HomeMy WebLinkAboutLibrary Board Minutes 11.10.2009 Minutes of the
.-� Laurel Public Library Board of Trustees
November 10, 2009
Attending:
Clair Killebrew (presiding), Bruce McCullough, Christy Smith, Rachelle Tresch and Nancy
Schmidt
Minutes:
The minutes of October 13, 2009 were read and approved by all present.
Correspondence:
None
Circulation Report:
The total circulation of library items for October 2009 was 3,421 of which 2,920 were books or
book -type items. Media check -outs represented 501 items, up 6.8% from October 2008. Total
circulation for 2009 was up 7.2% over the same period last year and book circulation was up 7.3%
over 2008. Traffic for the library totaled 1,967 people, up 0.6% over the same time period as last
year. Computer use for October 2009 was down 27.7% (599 users) over October 2008 (765 users).
We had 35 children use computers compared to 23 last October. We also had 38 patrons using our
WiFi services during the month of October 2009. County patrons made up 31% of our total
patronage for November.
Old Business:
Bruce reported on the board training that he and Clair attended on October 28 sponsored by the
City of Laurel. Information presented at the training included Parliamentary Procedures and
Roberts' Rules of Order. Clair and Bruce both shared copies of their handouts they received at the
training.
The Library budget for 2009/2010 was approved by the City Council. Pay raises were effective for
staff (except Mike Furman) on November 6, 2009.
Nancy has decided that she will give the WEX Program one more try for a participant and then drop
the program from our list of resource help for the library.
The idea of developing a Volunteer Coordinator has been nixed at this time. Nancy has decided that
this will be delayed until there is more time to talk to all volunteers to determine who will work best
for the library. This will be brought forward for discussion after January 2010.
The Americorp program requires that a part of the participants' wages be paid in part by the site
budget. Since the budget for the library is pretty inflexible it has been determined that we may not
be able to participate in the Americorp Program at this time.
There has been no further development on the Library Foundation at this time. Nathan will report
his progress next month.
There has been no further information on the ARRA.
The Community Room Policy was reviewed by Board members. After a few changes were
suggested, Bruce motioned that the Policy be adopted as amended, Christy seconded the motion.
Motion to adopt the revised Community Room Policy carried.
Michael Furman, Jr. has been hired as the new substitute librarian. Library staff reports that they are
very pleased with the choice. The staffing for the library appears to be complete at this time.
The Friends of the Library held their Fall Book Sale on November 6 & 7, 2009. The amount in sales
was over $900 for both days. Nancy met with the FOL Board to share her wishlist with them. They
have approved 4 new chairs for patron computer use, tables for small study areas, and a marquee for
both entrances to post upcoming library events.
Clair and Rachelle attended the South Central Federation meeting in Billings on October 24, 2009.
Their report included information about some of the state programs that we participate in and some
of those in which we do not participate at this time. We currently participate in the Heritage Quest,
Ready2Read, Book Club Kits, and E -Rate programs. The Montana Library2Go, Courier Pilot, and
EZ Proxy projects are not available for Laurel at this time. Rachelle also mentioned that there is a
SWIM Scholarship available for those looking to pursue a degree in Library Science. The next
Federation meeting is in Big Timber on March 20, 2010.
New Business
Nancy mentioned that we need to create an internet & computer use policy for the library. The
benefit of this policy would be that all library staff will be using the same guidelines for all users,
not just a select few.
There has been no progress on the Collection Management Policy at this time.
Nancy let the board know that the Overdue Collection Policy needed to be updated and we need to
adopt and implement a Volunteer Policy. Both items will be moved to next month's Board meeting.
We have a new "employee" as part of the Experience Works Program. Fred Lyons will be working
at the library 18 hours per week. His wages do not come from the library budget but from the
Experience Works Program sponsored by the Federal Government.
Addressing the Board:
No one came to address the board at this time.
Next regular meeting
December 8, 2009