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HomeMy WebLinkAboutCity Council Minutes 07.07.1998MINUTi S OF THE CITY ( ()IJN(IL OF ! XI REL July 7, 1998 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Chuck Rodgers at 7:03 p.m. on July 7, 1998. COUNCIL MEMBERS PRESENT: Dirk Kroll Ken Olson Gay Easton Bill Staudinger Gary Temple Miles Walton Norman Orr Bud Johnson COUNCIL MEMBERS ABSENT: None MINUTES: Motion by Alderman Walton to approve the minutes of the regular meeting of June 16, 1998, as presented, seconded by Alderman Orr. Motion carried. CONSENT ITEMS: a. Claims for the month of June. Correspondence Billings Public Schools Cal Cumin Double-Tree, Inc. Denise Hammer Montm~a League of Cities and Towns The mayor asked if there was any separation of consent items. Motion by Alderman Walton to approve the claims for the month of June, seconded by Alderman Orr. Motion carried. Motion by Alderman Orr to approve the correspondence, seconded by Alderman Staudinger. Motion carried. SCHEDULED MATTERS: a. Confirmation of Appointments. Code Enforcement Inspector: Mayor Rodgers hired Billy Johnson as the Code Enforcement Inspector, efl~ctive July 6, 1998. Motion bv Alderman Orr to confirm the hiring of Billy Johnson as the Code Enforcement Inspector, effective July 6, 1998, seconded by Alderman Staudinger. Motion carried. Mechanic: Mayor Rodgers hired Francis Schweigert as a mechanic, effective July 6, 1998. Motion by Alderman Staudin~er to confirm the hiring of Francis Schweigert as a mechanic, effective July 6, 1998, seconded by Alderman Orr. Motion carried. Police Officer: Mayor Rodgers appointed Shane Weinreis as police officer for Laurel, eft~ctive July 8, 1998. Motion by Alderman Staudin~er to confirm the appointment of Shane Weinreis as police officer for Laurel, effective July 8, 1998, for a one-year probationary period, seconded by Alderman Johnson. Motion carded. Council Minutes of July 7, 1998 Police Officer: Mayor Rodgets appointed Jeff Fowler as a permanent police officer for Laurel as he completed his one-year probationary period on July 7, 1998. Motion by Alderman Johnson to approve the appointment of Jeff Fowler as a police officer for Laurel, seconded by Alderman Kroll. Motion carried. Airport Autho~tv: Mayor Rodgets re-appointed Bill Brennan to the Airport Authority for a term of five years, expiring June 30, 2003. Motion by Alderman Kroll to confirm the re-appointment Of Bill Brennan to the Airport Authority, seconded by Alderman Orr. Motion carried. Police Reserve: Mayor Rodgers appointed Lauren Dionne, Grant Wallis, Robert Bateman, James Marble and Mark Cummings to the Police Reserve. Motion by Alderman Staudinger to confirm the appointments of Lauren Dionne, Grant Wallis, Robert Bateman, James Marble and Mark Cummings to the Police Reserve, seconded by Alderman Kroll. Motion carried. Police Chief: Mayor Rodgers stated that he has not re-appointed Alan Hovious as police chief. He was terminated at the end of his probationary period on June 30, 1998. Motion by Alderman Johnson approve the termination of Alan Hovious as police chief.. seconded by Alderman Orr. Motion carried. Mayor Rodgers said that he has appointed Rick Musson as Acting Police Chief. Motion by Alderman Kroll to approve the appointment of Rick Musson as Acting Police Chief, seconded by Alderman Johnson. Motion carried. b. Committee Reports. --Ambulance Committee minutes of June 25, 1998 were presented. Motion by Alderman Walton to enter the Ambulance Committee minutes of June 25, 1998, into the record, seconded by Alderman Johnson. Motion carried. -~Budget/Finance Committee minutes of June 16, 1998 were presented. Motion by Alderman Johnson to enter the Budget/Finance Committee minutes of June 16, 1998, into the record, seconded by Alderman Kroll. Motion carried. --City Council Committee of the Whole minutes of June 16, 1998 were presented. Motion by Alderman Orr to enter the City Council Committee of the Whole minutes of June 16, 1998, into the record, seconded by Alderman Johnson. Motion carried. --City-County Plannin~ Board minutes of June 11, 1998 were presented. Motion by Alderman Walton to enter the City-County Planning Board minutes of June 11, 1998, into the record, seconded by Alderman Orr. Motion carried. --Fourth of July Committee minutes of June 11, 1998 were presented. Motion by Alderman Olson to enter the Fourth of July Committee minutes of June 11.1998, into the record, seconded by Alderman Orr. Motion carried. Council Minutes of July 7, 1998 --Fourth of July Committee minutes of June 25, 1998 were presented. Ken Olson read the last sentence of the minutes: "I acknowledge the hard work done by Larry McCann during tiffs process." Ken commended Larry McCann for his help, guidance and willingness to do the work for the Fourth of July activities and thanked him for doing an outstanding job. Motion by Alderman Olson to enter the