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HomeMy WebLinkAboutLocal Emergency Planning CommitteeLOCAL EMERGENCY PLANNING COMMITTEE 2305 $T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR JANUARY 14, 2010 AGENDA AGENDA January 14, 2010 FIRE STATION #1 1:30 P.M. [PLEASE USE THE 2300 9T" AVENUE NORTH ENTRANCE] INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT - - [Jim Kraft] Reports will be presented quarterly in the months of March, June, September, and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT [Jeff Ashworth] 2) GRANTS Suecommn-TEE [Diane Lehm] 3) CAER / CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) UNIFIED PUBLIC HEALTH & MEDICAL RESERVE CORPS [Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE [Paul Huffer] 6) COMMUNICATIONS SuecoMMrrTEE [Patrick O'Neill] 1. Big Sky 11 Consortium [Jim Kraft] 7) TRAINING SUBCOMMITTEE [Mike Glancy, Paul Dextras] . Training Sub-Committee reports suspended until further notice. Any up-coming training opportunities will be emailed to LEPC members as we hear about them. OLD BUSINESS 1. BY-LAWS SIGNATURES NEW BUSINESS 1. STRATEGIC NATIONAL STOCKPILE (SNS) 2. YELLOWSTONE COUNTY DES PRESENTATION 110-MINUTES11 DECEMBER 10, 2009 MINUTES ] LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR JANUARY 14,2010 AGENDA OTHER BUSINESS MEETING DATES FOR 2010 ]2- THuRsoar of EACH MONTH @ 1:30 F.M. - UNLESS OTHERWISE NOTED] JANUARY 14, 2010 JULY 8, 2010 FEBRUARY 11, 2010 EPCIMSSC SAFETY CONFERENCE AUGUST 12, 2010 MARCH 11, 2010 SEPTEMBER 9, 2010 APRIL 8, 2010 OCTOBER 14, 2010 MAY 13, 2010 NOVEMBER 11, 2010 F JUNE 10, 2010 DECEMBER 9, 2010 * ANNUAL BUSINESS MEETING - ELECTION OF OFFICERS DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR MINUTES DECEMBER 10, 2009 The meeting was called to order @ 1:30 p.m. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS / FUTURE EVENTS MINUTES Minutes from the previous meeting approved as amended. n FINANCIAL REPORT QUARTERLY FINANCIAL REPORT [JIM KRAFT] Jim reported that $15,249.18 is the balance in the LEPC account. No expenditures and no revenues were received since the last report, except the in & out funding from a grant for the purchase of seating for the EOC. Question: Where does the LEPC funding come from? Jim reported that funding comes from the Annual LEPC/MSSC Safety Conference, various donations Next quarterly report :March 2010 such as the annual donation from DPC and grants. COMMITTEE EXERCISE DESIGN COMMRTEE: [JEFF ASHWORTH, CHAIR] REPORTS OPERATION COYOTE 2010: Jeff reported that initial planning stages for the Operation Coyote [County of Yellowstone Operating Together in Emergencies] 2010 Exercise are under way. The general scenario will involve a haanat (including regional assets), mass casualty, and mutual aid activation. CHS Refinery is hosting the "event". Next Meeting: January 26, 2010 10:00 a.m. Billings Clinic This will be a full-scale HazMat exercise. The plan is to have the City of Laurel, Laurel Police Department, Laurel Fire/Ambulance, Laurel Public Schools heavily involved in the exercise. Other agencies that are planning to participate are: AMR, American Red Cross, and Billings Fire Department. Basement Meeting Room Two community meetings will be held in Laurel. The first will be March 2 during the day at the Laurel Public School (Actual time & location TBA). The second will be held March 9 after 5:00 p.m. (actual time & location address TBA). The date for the exercise is May 5, 2010. Volunteer to assist with script writing are always welcome. Contact Jeff Ashworth at iashworth@dxpe.com or leave him a message at 406-247-2009. Because of the Holidays, no December Exercise Design Meeting will be held. The next meeting will be January 26 @ 10:00 a.m. Billings Clinic. GRANTS COMMITTEE [DIANNE LEHM, CHAIR] PRE-DISASTER MrrmT*N