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HomeMy WebLinkAboutCity Council Minutes 06.16.1998 MINUTI S OF THE CITY COUNCIL OF i, AURI.:L June 16, 1998 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Chuck Rodgers at 7:00 p.m. on June 16, 1998. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: Dirk Kroll Gay Easton Bill Staudinger Ken Olson MINUTES: Gary Temple Nonnan Orr Bud Johnson Miles Walton Motion bv Alderman Kroll to approve the minutes of the regular meeting of June 2, 1998, as presented, seconded by Alderman Temple. Motion carried. CONSENT ITEMS: a. Clerk/Treasurer Financial Statements for the month of May. b. Correspondence Water Project Change Order No. Two (2) Montana Taxpayers Association Yellowstone County Air Pollution Control c. City business licenses for 1998-99. The mayor asked if there was any separation of consent items? There was none. Motion by Alderman Johnson to approve the consent items as presented, seconded by Alderman Orr. Motion carried. SCHEDULED MATTERS: a. Confirmation of Appointments. Board of Adjustment: Mayor Rodgers re-appointed Andy Muri and Bob Western to the Board of Adjustment for a term of three years, expiring June 30, 2001. Motion by Alderman Kroll to confirm the re-appointment of Andy Muri and Bob Western to the Board of Adjustment, seconded by Alderman Orr. Motion carried. Library Board: Mayor Rodgers appointed Margaret Freund to the Library Board for a term of five years, expiring June 30, 2003. Motion by Alderman Johnson to confirm the appointment of Margaret Freund to the Library Board, seconded by Alderman Orr. Motion carried. City-County Planning Board: Mayor Rodgers re-appointed John Smith to the City-County Planning Board for a term of two years, expiring June 30, 2000. Motion by Alderman Kroll to confirm the appointment of John Smith to the City-County Planning Board, seconded by Alderman Johnson. Motion carried. b. Committee Reports. --Bud~,et/Finance Committee minutes of June 2, 1998 were presented. Council Minutes of June 16, 1998 Motion by Alderman Johnson to enter the Budget/Finance Committee minutes of June 2, 1998, into the record, seconded by Alderman Orr. Motion carded. --Budget/Finance Committee minutes of June 8, i 998 were presented. Motion bv Alderman Johnson to enter the Budget/Finance Committee minutes of June 8, 1998, into the record, seconded by Alderman Kroll. Motion carried. --Budget/Finance Committee minutes of June 9, 1998 were presented. Motion by Alderman Johnson to enter the Budget/Finance Committee minutes of June 9, 1998, into the record, seconded by Alderman Orr. Motion carried. --Citv Council Committee of the Whole minutes of June 2, 1998 were presented. Motion by Alderman Johnson to enter the City Council Committee of the Whole minutes of June 2, 1998, into the record, seconded by Alderman Orr. Motion carried. --Fire Committee minutes of June 4, 1998 were presented. Motion by Alderman Kroll to enter the Fire Committee minutes of June 4, 1998, into the record, seconded by Alderman Johnson. Alderman Kroll stated that the Fire Committee recommends a proposal from LUFSA to annex sections 27 and 28 into their area for fire protection and this item is on the agenda. A vote was taken on the motion to enter the Fire Committee minutes of June 4, 1998, into the record. Motion carried~ --Laurel Airport Authorit,/minutes of April 28, 1998 were presented. Motion by Alderman Orr to enter the Laurel Airport Authority minntes of April 28, 1998, into the record, seconded by Alderman Johnson. Motion carried. --Laurel Airport Authoritv minutes of May 26, 1998 were presented. Motion by Alderman Orr to enter the Laurel Airport Authority minutes of May 26, 1998, into the record, seconded by Alderman Johnson. Motion carried. --License Committee minutes of June 9, 1998 were presented. Motion by Alderman Orr to enter the License Committee minutes of June 9, 1998, into the record, seconded by Alderman Kroll. Motion carried. --Parks Committee minutes of May 28, 1998 were presented. Motion by Alderman Kroll to enter the Parks Committee minutes of May 28, 1998, into the record, seconded by Alderman Johnson. Motion carried. --Parks Committee minutes of June i 1, 1998 were presented. Motion by Alderman Johnson to enter the Parks Committee minutes of June 11, 1998, into the record, seconded by Alderman Standinger. Motion carried. --Public Utilities Committee minutes of June 8, 1998 were presented. Motion by Alderman Orr to enter the Public Utilities Committee minutes of June 8, 1998, into the record, seconded by Alderman Johnson. Motion carried. c. Larry Callant - Bureau of Census - Information regarding year 2000 census. Not present. d. Request by Lions Club to display fireworks on June 26th at South Pond. Council Minutes of June 16, 1998 Alan Hovious reported that the groundbreaking ceremony for the South Pond Park is scheduled for Friday, June 26th. Judy Martz Will be attending. Food will be served at $2.00 per person. The club requested permission to set off a small amount of retail fireworks during