HomeMy WebLinkAboutLibrary Board Minutes 09.08.2009 Minutes of the
Laurel Public Library Board of Trustees
September 8, 2009
Attending:
Clair Killebrew (presiding), Christy Smith, Nathan Baillet, Bruce McCullough and Nancy
Schmidt
Minutes:
The minutes of August 11, 2009 were read and approved by all present.
Correspondence:
Nancy received a letter from Cheryll stating that she would be resigning from her substitute
position at the library because of continuing health problems.
Circulation Report:
Traffic for August 2009 totaled 2,365 patrons, up 20.3% over this period last year. Materials
checked out in August totaled 3,658 items, up 8.6% over August 2008. Total number of books
checked out last month was 3,243, an increase of 16.5% over last August. The total number of
media items checked out in August fell to 415, a decrease of 29.1 % from August 2008.
Computer use was up 23.9% for August 2009 over the same time period last year. Internet
computer users account for the largest number of computer users. County patrons still account
for almost 30% of our current library users.
Old Business:
Nancy and Geralyn will develop a resource list for patrons that need information copied or
printed but are unable to pay for them. HRDC and Job Service both provide these services for
those in need but with limits.
The Budget/Finance Committee meets Tuesday before the Council meeting. We will keep
looking for ways to give Geralyn her raise.
The amount for our ILL Reimbursement was $5.61; this included an additional $1.12 above last
year's reimbursement.
The use of WEX participants for the library has not been very successful. Nancy stated that the
amount of time spent interviewing and training takes longer than they are willing to stay at the
library.
Nancy will be attending a Disaster Preparedness meeting in Bozeman on September 16 Since
she will be gone all day some of the board members will be helping out at the library. Bruce will
be available 9 -11 a.m., Christy 11 -1, and Nathan 5 -7:30 p.m. to help regular staff so that no one
is left to work alone at any time.
Nathan stated that Barb Hagel has expressed an interest in volunteering at the library. He will get
more information for us and present it at the next meeting. The idea was presented that volunteer
information should be added to the library website.
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There is a Friends of the Library meeting scheduled for Thursday, October 15, 2009 at 1:30 pm
to discuss the fall book sale and the library wishlist.
The Library Aid Grants were received in the amounts of $631.94 for the State Aid per capita and
$1,454.47 FY10 Federation payment.
Nathan presented information that he has gathered concerning the development of a foundation
for the library. It was suggested that the board members meet to discuss the grant application
process separately from a regular board meeting. There is a Grants Directory available that may
help with the application process.
Collection Management Policy will be moved to next month's agenda.
Christy will take a copy of the Community Room Policy to work on when time allows. She
should have a preliminary copy ready for the next board meeting for discussion and
changes /approval. Some of the suggestions made included charging a $30 fee before & after
regular hours, no buying or selling services, and meetings must be open to the public.
Nathan will contact Priscilla Bell concerning the development of the foundation. He will report
next month on the foundation progress.
Nancy is planning on attending the Fall Workshop in Great Falls, September 11 & 12, being
offered by the Montana State Library. She will leave on the afternoon of the 10 but should not
require staff to fill in for her during this training time.
There has been no further information on the ARRA stimulus funding for libraries.
New Business
A training session for board personnel has been set up by the City of Laurel for council member
and board member training. The date is October 28, 2009 from 6:00 to 8:00 pm.
Advertising for a substitute clerk has been placed in the Laurel Outlook. Hiring will be take
place as soon as possible.
A list of items that library staff would like to see the Friends of the Library purchase for library
use has been started. Any input from patrons or board members would be welcome. The list is
contained on a whiteboard in the back room and can be changed at any time. Nancy will present
the list to the Friends group at their next meeting.
Jenny has requested that she be removed from the work schedule for Thursday evenings. This
was approved unanimously by the board.
Addressing the Board:
No one addressed the board at this time.
Next regular meeting
October 13, 2009
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