PLAN is scheduled for review. Dianne reported that they have received a grant to assist with the costs. RFP have gone out and it is expected to be completed by the end of January. LEPC will be asked to be involved in the plan update. DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR FUEL REDUCTION GRANT earmarked $30,000 + $9,000 extra funding. HAZARDS MITIGATION- FUEL REDUCTION GRANT -SUB-DMSIONS: Still pending ASSISTANCE TO FIREFIGHTER GRANT Process is open. Grant Applications must be submitted by individual departments. No word on whether or not any of the rural fire departments submitted grant applications. Jim Kraft reported that the Rural Fire Department Assistance Grant for Communications is still pending. Joe Marcotte reported that the hospitals have received $57,000 year-to-date in grant funding earmarked/or related to mass causality response protocols/prooedures. YELLOWSTONE COUNTY OPERATIONS PLAN: $50,000 received to assist with the completion of the plan. The process will take approximately 18 months. Assistance will be needed to review the plan. In past years a temporary sub-committee was formed to review the plan and report back to the LEPC for the final confirmation of the plan and any changes. COMMITTEE CAERICRIZENS CORPS [PAM SANDERSON] REPORTS Pam reported that CAERICitizens Corps met this past week to discuss and identify goals for the upcoming year. It was decided that they would focus on the 'Ready Yellowstone' campaign and tie all emergency related response activities within the community together under one site. She also reported that they plan to purchase 'Ready Yellowstone' banners that can be displayed at various activities. She also reported that the Girls Scouts have created a preparedness badge. A final note. Pam reported that Shed's term with the Volunteer Center ends in January. Pam thanked her for all her work these past two years. UNIFIED HEALTH COMMAND [DEBBIE HEDRICK] Greg Neill reported that the focus has been H1N1 Vaccines: Another shipment of the vaccine has been received and will be distributed to area residents as outlined in the distribution plan. PRESS RELEASE 10-DEC-2009: RIVERSTONE HEALTH REPORTED: Anyone who wants one will be able to get an H1 N1 influenza vaccine at a community clinic set for Monday afternoon in Billings. County health officials have lifted restrictions on who can be vaccinated. "The supply of vaccine has reached a threshold where we can provide vaccine to the general public," said Barbara Schneeman, spokeswoman for RiverStone Health, the county health agency. A walk-in clinic is set for 1-7 p.m. Monday at the Shrine Auditorium; 1125 Broadwater Ave. Free doses of vaccine will be administered on a first-come, first-serve basis. To avoid confusion, the UHC (Unified Health Command) Sub-Committee name is being changed. As soon a name has been agreed upon, I'll let everyone know. CONFERENCE COMMITTEE [PAUL HOTTER] Sponsors & Conference Paul was not able to attend the meeting. The Conference is scheduled for February 10 & 11, 2010. Volunteers Needed. Contact Paul Hutter rQ Please contact either Paul or Mike if you would like copies or additional of the Conference Brochure. MSSC for more Information. Pard@aehr.orn DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR COMMUNICATIONS SUB-COMMITTEE IPATRICK O'NEILL, Chair] January 14, 2010 Patrick could not attend so there is no update on the Communication Sub Committee. 