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HomeMy WebLinkAboutCity Council Minutes 01.05.2010MINUTES OF THE CITY COUNCIL OF LAUREL January 5, 2010 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:34 p.m. on January 5, 201.0. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Kate Hart Mark Mace Chuck Rodgers Chuck Dickerson Alex Wilkins Norm Stamper (6:37 p.m.) COUNCIL MEMBERS ABSENT: None OTHER STAFF PRESENT: Mary Embleton Kurt Markegard Sam Painter James Caniglia Bill Sheridan Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. 0 Swearing in Ceremony Judge Larry Herman performed the swearing-in ceremony for Mayor Ken Olson, Judge Jean Kerr, and Council Members Poehls, Hart, Dickerson, Wilkins, and Rodgers. MINUTES: • Minutes of Council Meeting of December 15, 2009 Motion b Council Member Eaton to approve the minutes of the regular meeting of December 15, 2009, as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. Minutes of Special Council Meeting of December 22, 2009 Motion b Council Member Rodgers to approve the minutes of the special meeting of December 22, 2009, as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. 0 Minutes of Special Council Meeting of December 29, 2009 Motion b Council Member Wilkins to approve the minutes of the special meeting of December 29, 2009, as presented, seconded by Council Member Rodgers. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. CORRESPONDENCE: . . MMIA: Information regarding Annual Regional Training. Newsline: December 2009 Newsletter of the Montana Department of Transportation. Local Emergency Planning Committee: Minutes of December 10, 2009; Agenda for January 14, 2010. Bright n' Beautiful: Letter of December 18, 2009. Rod and Loyce Rayborne: Letter of December 24, 2009 regarding a water station. Council Minutes of January 5, 2010 Montana Department of Commerce: Letter of December 29, 2009 regarding on site monitoring of Water Improvement Project. PUBLIC HEARING: None. CONSENT ITEMS: • Claims for the month of December 2009 in the amount of $685,141.67. A complete listing of the claims and their amounts is on file in the Clerk-Treasurer's Office. • Approval of Payroll Register for PPE 12/13/2009 totaling $156,607.42. • Approval of Payroll Register for PPE 12/27/2009 totaling $135,231.30. • Receiving the Committee Reports into the Record. --Budget/Finance Committee minutes of December 15, 2009 were presented. --Emergency Services Committee minutes of December 21, 2009 were presented. --Council Workshop minutes of December 29, 2009 were presented. --Health Insurance Committee minutes of December 10, 2009 were presented. --Health Insurance Committee minutes of December 15, 2009 were presented. --Health Insurance Committee minutes of December 23, 2009 were presented. The mayor asked if there was any separation of consent items. There was none. . Motion by Council Member Hart to approve the consent items as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. CEREMONIAL CALENDAR: • 2010 Arbor Day Proclamation Mayor Olson read the 2010 Arbor Day Proclamation, which proclaimed Friday, April 301n, as Arbor Day in the City of Laurel. Mayor Olson stated that the Arbor Day Proclamation was done at this time so the City of Laurel can go forward with grants. He encouraged everyone to plant a tree to make Laurel more beautiful.. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. Laurel Police Reserves: Mayor Olson appointed Ashley Kennah, Clinton Mainwaring, Emily Mainwaring, and Bruce McGee to the Laurel Police Reserves. Motion by Council Member Dickerson to approve the Mayor's appointments of Ashley Kennah, Clinton Mainwaring, Emily Mainwaring, and Bruce McGee to the Laurel Police Reserves, seconded by Council Member Hart. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. 2 Council Minutes of January 5, 2010 • Resolution No. R09-132: A resolution approving Amendment Number One (1) to Task Order 12 to provide a final payment for water and wastewater rate studies performed by Morrison-Maierle, Inc.. (Tabled on December 1, 2009 to January 5, 2010) Motion by Council Member Poehls to approve Resolution No. R09-132 with a payment in the amount of $6,340.00, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-01: A resolution adopting and approving a wage increase for the City Judge for the City of Laurel. Motion by Council Member Mace to approve Resolution No. R10-01, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-02: A resolution adopting and approving a wage increase for the elected Council Members of the City of Laurel. Motion b Council Member Stamper to approve Resolution No. R10-02, seconded by Council Member Wilkins. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-03: Resolution authorizing the Mayor to execute an agreement with Beartooth RC&D Economic Development District. Motion by Council Member Eaton to approve Resolution No. R10-03, seconded by Council Member Hart. