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HomeMy WebLinkAboutLocal Emergency Planning Committee (3) LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR APRIL 8, 2010 AGENDA AGENDA April 8, 2010 FIRE STATION #1 USE THE 2300 9TH AVENUE NORTH ENTRANCE 1:30 P.M. INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT - - [Jim Kraft] Reports will be presented quarterly in the months of March, June, September, and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMrrrEE REPORT [Jeff Ashworth] 2) GRANTS SUBCOMMITTEE [Diane Lehm] 3) CAER 1 CrrIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) HEALTH & MEDICAL ADVISORY GROUP (HMAG) [Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE [Paul Huffer] 6) COMMUNICATIONS SUBCOMMITTEE [Patrick O'Neill] 1. Bic' Sky 11 Consortium [Jim Kraft] 7) TRAINING SUBCOMMITTEE [Mike Glancy, Paul Dextras] • Training Sub - Committee reports suspended until further notice. Any up- coming training opportunities will be emailed to LEPC members as we hear about them. OLD BUSINESS 1. NEW BUSINESS 1. AGENCY EDUCATION SESSIONS (10 MINUTES) - U.S. MARSHALS SERVICE MARCH 11, 2010 MINUTES 1 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR APRIL 8, 2010 AGENDA OTHER BUSINESS MEETING DATES FOR 2010 [2N THURSDAY OF EACH MONTH @ 1:30 P.M. - UNLESS OTHERWISE NOTED] JANNI Fa4 -20-18 JULY 8, 2010 - - - AUGUST 12, 2010 MARCH 11� SEPTEMBER 9, 2010 APRIL 8, 2010 OCTOBER 14, 2010 MAY 13, 2010 N -R 1 2010 (VETERANS DAY] NOVEMBER 18, 2010 JUNE 10, 2010 DECEMBER 9, 2010 * ANNUAL BUSINESS MEETING — ELECTION OF OFFICERS MARCH 11, 2010 MINUTES 2 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR MINUTES MARCH 11, 2010 The meeting was called to order @ 1:30 p.m. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS 1 FUTURE EVENTS MINUTES Minutes from the previous meeting approved as amended. [BiklelAshworth] FINANCIAL QUARTERLY FINANCIAL REPORT [JIM KRAFT] Next quarterly REPORT Activity since October 2009: Deposit of $250 from DPC Industries (2/25/10) — annual contribution). No report : Expenditures. June 2010 Balance in account $19,585.21. Encumbered $4,086.03 (balance of Health Grant for "Ready Yellowstone" campaign). Actual LEPC Balance: $15,499.18 COMMITTEE EXERCISE DESIGN COMMITTEE: [JEFF ASHWORTH, CHAIR] REPORTS OPERATION COYOTE 2010: Jeff reported this will be a full - scale HazMat exercise. The plan is to have Next Meeting: the City of Laurel, Laurel Police Department, Laurel Fire/Ambulance, Laurel Public Schools heavily February 17, 2010 involved in the exercise. Other agencies that are planning to participate are: AMR, American Red 9:30 a.m. Cross, and Billings Fire Department. Laurel School Admin Building, A table top exercise and two community meetings will be held in Laurel at the Laurel School 410 Colorado Administrative building, 410 Colorado. February 17 Table Top Exercise: Laurel School Admin bldg. 9:30am - 12:00 noon March 13 Laurel Community Mtg: Laurel School Admin Bldg Operation COYOTE © 6:30 p.m. The date for the exercise is May 5, 2010. Volunteer to assist with script writing are always welcome. Contact Jeff Ashworth at jashworth andxpe.com or leave him a message at 406 - 247 -2009. GRANTS COMMITTEE [DIANNE LEHM, CHAIR] PRE - DISASTER MITIGATION PLAN is scheduled for review. Dianne reported that they have received a grant to assist with the costs. RFP have gone out and the contract has been awarded. FUEL REDUCTION GRANT We did not receive any additional funds through BLM. HAZARDS MITIGATION — FUEL REDUCTION GRANT — SUB - DIVISIONS: Still pending ASSISTANCE TO FIREFIGHTER GRANT Process is closed. Grant Applications must be submitted by individual departments. No word on whether or not any of the rural fire departments submitted grant applications. MARCH 11, 2010 MINUTES 3 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR Jim