12:30 p.m., Fire Station #1 BIG SKY 11 CONSORTIUM [JIM KRAFT] Still in the 'build-out' stage. Weather is slowing down the process at this time; however Jim reported that he expects work to begin again in January (weather permitting). He stated that he will keep everyone posted on the progress. TRAINING SUB-COMMITTEE [MIKE GLANCY / PAUL DEXTRAS] Joe reported that Mike Glancy is making great progress and that any future meetings of the Training Sub-Committee are on hiatus until further notice. Any future training opportunities will be emailed to LEPC agencies as the information becomes available. ICS CLASSES: Joe reported that he is still planning to host a full series of ICS classes in February and possibly an ICS 300 class in April. He stated that he expects to have approximately 50 people per session. If you are interested in attending please let him know. If there is space available you are welcome to attend. Joe will get us additional details as soon as they are available. ANNUAL REVIEW & ADOPTION OF BY-LAWS By-Laws were adopted as amended. Changes will be made and the By-Laws will be signed at the January 2010 meeting by the LEPC Officers. NOMINATION & ELECTION OF OFFICERS FOR 2010 The following MOTION was made and approved. Officers for 2010 are: • Chair: Joe Marcotte • Vice-Chair: Rick Musson • Treasurer: Jim Kraft • Secretary: Kathy Gibson FORMAL ADOPTION OF THE 2010 MEETING SCHEDULE The 2010 Meeting Schedule was adopted as amended below: JANUARY 14, 2010 JULY 8, 2010 FEBRUARY 11, 2010 [LEPCIMSSC SAFETY CONFI AUGUST 12, 2010 MARCH 11, 2010 SEPTEMBER 9, 2010 APRIL 8, 2010 OCTOBER 14, 2010 MAY 13, 2010 NOVEMBER 11, 2010 JUNE 10, 2010 DECEMBER 9, 2010 * *ANNUAL BUSINESS MEETING - ELECTION OF OFFICERS DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JoE MARcorrE, CHAIR NEW BUSINESS AGENCY EDUCATION SESSIONS 10 MINUTES YARES [RON GLASS] The Yellowstone Amateur Radio Emergency Service (PARES) consists of licensed amateurs who have voluntarily registered their qualifications and equipment for communications duty in the public service when disaster strikes. A free service to the county and to the citizens. 1. Dispatched exclusively through Yellowstone County DES Office (Jim Kraft) during disasters. 2. Stations already installed at both hospitals and RiverStone Health, National Weather Service and EOC (LISPS & Advanced Care) 3. Able to provide emergency communications throughout the County, State, nationwide or even internationally - even if normal AC power, the intemet, landline telephones and cellular phones are all not working. 4. Currently have 60 active members and 25 very active members on call through Jim Kraft and the Joint City/County 9-1-1 Center. 5. Train & practice every day, sometimes several times per day. 6. Provide free consulting to local businesses & organizations on 'how to be better prepared to communicate during disasters". We want you to be better prepared! You are 'on-your-own' for the first 72 hours of any disaster - either man-made or natural. 1. Telephone System (landlinelhard-wired) 2. Fax machines 3. Cellular Phones - Voice communications - Text message communications 4. Business-band radios 5. Personal-band radios (FRS,GMRS,MURS,CB) 6. Internet communications: email, instant messaging, VOIPISKYPE 7. Voice-mail/answering machinesidisaster website 8. Satellite radios 9. Human couriers Yellowstone Amateur Radio Emergency Services is an ARES program sponsored by the Yellowstone Radio Club. Most of the YARES members are YRC members, but are not required to be. All you need to be a member of YARES is to be interested in emergency communication and come to the meetings. YARES meet at 7:30 PM on the second Monday of the month at the EOC - 2305 8th Ave. North, Billings YARES has assisted in many area emergencies. Forest fires, range fires, flood watches, search and rescue, and other events have been supplied with YARES communication, YARES has a complete station with HF, VHF, and UHF at the Yellowstone County EOC. YARES furnishes health and welfare communication for local area events such as Peaks to Prairie triathlon, Montana Women's Run, Big Sky State Games, Montana Marathon, Rapelje Road Race, and