the celebration. They invited the members of the City Council, the Mayor and all those in the city government to attend. There will be shovels available for all those who attend to participate in the groundbreaking ceremony. KTVQ-2 and some radio stations will be there. Alan also encouraged the Ward I residents and the Parks Committee to attend the event. The Police Department and the Reserves will participate in traffic control and the Fire Department will provide a fire truck at the park during the fireworks. Motion bv Alderman Johnson to grant the Lions Club permission to display fireworks on June 26th at South Pond, seconded by Alderman Staudinger. Motion carried. Laurel Volunteer Fire Department requests permission to display fireworks on July 401' Motion by Alderman Staudin~er to grant the Laurel Volunteer Fire Department permission to display fireworks on July 4th, seconded by Alderman Johnson. Motion carried. f. Presentation on water project by Dave Mosser and Jason Rittal. Dave Mosser presented a report on the current status of the Laurel Water Project. The tank work is about 60 percent completed. The painting of the 4 million-gallon tank should be completed around the second week in July. Work on the 1.5 million-gallon tank is about 99 percent complete. There were a couple of change order items. One was on the inflow-outflow piping into the 1.5 million- gallon tank. When filling the tank, a leak in the tank inflow/outflow piping was discovered. The tank had approximately 6 feet of water in it when the leak was discovered in the piping between the tank valve pit and the pipe modifications. The repair work had to be done before the tank could be used and it was completed between April 15th and 27th. Because of pigeons nesting in the piping, there was blockage in the 12" overflow piping from the 1.5 million-gallon tank. Since the blockage was very hard, could not be completely removed and was a potential health hazard, the piping was replaced. This work was completed on June 3rd. The steel building over the tank is almost finished. The vents are not sufficient in size to provide adequate ventilation and eliminate moisture buildup. It is recommended that additional venting be installed. Work was started on the tank exterior on May 4th and the sandblasting of the interior was started on May 26th. The ceiling is 90% completed and the walls are two-thirds completed. Gateway has taken samples of the paint and material removed from the interior walls during sandblasting. We allowed for about 100 barrels of disposal of the sandblasting materials and will probably end up with about 15 barrels for disposal. This will be a saving of about $20,000 to $25,000 on this one item. The future work includes installing rain gutter on the building and finishing the fence repairs. There will be continued work on the blasting, priming and painting of the inside of the tank and rehab of the valves in the valve pit. The concrete testing has gone well. Water quality testing was completed on the 1.5 million-gallon tank before it was put into use. There was an absence of any type of coliform bacteria. The labs did a complete organic analysis and came up with some traces of ethylbenzene and isopropylbenzene, but they are below the measurable limits of quantification for EPA maximum contaminant levels. Change Order No. 2 is for $7,500 for building modifications for some structural support work and $7,442 for the inflow/outflow piping leaks. It is anticipated that bid item 211 will underrun by $6,300 and the disposal of paint materials will underrun between $15,000 to $20,000. The Montana Department of Transportation has called regarding the overlay work on First Avenue. They are concerned that the city has not started construction on the 18-inch waterline. Dave mentioned that the interior of the 4.0 million-gallon tank looks very good. There is minimal pitting and are no structural problems. The reference checks on R. H. Grover showed positive response. It is Dave Mosser's recommendation that the council award the bids to R. H. Grover and Gray Construction. Jason Rittal reported that Phase I is progressing well and within budget. The City has expended almost $408,000 of the $923,225 on Phase I expense. Seven pay requests have been received by the Council Minutes of June 16, 1998 city. All have been approved for payment except number seven, which will be on the agenda in July. Double-Tree's activities for Phase I include review of weekly payrolls from the contractor. They are reviewing pay estimates and recommending payments of other invoices to the council each month. The SRF program has issued their approval to award the contractor's bids. There has been no new word as to when the funds will become available. Because the SRF program has not received funds, the Intercap program was brought in to issue an interim loan. This will allow the city to award the current bids without further delay. The Intercap loan will be used until the SRF funds become available. The amount of the Intercap loan