HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.05.2010MINUTES
MEMBERS PRESENT:
OTHERS PRESENT:
BUDGET/FINANCE COMMITTEE
JANUARY 5, 2010 5:30 P.M.
COUNCIL CONFERENCE ROOM
Chairman Kate Hart
Mark Mace
Mayor Ken Olson
Chuck Dickerson
Doug Poehls
Mary Embleton
James Caniglia
Bill Sheridan
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:34
p.m. There was no public in attendance.
The minutes of the December 15, 2009 meeting were presented and approved via motion by Mark,
seconded by Doug, and passed unanimously.
December claims totaling $685,141.67 were reviewed. This amount included over $176,700 in
construction project payments, over $356,000 in debt service payments, and other normal
expenditures. The claims were recommended for approval via motion by Doug, seconded by Mark,
and passed unanimously.
There were no purchase requisitions presented.
The Comp/OT reports were reviewed for PPE 12/13/09, and for PPE 12/27/09 which included the
Christmas Day holiday.
The Payroll Registers for PPE 12/13/09 totaling $156,607.42 and for PPE 12/27/09 totaling
$135,231.30 were reviewed by the committee. Motion by Chuck, seconded by Doug to recommend
council approval of the payroll registers. Motion passed unanimously.
Clerk/Treasurer's Comments:
Water line insurance fund: Mary stated she has prepared a cash reconciliation worksheet and will
transfer $46,613.51 from the Water Line Insurance cash account to the Water Operating cash account
as a December journal voucher. Kurt will prepare labor costs and accounting adjustments will be
made quarterly after this point. Mayor Olson requested a copy of the resolution that established this
fund be distributed to the committee at the next meeting.
Year-end preparations: Mary told the committee that she completed and mailed the city's Annual
Financial Report, including the MD&A. Mayor Olson thanked her for completing the Management's
Discussion and Analysis portion of the report on his behalf, as it is the Executive's responsibility to
prepare this narrative.
Mayor's Comments:
TIFD update: Mayor Olson was unable to attend the LURA meeting. The committee discussed at
length the proposed mural project that Laurel Alive is working on. Mayor Olson thanked Kate Hart
for her past efforts regarding the Laurel Revitalization League and the Town Square.
Intake lids - cost recovery: No contact has been made with HKM Engineering.
Chief Administrative Officer Comments:
Impact Fees: Bill will have this done in the next couple of months.
Budget/Finance Committee
January 5, 2010
West Main Sidewalk SID & overlay: The city still needs right-of-ways from 2 property owners. The
Public Works Department is still negotiating with them.
Wastewater Plant Upgrade project: Bill reported that work is on hold due to weather.
Other - Morrison Maierle sent a letter yesterday concerning their request for additional payment for
the water and wastewater rates studies, and Bill distributed it to the committee. The requested
amount was reduced from $8,770 to $6,340. Mayor Olson stated he would like to put this issue
behind us. The total cost for the draft studies would be $30,340. Doug will bring the issue up at the
council meeting, as it is on the agenda for tonight.
Bill stated that a resolution for the Transit program is on the council agenda tonight. The resolution
does not obligate the city, but allows the process to proceed. James stated that he would like to bring
the representative from Rimrock Stages to the next workshop to explain the program, and his
proposals to contract with the city for bus services. Lengthy discussion followed. James will also ask
representatives from MDT to attend the meeting to answer budget and other questions the council
may have. It has been suggested to not charge any fares during the start-up of the program.
Bill reported that the Health Insurance Committee's recommendation to conduct an RFP is also on
tonight's council agenda. The committee would like to hire Mick DiFronzo as a consultant to review
the bids and help the committee choose the best one. Bill distributed an e-mail detailing charges of
$150/hour plus 55¢/mile that Mr. DiFronzo would charge for his services. This cost would come out
of the Mayor's or GAO's consulting budget. Mark stated that Mr. DiFronzo assisted the city in the
past and was very helpful.
The next regular Budget/Finance meeting will be Tuesday, January 19`" at 5:30 p.m.
For next agenda: remove Year-end preparations.
The meeting adjourned at 6:14 p.m.
Respectfully submitted,
101-
Mary nKE bleton
City Clerk/Treasurer