others. k7efa.net website for more information. DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR AGENCY EDUCATION SESSIONS SCHEDULE Date Agency COMPLETED NQUO 198E 2909- I 1-4-A Ul- COMPLETED B98F 20AS YARES January 2010 Yellowstone County DES February 2010 Yellowstone Count Sheriffs Office March 2010 US Postal Service April 2010 US Marshal's Service May 2010 S sco Food Service June 2010 Stillwater Coun Public Health Jul 2010 St. Vincent Healthcare & HELP Fli ht Au ust 2010 RiverStone Health September 2010 National Weather Service October 2010 MSU-Billings Police November 2010 MSSC December 2010 Montana Arm National Guard January 2011 Montana Highway Patrol February 2011 Montana District V - DES March 2011 Lutheran Disaster Response A riI 2011 Lockwood Water & Sewer May 2011 Lockwood Fire Department June 2011 Laurel, City of - Police & Fire/Ambulance Dept Jul 2011 HOPEDogs August 2011 Hansers Automotive September 2011 FBI October 2011 ExxonMobil November 2011 DXP - Safety Master December 2011 DPC January 2012 Count Water District - Billings Heights February 2012 ConocoPhillips March 2012 CHS Refine A riI 2012 Business Watch Montana May 2012 Brennta Pacific June 2012 Billin s Public Schools Jul 2012 Billings Clinic August 2012 Billings City of - Police Dept September 2012 Billings Ci of - Public Works October 2012 Billings Ci of - Fire Dept November 2012 Billings City of - Ai rt Fire Dept December 2012 Big Sky EDA January 2013 Baptist Disaster Relief Februa 2013 American Red Cross March 2013 American Medical Response riI 2013 Advanced Care Hos otal of MT There being no other business the meeting was adjourned @ 2:45 p.m. Reminder: The next meetin will be January 14, 2010.001:30 p.m., Basement - Fire Station #1, 2300 9th Avenue North DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 STw AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR ATTENDANCE RECORD - DECEMBER 10, 2009 MEETING Present Name Company Federally Funded Yes I No Miles Travelled TOTAL ATTENDANCE Sommerville, Richard Advanced Care Hospital of MT Syvertson, Suzanne Advanced Care Hos 'tal of MT Lambert, Loma Advanced Care Hospital of MT X Gilbert, Steve Alternatives, Inc. No 2 X ' Gurchiek, L nd American Medical Res nse No 5 X Westmoreland, Melody American Medical Response No 5 X LaFu e, Stephen American Red Cross No 2 X Washburn, Jill American Red Cross No 1 Edlin, Jim Baptist Disaster Relief X Lehm, Dianne Big Sky EDA - Project Impact No 1 Nordlund, Patt Bi Sky EDA No Ban, Dan Billings, City of - Ai rt Fire * Glancy, Mike Billings, City of - Airport Fire No Gates, Mike Billings, City of -Airport Fire Dextras, Paul Billings, City of - Fire X Gibson, Kathy Billings, City of - Fire No 1 Larson, Terry Billings, City of - Fire No 1 Odermann, Frank Billings, City of - Fire R ele, Ed Billings, City of - Fire Ye er, JoL nn Billings, City of - HRD Bedford, John Billings, City of - Police 5 ' Kdzek, Boris Billings, City of - Public Works X ' Workman, Gary Billings, City Public Works - Water No 3 X ' Marcotte, Joe Billings Clinic 1 X Aders, Kathy Billings Public Schools Turn uist, Bob Brennta Pacific, Inc. No 35 Cox, Meridith BusinessWatch Montana No Kimble, Brad CHS Refine - Laurel No 20 Lowe, Russ CHS Refine - Laurel X Jurovich, George ConocoPhilli s 1 * Taylor, Susan ConocoPhilli s No 1 Harmon, Jeff Conoco Pipeline Sche le, Barbara Cooper Creative Ads Nieskens, Duke Count Water District of BI s Heights No 3 Barone, Christopher Dept of Homeland Security X Rosh, Ron DPC No X Ashworth, Jeff DXP - Safety Master No 1 ' Drain, Kell ExxonMobil No 3 Facer, Bill FBI Cunningham, Jim Hansers Automotive DeWitt, Susan HOPEDogs Findley, Lyn HOPE [An" Assisted Crisis Responses Dos No 4 Vaught, Tana HOPEDogs No 6 DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR ATTENDANCE RECORD - DECEMBER 10, 2009 