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-04: A resolution transferring certain insurance funds of the City of Laurel, Montana. Motion b Council Member Rodgers to approve Resolution No. R10-04, seconded by Council Member Stamper. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-05: A resolution of the City Council authorizing the Mayor to sign an Escrow Agreement with the Montana Department of Transportation for funding of the 8`h Avenue Project. Motion b Council Member Wilkins to approve Resolution No. R10-05, seconded by Council Member Rodgers. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-06: A resolution approving Change Order No. 3 for Phase 11 of the Laurel Water System Improvements Project for the installation of a 460V hoist motor at. the Water Treatment Plant and authorizing the Mayor to execute the attached Change Order-No. 3 on the City's behalf. Motion by Council Member Hart to approve Resolution No. R10-06, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-07: A resolution approving Change Order No. 4 for Phase II of the Laurel Water System Improvements Project for the replacement of a cap located on the 4" water main on Wyoming Avenue and authorizing the Mayor to execute the attached Change Order No. 4 on the City's behalf. Motion by Council Member Dickerson to approve Resolution No. R10-07, seconded by Council Member Stamper. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. 3 Council Minutes of January 5, 2010 • Resolution No. R10-08: A resolution approving Change Order No. 1 with Engineered Structures, Inc. for lowering the water service line to the Wastewater Treatment Plant as part of Phase 2A1 of the Laurel Water System Improvements Project and authorizing the Mayor to execute the attached Change Order No. 1 on the City's behalf. Motion b Council Member Poehls to approve Resolution No. R10-08, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R1.0-09: A resolution authorizing the Health Insurance Committee to seek competitive bids pursuant to the City's Purchase and Procurement Policy for the City's Employee Benefits Program. Motion b Council Member Mace to approve Resolution No. R10-09, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. • Resolution No. R10-10: A resolution of the City Council selecting the City of Laurel Transit Service proposal from Rimrock Stages, Inc. and authorizing the Mayor and staff to attempt to negotiate a contract for bus transit services. Motion b Council Member Stam er to approve Resolution No. R10-10, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE-MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Council Member Eaton stated that she received several complaints in the days before New Year's with regard to some work that the Public Works Department had done in the alleys. She condensed the complaints down to seven questions that she promised could be addressed at the next workshop. She gave the list of questions to the council secretary. Mayor Olson asked Public Works Director Kurt Markegard to give an update of the Arbor Day grant and project. Kurt stated that the DNRC suggested having an Elected Official Appreciation event for Arbor Day. The event will be held at Thomson Park in celebration of the council members. The Laurel Fire Department was honored last year. With the completion of the Arbor Day Proclamation, the city is eligible for $1,000 in grant funds which can be used to purchase several trees. Kurt will present this to the Tree Board. With the event in close proximity to the Laurel High School, he hopes to get some participation from the high. school social science and/or government classes. Mayor Olson mentioned the vacancy on the Yellowstone County Board of Health, which meets on the fourth Thursday of each month from 7:00 to 9:00 a.m. Mayor Olson asked anyone interested in the position to contact him. Mayor Olson stated that committee positions are usually addressed following the November election. The committee appointments will remain the same unless council members contact him to request changes. Mayor Olson will start physical therapy tomorrow and continue through February 8`h. After that, he will return to the doctor for further evaluation. UNSCHEDULED MATTERS: None. ADJOURNMENT: 4 P Council Minutes of January 5, 2010 Motion b Council Member Eaton to adjourn the council meeting, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8-0. There being no further business to come before the council at this time, the meeting was adjourned at 7:02 p.m. r Cindy Alle ouncil Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 19th day of January, 2010. K nneth E. Olson, Jr., M /or .Attest: V) / I a , ? ? im/1 , &I =:::::: Mary K. ?hnbleton, Clerk-Treasurer 1 5