Kraft reported that the Rural Fire Department Assistance Grant for Communications is still pending. YELLOWSTONE COUNTY OPERATIONS PLAN: The process will take approximately 18 months. COMMITTEE CAERICRIZENS CORPS [PAM SANDERSON] REPORTS In the absence of Pam Sanderson, Joe Marcotte reported Pam has planned a 'thank you/goodbye' open house for Sheri at the United Way Office [2920 2 ^d Avenue North] on Tuesday, March 23rd from 4:00 -5:30 p.m. Joe reported that Pam will have an LEPC related display at the Yellowstone Valley Electric Cooperative annual meeting on Tuesday the 23 For more information, contact Pam at 252 -3839, extension #15. Also if you are interested in becoming a volunteer see www.voucanvolunteer.org HEALTH & MEDICAL ADVISORY GROUP (HMAG) [DEBBIE HEDRICK] Greg Neill reported that the medical portion of the Yellowstone County Disaster Operations Plan is being reviewed. He also reported that plans are in the works to test the medical help desk plan. COMMUNICATIONS SUB - COMMITTEE [PATRICK O'NEILL, Chair] Patrick O'Neill reported that the Communications Sub - Committee is working on a project to develop a glossary of communication terminology, as well as update the information in the communication portion of the interops plan. BIG SKY 11 CONSORTIUM [JIM KRAFT] As reported at the last meeting, Interoperability Montana (IM) has made the decision to use the Fox Site near Skyview High School as their microwave hop from Greeno Hill to Pompeys Pillar instead of the Dunn Mtn site south of Roundup. Dunn Mtn will still be used as a trunking site for the backbone system. MT DES GOVERNOR'S CONFERENCE: APRIL 6 -7, 2010. HOLIDAY INN IN GREAT FALLS, MONTANA. Fee: $85 (includes lunch on April 6) . Registration deadline is 5 p.m. on April 1, 2010. Space is limited to 300 people. Complete registration at: Register for Governor's Conference. A detailed agenda and instructions will be sent to you upon registration. Questions? Contact Monique Lay, 406 -841 -3911 or mlav, aemt.gov, or conference coordinator Tricia Bailey of 45th Parallel Events, 406 - 580 -5514 or triciaA45ar.com. CRISIS LEADERSHIP FOR LOCAL OFFICIALS - JULY 12 -13, 2010 • HILTON GARDEN INN BILLINGS. The National League of Cities (NLC) in cooperation with the International City /County Management Association (ICMA) will be conducting an emergency training program "Crisis Leadership for Local Officials" funded by the Department of Homeland Security. This two -day program is intended to educate local leaders about their role in emergency management as well as support the National Preparedness Goal of meeting specific national priorities of expanded regional collaboration, as well as strengthening information sharing and inter -operability communications. The course will help improve intra and intergovemmental coordination, communication, and mutual/automatic aid during and after a disaster. Pre - requisite: Should be familiar with your local emergency operations plan and have taken the IS100, IS700A and IS800. This course will effectively address the four missions of emergency management, prevention, protection, response and recovery. COURSE OUTLINE: Identify hazards that impact your community and region. Identify your community and region's emergency management structure. Identify the critical roles and responsibilities of local elected and appointed officials before, during, and after emergencies. Identify the types of resources in the MARCH 11, 2010 MINUTES 4 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR community and region. Recognize your community and region's limitations and how to access additional resources. To register or leam more about the training course, visit NLC's website at http://www.nlc.om L -449 ICS TRAIN- THE - TRAINER CouRsE: June 14-18, 2010, MSU- BILLINGS, Presented by the Center for Domestic Preparedness: