HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.02.2010MINUTES
MEMBERS PRESENT:
OTHERS PRESENT:
BUDGET/FINANCE COMMITTEE
FEBRUARY 2, 2010 5:30 P.M.
COUNCIL CONFERENCE ROOM
Chairman Kate Hart
Doug Poehls
Mark Mace
Mayor Ken Olson
Mary Embleton
Bill Sheridan
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at
5:32 p.m. There was no public in attendance.
The minutes of the January 19, 2010 meeting were presented and approved via motion by
Mark, seconded by Doug, and passed unanimously.
January claims totaling $327,090.23 were reviewed. This amount included over $171,000
in construction project payments and other normal expenditures. The claims were
recommended for approval via motion by Mark, seconded by Doug, and passed
unanimously.
No purchase requisitions were presented.
The Comp/OT reports were reviewed for PPE 1/24/10, which included the Martin Luther
King, Jr. holiday.
The Payroll Register for PPE 1/24/10 totaling $162,403.84 was reviewed by the committee.
Motion by Mark, seconded by Doug to recommend council approval of the payroll register.
Motion passed unanimously.
Clerk/Treasurer's Comments:
Water line insurance fund: Mary had met with staff from Great West Engineering on the
water project as a whole last week, and during the meeting she asked about the curb box
replacement during the water line replacement portion of the project. She was told that the
project had specified replacement of 41 curb boxes at $325 per box, but only 4 were actually
replaced, and only the ones on the main part of the project, not on any side streets.
Audit preparations: The auditors will be here next Monday for the week.
Mayor's Comments:
TIFD update: Bill attended this week's meeting with LURA. The agency asked about
extending water and sewer lines to the south side of West Main Street. The city is
considering the need to go through with this since it does not appear to be feasible to locate a
fire station on West Main. The new owners of the old $1 store asked if there would be any
TIFD assistance available to put in an adequate service line to convert the building into a
movie theatre. There is not enough money in the TIFD fund to do both projects. The new
owners will be going to Beartooth RC&D for funding and other assistance. The new owners
Budget/Finance Committee
February 2, 2010
are also asking if the city would consider diagonal parking on 1" Street, but not on 1't Ave.
There was discussion. Kate asked if a parking audit had been done.
Intake lids - cost recovery: No progress has been made on this issue. Mark mentioned that
the city's position may be better after spring run-off. Mayor Olson will make this issue a
higher priority.
Chief Administrative Officer Comments:
Impact Fees: Bill is still working on this.
West Main Sidewalk SID & overlay: The city still needs easements from 2 property owners.
MDT wants to widen the intersection at 5t' Ave. and Main St. to 60 feet. Tim Casey wants
$5,000 for his easement, and city staff will check with NOT to verify values of easements.
Wastewater Plant Upgrade project: Bill reported that work is still on hold due to weather.
Future engineering on Phase 2A2 is being considered at tonight's meeting. The city needs to
be prepared for a second round of stimulus, if available. Phase 2A2 is mainly changing the
wastewater treatment from RBC's to oxidation ditches.
Other - None.
The next regular Budget/Finance meeting will be Tuesday, February 16th at 5:30 p.m.
For next agenda: Same.
The meeting adjourned at 6:10 p.m.
Respectfully submitted,
Mary K. 2bleton
City Clerk/Treasurer