HomeMy WebLinkAboutInsurance Committee Minutes 12.15.2009BENEFITS COMMITTEE
Tuesday, December 15, 2009
10:00 A.M. *, City Hall
Members Present: Bill Sheridan H.P. Nuernberger
Cathy Gabrian James Huertas
Monica Salo Chuck Dickerson
Donnie Nelson
Others Present: Christina Kracher (Elk River Law Office)
The meeting was called to discuss the Request for Proposal (RFP). The committee
discussed the pros and cons of submitting an RFP with the detail of our current plans.
Jim suggested that we do not include the specifics on our plans but use the first six pages
of the RFP that was prepared last year. It was stated that it should be straight forward
asking for the 90/10, 80/20, or 70/30 plans. More discussion and Cathy stated we have a
good plan in our custom plan and if we du not give some specifics, we may get bids that
are less than what we have now and not have a basis for comparison.
There was discussion of how the advertisement needs to run, how many times, and if it
can be consecutive days. Christina will check with Sam. Monica was in favor of
advertising for several days so we have the best chance of the RFP being seen. Jim said
he doesn't like the idea of having to go out to underwriting twice. He would like our bid
to be final.
It was the consensus of the committee to use the first six pages of the REP from last year
with a few changes. The figures in the Background section would need to be updated.
The Scope of Policy section would include new Attachments A-C. and the first section in
the Proposal Instructions section would be deleted.
More discussion and it was stated that we would include the Medical Benefits-Cost
Sharing Provisions box of our custom plan, 80/20 and 70/30 plans in the RFP as
Attachment A. Attachments H (medical claims history) and I (City of Laurel Census) in
the previous version would be updated and these would become Attachments B & C.
Chuck said this committee needs to pick the top three proposals to take to the employees.
Chuck also suggested we get a legal opinion in writing and record it in the minutes.
Motion by Chuck, seconded by Bill to include the Medical Benefits-Cost Sharing
Provisions box of our custom plan, 80/20 and 70/30 plans in the RFP. Motion carried.
Motion by Chuck, seconded by Jim to include a 90/10 plan in the RFP. Motion carried.
Meeting adjourned at 11:17 a.m.
Respectfully Submitted,
Cathy Gabrian