Course Description - This course prepares participants to deliver AND /OR manage ICS curricula. While ICS 100 and 200 courses are addressed, the major emphasis is on ICS 300 and 400. Target Audience: Law enforcement, EMS, fire, hazardous materials (HazMat), public works, govemment, public safety communications, health care and public health. Pre - requisites: ICS -100. ICS -200 ICS -300 ICS -400 IS -700.a and IS -800.a courses offered by the Federal Emergency Management Agency (FEMA) or the Center for Domestic Preparedness (CDP) or equivalent agency. Participants must have worked as IC, command OR general staff positions on incidents that went longer than one operational period OR an incident OR exercise that involved a written action plan and involved multiagency coordination. Participants will agree to conduct or manage at least two ICS courses in their jurisdictions within 2 -years of course completion. Physical location TBA. Registration Fee: $10.00. Registration Deadline: May 28, 2010. Application is amended to this document. NEW BUSINESS AGENCY EDUCATION SESSIONS (10 MINUTES) US POSTAL SERVICE (RAE ANN HAIGHT) Since 1775, the Postal Service connects friends, families, neighbors and businesses by mail. It is an independent federal agency that visits millions of homes and businesses every day, six days a week and is the only service provider delivering to every address in the nation. The Postal Service receives no taxpayer dollars for routine operations, but derives its operating revenues solely from the sale of postage, products and services. With annual revenues of more than $69 billion, it is the world's leading provider of mailing and delivery services, offering some of the most affordable postage rates in the world. The Postal Service delivers more than 46 percent of the world's mail volume -some 206 billion letters, advertisements, periodicals and packages a year -and serves seven and a half million customers each day at its 37,000 retail locations nationwide. Its website, usps.com, attracts more than 21 million visitors each month. Rae Ann then spoke briefly about the announcement regarding the five -day delivery plan which was announced March 2. This plan proposes that by reducing street delivery to five days will help rebalance postal operations with the needs of today's customers. It also will save more than $3 billion a year, including reductions in energy use and carbon emissions." This proposal impacts Saturday street delivery. The Post Offices will be open on Saturdays, access to P.O. boxes would continue, Express Mail would be delivered seven days a week and incoming mail would still be processed. In addition to a review by the PRC, it's also necessary for Congress to refrain from enacting legislation that would require the Postal Service to generally deliver mail six days a week after the end of fiscal year 2010. Rae Ann reported that another critical duty entrusted to the US Postal Service in times of disaster is the continuation of mail delivery and assistance to displaced residents. She stated that in a disaster, such as Katrina, postal employees assisted with more than 200,000 change of address requests in the first months following Katrina. MARCH 11, 2010 MINUTES 5 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8Th AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR Another responsibility is the Biohazard Detection System (BDS) pre - production testing in 280 Processing and Distributions Centers across the country. This technology designed exclusively for the Postal Service that uses sophisticated DNA matching to detect the presence of anthrax (Bacillus anthracis) in the mail. Postal Inspection Service is the law enforcement agency with locations in Billings and Helena. April the US Marshal's Service is next on the list for the 10 minute Agency