HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.04.2010 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 4, 2010 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Mark Mace
Chuck Dickerson Mayor Olson
OTHERS PRESENT: Bill Sheridan Cathy Gabrian
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order.
There was no public in attendance.
The minutes of the April 20, 2010 meeting were presented and approved via motion by
Chuck, seconded by Mark, and passed unanimously.
April claims totaling $281,103.65 were presented and approved via motion by Chuck,
seconded by Mark, and passed unanimously.
The following purchase requisitions were reviewed.
GENERAL FUND
New computer, installation & transfer files - Cathy's pc $ 1,830.00
2010 Harley Davidson motorcycle $ 15,900.00
WATER FUND
WC 2195 Chemical $ 45,000.00
Bill stated the city has shopped around and found the best price at Beartooth Harley
Davidson.
The purchase requisitions were approved via motion by Chuck, seconded by Mark, and
passed unanimously.
The Comp /OT reports were reviewed for PPE 4/9/10.
The Payroll Register for PPE 4/18/10 totaling $174,071.71 was reviewed by the committee.
Motion by Mark, seconded by Chuck to recommend council approval of the payroll register.
Motion passed unanimously.
Clerk/Treasurer's Comments:
Budget process: Nothing has been done on the budget with the Clerk/Treasurer position
being vacant.
Mayor Olson is asking department heads to keep the process going forward. Indications
from the state are that the entitlement money will not be what we expected. He is asking the
departments to maintain their current operating and maintenance in their budgets. Some
departments require increases to make sure things go forward as the public requires. The
Budget/Finance Committee
May 4, 2010
amount of capital may be greatly reduced. The Mayor said there may be a realignment of
some funds to meet the necessary services.
Mayor's Comments:
TIFD update: Mayor Olson said funding for the sidewalk will be done but we may have to
support them, by a loan, for the water line to the theater. This would be paid back when the
taxes are collected.
Intake lids — cost recovery: There is no new information on this.
Chief Administrative Officer Comments:
West Main Sidewalk SID & overlay: Riverside Sand and Gravel got the bid for this project.
The water line on West Main will go forward but there is no firm commitment on when they
will start. This project will close down Main Street access to the west side of town and Bill
doubts it will be done by July 4`".
Wastewater Plant Upgrade report: This project is going very well. The engineers have
suggested some improvement at the head works. The council can see what is being done
when they visit the plants on June 22 "
Police Labor Union: Bill distributed a handout on the negotiations. He expects the union to
go to mediation and use a mediator they have used before.
Completion of East Main project: Bill indicated the contractor could be done with this
project in a month.
Chuck asked that if we cannot get something resolved, why doesn't the State since they
awarded the contract. The speed limits on East Main are all different, depending on which
way you are driving. Mark will find out who enforces the traffic standards. Bill stated he is
calling DOT and no one calls him back. The project manager should be the one to keep the
project moving.
Other: Kate asked that the intake lids be moved to the bottom of the agenda under `Future
Meetings'.
The next regular Budget/Finance meeting will be Tuesday, May 18 at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully Submitted,
641254/ „,,f
Cathy Gabrian
Deputy Clerk