MEETING Name Company Federally Funded Yes I No Miles Travelled TOTAL ATTENDANCE Moore, Doug Indian Health Service Reiter, Tim Laurel City of No 18 -Yeager, Derrick Laurel Fire Dept X Musson, Rick Laurel Police Dept No 18 X Lough, Ma ie Lockwood Fire Council No 5 Hutton, Allan Lockwood Fire Dept Rash, William Lockwood Fire Dept No 7 Woods, Wood Lockwood Water & Sewer Reed, Ton Lockwood Water & Sewer X Haaland, Cliff Lutheran Disaster Response No Tone , Dan MT Dept of Labor/Safe Bureau X Hanson, Charlie MT Dist. V DES Rep. Yes X Baum, Craig Montana Highway Patrol No Bunch, Paul Montana Arm National Guard 5 Jones, Thomas Montana Arm National Guard Huffer Paul MSSC No Smith, Michael MSSG Davis, Adam MSU-Billings -Police Forshee, Scott MSU-Billings -Police Fachini, Susan MSU-Billings-Police X Frieders, Thomas National Weather Service Thomas, Samuel One Eighty Communications Harris, Hillary Riverstone Health No Hedrick, Debbie Riverstone Health Juarez, Joshua Riverstone Health No X Neill, Greg Riverstone Health Yes 1 X Rapkoch, Arianne Riverstone Health Yes 1 Schneeman, Barbara Riverstone Health Taylor, Tamalee Riverstone Health X Allen, Richard Salvation Arm No 1 X Bruckner, Ramona Salvation Arm No 2 X Snyder, Jack Salvation Arm No 1 Jackson, Kevin Ma' Salvation Arm No 2 Coble, T.C. St. Vincent HELP Flight 1 Dugan, Bill St. Vincent Healthcare 1 O'Neil, Patrick St. Vincent Healthcare 1 X Grim, Jill Stillwater Coun Public Health Yes 100 Kelly, Chuck S sco Food Service 4 Shipley, Terry Transportation Security Adm Ostermiller, Rod US Marshal's Service Wessel, Carol US Marshal's Service Yes 2 Weinreis, Shane US Water Rescue Dive Team No Haight Rae Ann United States Postal Service Yes 1 X Centifanto, Sheri United Way -VISTA No 2 DECEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8THAVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR ATTENDANCE RECORD -- DECEMBER 10, 2009 MEETING Name Company Federally Funded Yes I No Miles Travelled Attendance Total X Sanderson, Pam United Way Volunteer Center No 2 Washburn, Jill United Way I Red Cross West, Debbie United Way Viviano, John VA Vet Center - Mobil Vet Center Yes Ca zi, H. Starr Volunteer - EOC Heindcht, Oscar X Bikle, Chuck & Laura YARES, Radio Club No 6 Gansel, Todd YARES, District Emergency Coord X Glass, Ron YARES, Radio Club No 6 Stanton, Paul YBGR - Concerned Citizen No 1 x* Kraft, Jim Yellowstone County DES Yes 1 Luppen, Janelle Yellowstone Count GIS Mann, Shell! Yellowstone Lodging Assoc - Boothill Inn * O'Donnell, Kent Yellowstone Co - Sheriff Paris, Daniel Yellowstone Co - Sheriff SSG Chris Schuff 83rd Civil Support Team Sandbu , Tom 83rd Civil Support Team Verrill, Todd 83rd Civil Support Team TOTAL ATTENDANCE 30 DECEMBER 10, 2009 MINUTES 10 LOCAL EMERGENCY PLANNING COMMITTEE 2305 $T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR 2010 -15THANNUAL LEPCIMSSC SAFETY CONFERENCE - POTENTIAL TRACKS/TOPICS OCCUPATIONAL HEALTH & SAFETY CONSTRUCTION TRANSPORTATION MEDICALJHEALTHCARE *"HUMAN RESOURCES EMERGENCY MANAGEMENT • Work Place Violence • Drug & Alcohol • InfectiouslContagious • Generations - Aging Workforce • PPE • NFPA 7D-E • DOT Compliance Disease concerns • Emergency Response & • When OSHA comes calling • Defensive Driving • Pandemic • The Boomers are Coming Recovery; operations planning • Developing Safely Programs • Prescription Drug Abuse • Recruiting Gen X & Y • Terrorism • Safety & the Economy • Workplace stress • Generational Communication • Dealing with Media • OHS Best Practices Forum • Healthcare Compliance • Team Building Wth Codes & Standards • Safety & Insurance Issues: Legal • Healthcare Emergency Update Management Response • SeMng Safety to Senior Management • Front Line Supervisors Role in Safety • Safety Audit Process • Measuring Safe Performance DECEMBER 10, 2009 MINUTES 11