Fourth of July Committee minutes of June 25, 1998, into the record, seconded by Alderman Walton. Motion carried. --Combined Insarance and Budget/Finance Committees minutes of June 24, 1998 were presented. MotiOn bv Alderman Orr to enter the Combined Insurance and Budget/Finance Committees minutes of June 24, 1998, into the record, seconded by Alderman Johnson. Motion carried. --Parks Committee minutes of June 25, 1998 were presented. Motion by Alderman Walton to enter the Parks Committee minutes of June 25, 1998, into the record, seconded by Alderman Johnson. Motion carried. --Street and Alley and Solid Waste Committee minutes of June 24, 1998 were presented. Motion bv Alderman Johnson to enter the Street and Alley and Solid Waste Committee minutes of June 24, 1998, into the record, seconded by Alderman Staudinger. Motion carried. Lucky Seibert - Herbstfest and Chamber of Commerce request to use Firemen's Park on Thursday, September 24, 1998. Lucky Seibert requested that the council allow the Herbstfest to use Firemen's Park for a barbecue on Thursday, September 24, 1998. Even though the Herbstfest has been moved out of the city limits, he said they are not trying to take it away from Laurel and would like this opportunity to bring people into Laurel. Darrell McOillan and Terry Fink will be assisting with the event, and the Chamber of Cormnerce will be also be involved. Everyone with a three-day Herbstfest pass will be invited to the barbecue. They were granted a beverage license from the state for Thursday, September 24th. The Chamber of Commerce will be setting the time for the evening barbecue, probably held between 6:00 and 8:00 p.m. Miles questioned the city's liability for this event since alcohol would be involved. Joe stated that the Herbstfest needs to name the City of Laurel as an additional insured name on their event liability insurance policy. Motion bv Alderman Johnson to approve the request by the Herbstfest and Chamber of Commerce to use Firemen's Park on Thursday, September 24, 1998, seconded by Alderman Orr. Motion carried. d. Larry Callant - Bureau of Census - Information regarding year 2000 census. Larry Callant explained that the Bureau of Census is presently involved in address listing in preparation for the Census 2000. They will be gathering the names, address and phone number of the occupants of each house. When this information is processed, they are able to update their maps. The council will have an opportunity next spring to look at the information that was gathered. Since the government distributes about $40 billion per year based on census information, it is important that the count is accurate. Larry said that the turnout of job applicants in Laurel has been excellent. He commended the City Clerk for his help in assisting the census staff'. Dirk Kroll questioned whether or not they are doing house-to-house or random san~pling. Larry stated that they are doing house-to-house sampling now and will also be doing so in the year 2000. If someone is not home, they will ask a neighbor for the information. Larry said that the census people will begin in Laurel around July 22 and will wear identification tags from the Census Bureau. The Police Department will receive a list of names of the census takers. The census should be completed about mid-September. e. Ordinance No. 098-2 to allow the establishment and amendment of the fee schedule for the City-County Planning Board to be set by resolution. (Second Reading) Council Minutes of July 7, 1998 ORDINANCE NO. 098-2 ORDINANCE TO ALLOW THE ESTABLISHMENT AND AMENDMENT OF THE FEE SCHEDULE FOR THE CITY-COUNTY PLANNING BOARD TO BE SET BY RESOLUTION. Public Hearing: No commems. Motion by Alderman Orr to close the public heating, seconded by Alderman Kroll. Motion carried. After closing the public hearing, the council took a roll call vote to pass and adopt Ordinance 098-2. All aldermen present voted aye. Motion carried. f. Approve 1998-99 Preliminary Budget and Tax Resolutions. A public hearing will be held on the preliminary budget on July 21, 1998. The final budget will be adopted on August 4, 1998. Motion by Alderman Walton to adopt the 1998-1999 preliminary budget, seconde,d by Alderman Orr. Motion carried. RESOLUTION NO. R98-33 BEING A RESOLUTION LEVYING TAXES FOR GENERAL AND SPECIFIC PURPOSES FOR THE CITY OF LAUREL, MONTANA, FOR THE FISCAL YEAR BEGINNING JULY 1, 1998. Motion by Alderman Walton that Resolution No. R98-33 be passed and adopted, seconded by Alderman Orr. Motion carried. RESOLUTION NO. R98-34 BEING A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN SPECIAL IMPROVEMENT DISTRICT LIGHT NO. 2 OF THE CITY OF LAUREL, MONTANA, WITH THE ENTIRE COST OF MAINTENANCE AND ELECTRICAL CURRENT FOR THE FISCAL YEAR~ 1998-99. Motion by Alderman Walton that Resolution No. R98-34 be passed and adopted, seconded by Alderman Orr. Motion carried. RESOLUTION NO. R98-35 