is not to exceed $4,750,000. If the city chooses to pursue the maximum $5,250,000 commitment from SRF, that option is still available. Funds will become available from the Intercap program in July. The Intercap program has given authorization for up to $3,700,000 at this time and will amend that to the full $4,750,000 during their July board meeting. There are some forms that still need to be completed. g. Bond Resolution - interim financing. RESOLUTION NO. R98-26 RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $4,750,000 WATER SYSTEM BOND ANTICIPATION REVENUE NOTES BY THE CITY OF LAUREL, COUNTY OF YELLOWSTONE, MONTANA, FOR THE PURPOSE OF PAYING COSTS OF NECESSARY IMPROVEMENTS TO THE WATER SYSTEM, INCLUDING THE EXTENSION, EXPANSION AND REPAIR OF THE WATER SYSTEM AND ALL NECESSARY APPURTENANCES THERETO; PRESCRIBING THE FORM OF NOTES; PROVIDING FOR THE COLLECTION OF REVENUES FROM SAID SYSTEM SUFFICIENT TO PAY DEBT SERVICE AND THE COSTS OF OPERATION AND MAINTENANCE OF SAID SYSTEM; PROVIDING FOR THE PAYMENT OF SAID NOTES; PROVIDING FOR THE SEGREGATION AND DISTRIBUTION OF SAID REVENUES; AND PROVIDING FOR THE RIGHTS OF THE HOLDERS OF SAID NOTES IN ENFORCEMENT THEREOF. Motion by Alderman Johnson that Resolution No. R98-26 be passed and adopted, seconded by Alderman Orr. Motion carried. h. Finalize awarding of water project construction bids. Bud Johnson questioned how to remove the contingency in the original award regarding the finding of negative information about the contractor. Joe Leckie said that it would be removed by awarding the final bid. Motion by Alderman Johnson to award the bid as originally accepted by the council to Grover Construction in the amount of $2,867,902.00, seconded by Alderman Orr. Motion carried. Motion bv Alderman Johnson to award the bid as originally accepted by the council to Gray Constmction in the amount of $708,405.00, seconded by Alderman Kroll. Motion carried. i. Change order for water reservoir project. Motion by Alderman Kroll to approve the change order for the water reservoir project, seconded by Alderman Johnson. Motion carried. j. Fire Committee recommends proposal from LUFSA to annex sections 27 and 28. Jim Stevens stated that the LUFSA Board recommended a proposal to the Fire Committee to annex sections 27 and 28. The Fire Committee approved this. The next step is to get a recommendation from the council. The city will look at taking on these areas contingent upon approval of the county commissioners. Motion by Alderman Kroll to recommend approval of the proposal from LUFSA to annex sections 27 and 28 to the county commissioners, seconded by Alderman Johnson. Council Minutes of June 16, 1998 Bud Johnson expressed concern for the road situation in this area and stated that it is not very well developed. Although the Fire Committee made a good assessment of the situation before the recommendation, he stated that it would be good to note that some road development would certainly help the accessibility. Mayor Rodgets said that the committee has done an excellent job with this. After a short discussion, the motion carried. k. Laurel Business Park Preliminary Plat. Cal Cumin presented the Planning Board's recommendation to approve the preliminary plat of Laurel Business Park Subdivision, 1st Filing. This is the old Entertainment Subdivision along the interstate that was originally planned as a potential entertainment and waterslide area. It is all vacant except for the easternrnost lot, which was sold. They am proposing to develop it into half-acre business park lots. The first phase is the five lots being recommended for approval. The Planning Board recommends approval subject to the following conditions: the variances requested for no alleys, sidewalks, or street lights at this time is granted; the traffic accessibility study prepared for Entertaimnent Park Subdivision be updated for this 1st Filing of Laurel Business Park Subdivision (and for subsequent phases of the development), and that they comply with the on and off-site improvements recommended by the updated study; a letter of credit obtained for construction of improvements which specifically names the City of Laurel as beneficiary in case the plans do not materialize as approved; utility easements be provided as requested by the utility companies; provisions be included in the Subdivision Improvements Agreement (SIA) that provided for restricting storm water discharge into the City's storm drain in a manner satisfactory to the Public Works Director; the temporary, gravel cul-de-sac be paved, curbed, and guttered after a three- year period from the date of filing of the final plat for this phase, and that the SIA so reflect this condition. Cal stated that this is a very nice subdivision, is an excellent application and would be a real nice addition to the City of Laurel. Mayor Rodgers said that this is a project that we have been waiting for and wished success to those involved. Motion by Alderman Johnson to recommend the approval of the proposed Laurel Business Park Preliminary Plat subject to the six conditions, seconded by Alderman Orr. Motion carried. 