presentation. There being no other business the meeting was adjoumed @ 2:25 p.m. [Bikle / Workman] Reminder: The next meeting will be April 8, 2010 a a.. 1:30 p.m. MARCH 11, 2010 MINUTES 6 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR APPLICATION L-449 ICS INSTRUCTOR QUALIFICA 77ON Registration Fee is $10.00. Please attach a check made out to the State of Montana. Send to: MONTANA DISASTER AND EMERGENCY SERVICES P.O. BOX 4789 FORT HARRISON, MONTANA 59636 Point of Contact/Course Manager : Fred Naeher Phone: 406- 841 -3968 Fax: 406- 841 -3965 E -mail: Registration Deadline: Noon: MAY 28, 2010 The following course completion documents must be attached to the application: IS -700a, IS -800a, IS -100, IS -200, ICS -300, ICS -400. Upon successful completion of this course, the applicant agrees to instruct and /or course manage two ICS courses within 2 -years in their jurisdiction. Successful completion of this course qualifies the applicant to use resources provided by the Center for Domestic Preparedness. Registration Deadline: May 28, 2010 Name: Organization: Experience in ICS: Job Title: Address: City /State/ Zip: Contact Phone: E -mail: The following course completion documents must be attached: IS -700A, IS -800A, IS -100, IS -200, ICS -300, ICS -400 MARCH 11, 2010 MINUTES 7 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR AGENCY EDUCATION SESSIONS SCHEDULE DATE AGENCY COMPLETED likroimbet4341104 United Way COMPLETED Y ArRES COMPLETED Jan!ieff 241-R COMPLETED Fei3r4lal R COMPLETED Mar-eh-2044 April 2010 US Marshal's Service May 2010 Sysco Food Service June 2010 July 2010 St. Vincent Healthcare & HELP Flight August 2010 RiverStone Health September 2010 National Weather Service October 2010 MSU- Billings Police November 2010 MSSC December 2010 Montana Army National Guard January 2011 Montana Highway Patrol February 2011 Montana District V - DES March 2011 Lutheran Disaster Response April 2011 Lockwood Water & Sewer May 2011 Lockwood Fire Department June 2011 Laurel, City of - Police & Fire /Ambulance Dept July 2011 HOPE Dogs August 2011 Hansers Automotive September 2011 FBI October 2011 ExxonMobil November 2011 DXP - Safety Master December 2011 DPC January 2012 County Water District - Billings Heights February 2012 ConocoPhillips March 2012 CHS Refinery April 2012 Business Watch Montana May 2012 Brenntag Pacific June 2012 Billings Public Schools July 2012 Billings Clinic August 2012 Billings City of - Police Dept September 2012 Billings City of - Public Works October 2012 Billings City of - Fire Dept November 2012 Billings City of - Airport Fire Dept December 2012 Big Sky EDA January 2013 Baptist Disaster Relief February 2013 American Red Cross March 2013 American Medical Response April 2013 Advanced Care Hospital of MT MARCH 11, 2010 MINUTES 8 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR ATTENDANCE RECORD — MARCH 11, 2010 MEETING Present Name Company Federally Miles TOTAL Funded Travelled ATTENDANCE Yes 1 No Sommerville, Richard Advanced Care Hospital of MT Syvertson, Suzanne Advanced Care Hospital of MT - Lambert, Lorna Advanced Care Hospital of MT x Gilbert, Steve Alternatives, Inc. No 2 * Gurchiek, Lyndy American Medical Response No 5 * Westmoreland, Melody American Medical Response No 5 LaFurge, Stephen American Red Cross No 2 Washbum, Jill American Red Cross No 1 Edlin, Jim Baptist Disaster Relief X Lehm, Dianne Big Sky EDA – Project Impact No 1 Nordlund, Patty Big Sky EDA No Bryan, Dan Billings, City of – Airport Fire 1 * Glancy, Mike Billings, City of – Airport Fire No 1 Gates, Mike Billings, City of – Airport Fire 1 Dextras, Paul Billings, City of – Fire 1 X * Gibson, Kathy Billings, City of - Fire No 1 Larson, Terry Billings, City of – Fire No 1 X Odermann, Frank Billings, City of – Fire Yerger, JoLynn Billings, City of – HRD X Bedford, John