BE1NG A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN SPECIAL IMPROVEMENT DISTRICT LIGHT NO. 3 OF THE CITY OF LAUREL, MONTANA, WITH THE ENTIRE COST OF MAINTENANCE AND ELECTRICAL CURRENT FOR THE FISCAL YEAR, 1998-99. Motion by Alderman Orr that Resolution No. R98-35 be passed and adopted, seconded by Alderman Kroll. Motion carried. RESOLUTION NO. R98-36 BEING A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN THE CITY OF LAUREL, MONTANA, FOR STREET MAINTENANCE FOR THE FISCAL YEAR 1998-99. Motion by Alderman Orr that Resolution No. R98-36 be passed and adopted, seconded by Alderman KrolI. Motion carried. Council Minutes of July 7, 1998 RESOLUTION NO. R98-37 BEING A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN STREET SWEEPING DISTRICT NO. 1, OF THE CITY OF LAUREL, MONTANA, FOR THE PURPOSE OF THE SWEEPING OF STREETS IN THE DOWNTOWN OR BUSINESS DISTRICT FOR THE FISCAL YEAR 1998-99. Motion by Alderman Orr that Resolution No. R98-37 be passed and adopted, seconded by Alderman Kroll. Motion carried. RESOLUTION NO. R98-38 A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN SPECIAL IMPROVEMENT DISTRICT NO. 110 OF THE CITY OF LAUREL, MONTANA, WITH THE COST OF STREET PAVING, CURB AND GUTTER, AND STORM DRAIN FACILITIES IN MURRAY HEIGHTS SUBDIVISION. Motion by Alderman Orr that Resolution No. R98-38 be passed and adopted, seconded by Alderman Staudinger. Motion carried. g. Cal Cumin - South Pond CTEP contract with CTA. Cal Cumin requested approval for the mayor to sign the contract employing CTA Architects Engineers of Billings for the South Pond project. They will be doing the design work and working with the Lions Club, Cal and Larry McCann. They will prepare and review the bid documents and help the city advertise for the contractor to come in and build it. They will also be required to inspect the project on a daily basis, oversee the project, keep records and satisfy all the requirements. After it has been approved by Joe Leckie, the State Department of Transportation, Cal Cumin, the consultant and the Lions Club, the mayor would then be able to sign it with the council's approval. Motion bv Alderman Johnson to grant the mayor the authority to sign the South Pond CTEP contract with CTA upon the approval of the city attorney, seconded by Alderman Orr. Motion carried. h. A resolution authorizing participation in the Group Purchase Property Insurance Program of the Montana Municipal Insurance Authority (MMIA). RESOLUTION NO. R98-39 A RESOLUTION AUTHORIZING PARTICIPATION IN THE GROUP PURCHASE PROPERTY INSURANCE PROGRAM OF THE MONTANA MUNICIPAL INSURANCE AUTHORITY (MMIA). Motion bv Alderman Orr that Resolution No. R98-39 be passed and adopted, seconded by Alderman Johnson. Motion carried. i. A resolution to increase ambulance fees. RESOLUTION NO. R98-40 A RESOLUTION ESTABLISHING RATES FOR SERVICES, EQUIPMENT AND SUPPLIES FOR THE LAUREL VOLUNTEER AMBULANCE SERVICE. Motion bv Alderman Easton that Resolution No. R98-40 be passed and adopted, seconded by Alderman Orr. Miles Walton commented that it has been some time since the ambulance has taken any rate increases. Even though this might appear to be a large rate increase, he said that it is not large when considering the cost of doing business. Mayor Rodgers and Bud Johnson agreed that the city matches the service of other ambulance providers with a lesser fee. Council Minutes of July 7, 1998 After a short discussion regarding the ambulance fees, the motion carried. j. Approval of R. H. Grover Payment Estimate #1, contingent upon funding source approval. Motion by Alderman Johnson to approve R. H. Grover's Pay Estimate #1 and Morrison~ Mairle Engineering fees contingent upon funding source approval, arrival of funds, and the review and approval by the City Clerk-Treasurer and Double-Tree, seconded by Alderman Orr. Motion carried. UNSCHEDULED MATTERS: Dirk Kroll mentioned that Officer Jason Wells had been injured recently. There was a truck in South Pond and Jason thought someone was in it. He went in and broke some glass and found no one in the truck. He was injured in the line of duty and Dirk wanted to recognize him for it. The mayor also thanked Jason for his efforts and said that this is the response that we receive from good officers, firemen and ambulance workers. Joe Leckie mentioned that Jim Tillotson, the Billings City Attorney, passed away recently. The council agreed that he should give condolences to his wife and family on behalf of the City of Laurel. Jim Stevens thanked the council for their support during the Fourth of July activities. He also thanked the community and Larry McCann for their support. There being no further business to come before the council at this time, the meeting was adjourned at 7:43 p.m. Cindy Allen,~eecretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 21st day of July, 1998. Attest: Donald L. Hackmann, Clerk-Treasurer 6