too late to re-submit a new bid because 5:00, the deadline for accepting bids, had come. The error was in surface preparation. They bid 10¢ and the city engineer estimated 75~. Empire Sand and Gravel bid it at 60~ and Barry O'Leary bid it at 55¢. Long had intended to bid it at 60~, but they had entered it as lO~. Curt told Long Construction that we had to go ahead and open the bids. Curt also stated that Barry O'Leary had errors in their bid on the price of hot mix and Empire had an error on the engineer quality control. approved as presented. the Yellowstone page 2 Minutes of the City Council of Laurel Corrected Bid $144,150.05 150,599.10 146,384.10 The final bids were as follows: Original Bid Long Construction $127,446.55 Empire Sand & Gravel 150,625.95 Barry O'Leary In¢o 148,722.59 (Engineer's estimate $160,787.95i Discussion. Difference $i5,703.50 (26.85) (2,338.49) The Mayor stated that the way the law reads is that if it is an honest mistake and so long as that mistake does not exceed the next lowest bid, it can still be accepted. More discussion. RESOLUTION NO. 1880 A RESOLUTION ACCEPTING BID BY THE CITY OF LAUREL TO LONG CONSTRUCTION CO.~ BID FOR $.I.D. #106 IN THE AMOUNT OF $144,150.05. Motion by Alderman Fink that Resolution No. 1880 be passed and adopted, seconded by Alderman Ehrlick. All aldermen present voted "Yes," except Alderman Burns and Meyers and Alderwoman Carter who voted "No." Motion carried 5--3. RESOLUTION NO. 1881 A RESOLUTION ACCEPTING BID BY THE CITY OF LAUREL TO YELLOWSTONE BANK, LAUREL, MONTANA, BID RELATING TO SALE OF BONDS FOR S.I.D. #106 IN THE AMOUNT OF $224,000.00 AT 12.50% INTEREST. Motion by Alderman Ehrlick that Resolution No. 1881 be passed and adopted, seconded by Alderman Meyers. Carried. CURT McKENZIE - SID 106 CHANGE ORDER #1: We have a change order to this contract in order to get the curbing done which is required to get the con- tract done. We have made an agreement with the contractor that he sign a change order to put in the following: a) To place curbs around Lots 11, 12, and 13, of Block 4, Mountain Vista Subdivision, also along the west side of 8th Street, 9th Street to the south side of Cherry Hill Subdivision. b) To make proper connection of the roadway to existing streets it will be necessary to repair 400 sq. yds. of paving at these connecting areas. The asphalt paving wii1 be 2" thick and will be paid for at the rate of $5.00 per sq. yd. for plant mix. c) In order to make traffic flow as required through this district it will be necessary to place 10 stop signs to make 8th Avenue a through street and 12th Street a through street and to give free flow to traffic on 9th Street across 7th Avenue. This work will be done at the following costs: 750' of curb and gutter ~ $7.75 per ft. 400 sq. yds of patching @ $5.00 per sq. yd. 10 stop signs installed on posts ~ $200.00. Total cost change order #1 $5,812.50 2" thick 2,000.00 · 2,000. op $9,812.50 page 3Minutes of the City Council of Laurel Alderman Meyers asked how can we give this work to Long Construction when it is over $4,000.00? The Mayor and City Engineer said it is all part of the contract. Discussion regarding the cost and placement of stop signs. Motion by Alderman Fink to Seconded by Alderman Behm. All Fink and Ehrlick and Alderwoman 5--3. Motion by Alderman Behm to accept Change Order No. i to SID #106, aldermen present voted "No," except Alderman Carter who voted "Yes." Motion defeated accept the Change Order No. 1 to SID #106 in the amount of $7,812.50 deleting the stop signs in the amount of $2,000.00, seconded by Alderman Meyers. Motion carried 7--1 with Alderman Fink voting "No." Alderman Behm suggested that Curt look into the possibility of the City puttinE up the stop signs for about $150.00 each. MAYOR'S COMMENTS: The Mayor thanked everyone who attended Tom Bradley's funeral. He thought the City was well represen%ed. Alderman Meyers announced that the City picnic will be held September 12th at 1:00 p.m. at Riverside Park, There being no further business to come before the council at this time~ the meeting was ad3ourned at ?;53 p.m. Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 16th day of September, 1981. ATTEST: Donald L. Hackmann, City C er