HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.16.2010MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 16, 2010 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Kate Hart Doug Poehls (5:45)
Mark Mace Chuck Dickerson
Mayor Ken Olson
OTHERS PRESENT: Mary Embleton Bill Sheridan
Chairwoman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:40
p.m. There was no public in attendance.
The minutes of the February 2, 2010 meeting were presented and approved via motion by Chuck,
seconded by Mark, and passed unanimously.
January Journal Vouchers #931-935 and Utility Billing adjustments for January 2010 were
reviewed. Motion by Mark, seconded by Chuck, to approve the journal vouchers and UB
adjustments. Motion passed unanimously.
The January 2010 Financial Statements were reviewed and discussed. The General Fund is
$178,800 into reserves. The trend is showing that the General Fund may very well end up in deficit at
year end, as budgeted. The Planning Fund revenues are short due to the CHS tax protest. Building
Department expenditures are at 62% and the fund has enough cash for February and March. After
that, if no significant revenues come into that fund, it will be in the negative. Mayor Olson stated
that administration will review these concerns and will bring a plan of action back to the committee.
Motion by Chuck, seconded by Mark, to recommend approval of the January Financial Statements to
the council. Motion passed unanimously. Mayor Olson stated his appreciation for the enhancements
to the graphs.
There were two purchase requisitions presented:
CAPITAL PROJECTS FUND:
Shooting simulator package (less travel & training) - Police Dept ...................$10,380.00
2010 Chevy Tahoe 4x4 w/police package - Police Dept ...............................$29,800.00
POLICE TRAINING FUND:
Shooting simulator package (less travel & training) - Police Dept ................... $8,073.00
The shooting simulator will be paid for with grant monies and Police Training Fund monies. The
vehicle will be paid for with CIP funding allocated for a vehicle and a radio. The remaining
equipment for the vehicle will be paid for with Federal Equitable Sharing funds. Both requests were
approved by the committee.
The committee reviewed the Comp/OT reports for PPE 2/7/10. The Health Insurance Committee
overtime entries were questioned.
The Payroll Register for PPE 2/7/10 totaling $164,685.33 was reviewed by the committee. Motion
by Mark, seconded by Chuck, to recommend council approval of the payroll register. Motion passed
unanimously.
Budget/Finance Committee
February 16, 2010
Clerk/Treasurer's Comments:
Water line insurance fund - Mary had nothing new to report.
Audit - A draft of the auditor's findings was distributed to the committee. The mayor, CAO, and
clerk/treasurer will confer with legal regarding responses to several areas of the document, and will
bring information back to the next meeting.
Mayor's Comments:
TIFD update - Mayor Olson has not set up a date yet to meet with LURA. He is still considering the
prospect of extending water and sewer lines south on West Main, but also needs to consider the
request for help from the prospective movie theatre.
Intake lids - cost recovery? Mayor Olson still has not contacted HKM.
Chief Administrative Officer Comments:
Impact Fees Feasibility Study - the next step - Bill reported that he has worked on Parks and Storm
Water, but there are other areas to consider.
West Main Sidewalk SID & overlay - Bill told the committee of Tim Casey's request for $5,000 for
his easement for an additional 20 feet at the intersection at 5"' Ave. There was also discussion
regarding bulk water.
Wastewater Plant Upgrade project - Bill stated that no construction has been done for Phase 2A1 due
to weather. A task order for Great West Engineering to continue Phase 2A2 is on tonight's agenda,
and a meeting has been scheduled with them and Black & Veach for February 26d'. Morrison Maierle
sent documents and their final bill for $46,500 for their work on Phase 2A2. Bill met with Carl
Anderson who reviewed the city's work history. Mayor Olson stated that Morrison Maierle is a good
firm, but Phase 2A2 was time sensitive and they did not meet expected time lines. It was a business
decision to terminate the task order with Morrison Maierle.
Other -None.
The next regular Budget/Finance meeting will be Tuesday, March 2°d at 5:30 p.m. Chuck won't be
available in March.
For next agenda: Same.
The meeting adjourned at 6:15 p.m.
t Respectfully Submitted,
Mary K. d?T
City Clerk/Treasurer
2