HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.18.2010 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 18, 2010 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Doug Poehls
Chuck Dickerson Mayor Olson
Mark Mace
OTHERS PRESENT: Cathy Gabrian
Chairman Kate Hart called the regular meeting of the Budget /Finance Committee to order. There was no
public in attendance.
The minutes of the May 4, 2010 meeting were presented and approved via motion by Mark, seconded by
Doug, and passed unanimously.
March Journal Vouchers #945 -948, and the Utility Billing Adjustments for April 2010 were reviewed.
Motion by Doug, seconded by Chuck to approve the journal vouchers and UB adjustments. Motion passed
unanimously.
The April 2010 Financial Statements were reviewed by the committee. Kate questioned the HOME Grant
program. Diana Spint spoke with the mayor and James Caniglia and offered to apply for Laurel to be a
lender and Beartooth RC &D would administer it and work with the city. Our committee would continue to
review applications within the city. Diana looked at a longer payback period of 10 years since the loaned
amounts will be up to $20,000. Motion by Doug, seconded by Mark to recommend approval of the March
2010 Financial Statements to the council. Motion passed unanimously.
The committee reviewed the Comp /OT reports for PPE 5/7//2010.
The Payroll Register for PPE 5/7/2010 totaling $162,139.18 was reviewed by the committee. Motion by
Chuck, seconded by Doug to recommend council approval of the payroll register. Motion passed
unanimously.
Clerk/Treasurer's Comments:
Budget process: Cathy stated a few budgets still have not been turned in.
Mayor's Comments:
TIFD update: Mayor Olson said the Laurel Urban Renewal Agency has asked for an accounting of the
funds. The information is very hard to read and understand. Bill, James and Shirley McDermott will go to
Billings next week to have someone describe the report and get a balance sheet. The mayor said it warrants
getting accurate information so the LURA knows where they stand.
Chief Administrative Officer Comments:
West Main Sidewalk SID & overlay: The mayor said a preconstruction meeting will be held on Friday at
the MDT office. We originally put forward all that was in the map and Dorsey & Whitney requested a
revised map that reflects just the areas to be done. It was stated that some areas within the map have
sidewalks and will not require replacement so they want a revised map to reflect this correctly.
There was discussion about trees that will be planted with this project, problems they can cause, and
maintenance issues. It was stated we do not want any delays that may jeopardize the project.
Budget/Finance Committee
May 18, 2010
Wastewater Plant Upgrade project report: The project is going well. The restricted flow in the line was
found to be corrosion in the copper pipe. A change order will be done to change out the copper pipes. The
outside of the digester is fine but they are addressing the gas inside. The water line inquiry to DEQ is being
addressed. We are about done on the 2A1 portion of the project and going to the 2A2 portion.
Police Labor Union: The mayor stated he attended a meeting in Billings that was represented by many
entities. Information was given on HB 124 entitlement money and it was explained that proceeds are
averaged over a four years period which helps soften the bad years but also works the other way. He has
asked consideration of the Union to resume negotiations when we get a city clerk on board who can work on
the budget.
Mark asked if Rick Musson has responded to the increase in manpower required for the new stadium.
Chuck feels the school district should pay for it. Mark said the revenues generated by the stadium may be
mandated by the state, regarding where they go. Mark felt the committee should request Rick look into this
so we could attach a dollar figure.
Parking issues with the new stadium were discussed. Doug suggested the school allow use of the new
middle school parking lot for additional parking and they could check with Grace Bible Church to see if
they would allow parking in their lot off Washington Avenue during big events.
Completion of East Main project: The contractor uncovered and cleaned out our manholes so the city can
jet rod the lines. The state will address the sidewalk issue in front of the Board of Trade but they are Tess
willing to claim responsibility for areas where there are trees. We are also trying to address the sidewalk by
the underpass. The mayor said we need to make a punch list and we will not sign off on completion until all
items are done.
The recommendation will be on the workshop agenda to address the speed limit.
Other: Cathy reported an invoice inadvertently did not get paid with April payables. It was a check to
Engineered Structures, Inc. for $251,329.28. After checking with Kurt, Bill and Kate, a manual check was
processed to pay this invoice.
The mayor stated a second interview will be held with Kori Pray on Friday.
The next regular Budget/Finance meeting will be Tuesday, June 1st at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully Submitted,
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Cathy Ga rian
Deputy Clerk