1. Community Hope fence. Cal Cumin said that notices were sent to the property owners in the area of Community Hope regarding an opportunity to have a meeting with them last week. They received no response and no one showed up for the meeting. The Planning Board's recommendation is that no fence be required for Community Hope. Motion by Alderman Kroll to accept the Planning Board's recommendation that no fence be required for Community Hope, seconded by Alderman Orr. Bud Johnson questioned whether or not there would need to be an altered document with Community Hope to change this part of the agreement. Cal Cnntin said that the council dictates the agreement and the conditions will be changed with their approval. A vote was taken on the motion to accept the Planning Board's recommendation that no fence be required for Community Hope. Motion carried. m. Ordinance allowing to set review fees by resolution. (First Reading) Council Minutes of June 16, 1998 ORDINANCE NO. 098-2 ORDINANCE TO ALLOW THE ESTABLISHMENT AND AMENDMENT OF THE FEE SCHEDULE FOR THE CITY-COUNTY PLANNING BOARD TO BE SET BY RESOLUTION. Motion by Alderman Jolmson to approve Ordinance No. 098-2, seconded by Alderman Kroll. A roll call vote was taken on the motion to approve Ordinance No. 098-2. Aldermen Kroll, Easton, Staudinger, Temple, Orr and Johnson voted aye. Motion carried 6-0. Mayor Rodgers stated that the public hearing for this ordinance would be held at the next regular City Council meeting. n. A resolution transferring funds from the Street Maintenance District Fund to the Street Equipment Capital Projects Fund. RESOLUTION NO. R98-27 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA. Motion by Alderman Johnson that Resolution No. R98-27 be passed and adopted, seconded by Alderman Orr. Motion carried. o. A resolution transferring funds from the State Gas Tax Fund to the Street Equipment Capital Projects Fund. RESOLUTION NO. R98-28 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA. Motion by Alderman Orr that Resolution No. R98-28 be passed and adopted, seconded by Alderman Johnson. Motion carried. p. A resolution transferring funds from the Sweeping District Fm~d to the Street Equipment Capital Projects Fund. RESOLUTION NO. R98-29 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA. Motion by Alderman Orr that Resolution No. R98-29 be passed and adopted, seconded by Alderman Johnson. Motion carried. q. A resolution transferring funds from the General Fund to the Street Equipment Capital Projects Fund. RESOLUTION NO. R98-30 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA. Motion by Alderman Johnson that Resolution No. R98-30 be passed and adopted, seconded by Alderman Orr. Motion carried. r. A resolution transferring funds from the SID Revolving Fund to the General Fund. Council Minutes of June 16, 1998 RESOLUTION NO. R98-31 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA. Motion by Alderman Johnson that Resolution R98-31 be passed and adopted, seconded by Alderman Orr. Motion carried. s. A resolution requiring background checks for new hires. RESOLUTION R98-32 RESOLUTION REQUIRING BACKGROUND SEARCHES ON ALL NEW EMPLOYEES FOR THE CITY OF LAUREL. Motion by Aldem~an Johnson that Resolution R98-32 be passed and adopted, seconded by Alderman On'. Motion carried. t. Concerns from Chief Hovious. Mayor Rodgers stated that "the council will now consider the agenda item "t" Concerns from Chief Hovious. Pursuant to the provisions of MCA 2-3-203, I have determined that this item relates to a matter of individual privacy and that the demands of individual privacy clearly exceed the merits of public disclosure. Additionally, the rights of individual privacy have not been waived by the individual about whom the discussion pertains. The Council will now go into private session, and adjoum to the city attomey's office for this item." The council recessed to a closed meeting with Chief Hovious in the city attorney's office at 8:05 p.m. The council returned to the Council Chambers at 8:28 p.m. to continue the council meeting. UNSCHEDULED MATTERS: Dirk Kroll mentioned that the Billings Fire Department is considering replacing AMR for the ambulance service. He would like to schedule a meeting with the Billings Fire Chief in July or August, possibly July 21 st or August 4th. A date will be scheduled. Bud Johnson said that a tentative agenda has been developed for a joint meeting with the school board and A1 McMilan. The meeting will be scheduled in July. Mayor Rodgers acknowledged a note ofthartks from Jack Bayne for the participation in the Aviation Technology Week. He also showed a plaque and a certificate of appreciation from the Laurel High School Recycling Business. There being no further business to come before the council at this time, the meeting was adjourned at 8:33 p.m. Cindy All~ Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 7th day of July, 1998. Attest: Donald L. Hackmann, Clerk-Treasurer