Billings, City of – Police 5 * Krizek, Boris Billings, City of - Public Works X * Workman, Gary Billings, City Public Works – Water No 3 X * Marcotte, Joe Billings Clinic 1 Aders, Kathy Billings Public Schools Tumquist, Bob Brenntag Pacific, Inc. No 35 X Cox, Meridith BusinessWatch Montana No Kimble, Brad CHS Refinery – Laurel No 20 Lowe, Russ CHS Refinery – Laurel No X Jurovich, George ConocoPhillips No 1 * Taylor, Susan ConocoPhillips No 1 Harmon, Jeff Conoco Pipeline No Scheppele, Barbara Cooper Creative Ads No X Nieskens, Duke County Water District of Blgs Heights No 3 Barone, Christopher Dept of Homeland Security Yes X * Rosh, Ron DPC No X * Ashworth, Jeff DXP - Safety Master No 1 * Drain, Kelly ExxonMobil Refinery No 3 Facer, Bill FBI Yes Cunningham, Jim Hansers Automotive No DeWitt, Susan HOPE Dogs No X Findley, Lyn HOPE [Animal Assisted Crisis Response] Dogs No 4 X Vaught, Tanya HOPE Dogs No 6 MARCH 11, 2010 MINUTES 9 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR ATTENDANCE RECORD — MARCH 11, 2010 MEETING Name Company Federally Miles TOTAL Funded Travelled ATTENDANCE Yes I No Reiter, Tim Laurel City of No 18 Yeager, Derrick Laurel Fire Dept Musson, Rick Laurel Police Dept No 18 X Lough, Maggie Lockwood Fire Council No 5 Hutton, Allan Lockwood Fire Dept X Rash, William Lockwood Fire Dept No 7 Woods, Woody Lockwood Water & Sewer Reed, Tony Lockwood Water & Sewer X Haaland, Cliff Lutheran Disaster Response No Toney, Dan MT Dept of Labor /Safety Bureau Hanson, Charlie MT Dist. V DES Rep. Yes Baum, Craig Montana Highway Patrol No Bunch, Paul Montana Army National Guard 5 Jones, Thomas Montana Army National Guard Stephens, Claudia MT Migrant Council Yes 1 Hutter, Paul MSSC No Smith, Michael MSSC Davis, Adam MSU- Billings —Police _ Forshee, Scott MSU - Billings —Police Fachini, Susan MSU - Billings -Police Frieders, Thomas National Weather Service Thomas, Samuel One Eighty Communications Foreman, Mike OSHA 1 Hams, Hillary Riverstone Health No Hedrick, Debbie Riverstone Health Juarez, Joshua Riverstone Health No X Mullaney, Kristin Riverstone Health 2 X Neill, Greg Riverstone Health Yes 1 X Rapkoch, Arianne Riverstone Health Yes 1 Schneeman, Barbara Riverstone Health X Allen, Richard Salvation Army No 1 Bruckner, Ramona Salvation Army No 2 X LeMar, Sam Salvation Army No 2 Snyder, Jack Salvation Army No 1 Jackson, Kevin (Maj) Salvation Army No 2 X Coble, T.C. St. Vincent HELP Flight 1 Dugan, Bill St. Vincent Healthcare 1 X O'Neil, Patrick St. Vincent Healthcare 1 X Grim, Jill Stillwater County Public Health Yes 100 Kelly, Chuck Sysco Food Service 4 Stanton, Paul Team Builder Inc. YBGR No 1 Shipley, Terry Transportation Security Adm MARCH 11, 2010 MINUTES 10 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TM AVENUE NORTH — BILLINGS, MT 59101 JOE MARCOTTE, CHAIR ATTENDANCE RECORD — MARCH 11, 2010 MEETING Name Company Federally Miles Attendance Funded Travelled Total Yes 1 No Ostermiller, Rod US Marshal's Service X Wessel, Carol US Marshal's Service Yes 2 Weinreis, Shane US Water Rescue Dive Team No X Haight, Rae Ann United States Postal Service Yes 1 Sanderson, Pam United Way Volunteer Center _ No 2 Washbum, Jill United Way / Red Cross West, Debbie United Way Carpozi, H. Starr Volunteer - EOC X Bikle, Chuck YARES, Radio Club No 6 Gansel, Todd _ YARES, District Emergency Coord Glass, Ron PARES, Radio Club No 6 Stand, Andy YARES, Radio Club Kraft, Jim Yellowstone County DES Yes 1 Winslow, Duane Yellowstone County DES 1 Luppen, Janelle Yellowstone County GIS Mann, Shelli Yellowstone Lodging Assoc — Boothill Inn O'Donnell, Kent Yellowstone Co - Sheriff Paris, Daniel Yellowstone Co - Sheriff Schieno, Mike Yellowstone Co — Sheriff SSG Chris Schuff 83 Civil Support Team Sandburg, Tom 83 Civil Support Team Verrill, Todd 83 Civil Support Team 28 TOTAL ATTENDANCE MARCH 11, 2010 MINUTES 11