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Home My WebLink AboutPublic Works Committee Minutes 11.20.2023Wlau i .1 1 t The Public Works Committee meeting was called to order at 6:00pm on Monday, November 20, 2023, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, John Gotschall Others Present: Matt Wheeler- Public Works Director Public Input: None General Items 1. Approval of Minutes from October 16, 2023. Jodi Mackay made a motion to approve the minutes of October 16, 2023. Motion was seconded by Iry Wilke. Motion carried 4-0 to approve the minutes. New Business 2. Emergency Call Out Report- Report attached i. Quiet month until this passed weekend. There was a sewer line backup on Cottonwood. 3. KLJ Report- Report attached i. 5`h to 7th Sewer Line Replacement - o Will be moving forward this spring. This is to replace a collapsing sewer line. ii. Splash Park - o Play Space has had contractor issues. Will have install completed by 4/28/24 iii. S 4"' St Reconstruction - o Warranty in place for a year. Will come out and re -seed the park and the boulevards, if needed, this spring o City will see about putting in flags on the new stop signs to help alert with the new traffic pattern iv. Planning Services o The school district is planning on building a new school in Logan Field. Working with the city planning on annexation and services V. Water Tank Funding o The City would like to hire KLJ for grant writing services to go after some grants for this project Old Business: Other Items Announcements Next Meeting will be Monday, December 18, 2023, at 6:00pm in Council Chambers Meeting adjourned at 6:32pm City of Laurel Project Status Update /November 151f; 2023 Sth to 7th Selmer Line Replacement (KLJ #.304-012.31) Reason for Proiect: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 15t Street and Main Street in Laurel, Montana. The existing sewer line experienced several collapses last year. Proiect Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and will include the update of 3 manholes and associated surface replacement. Current Status: • Work Order Signed by City in September 2023 • Survey scheduled for week of October 16th, 2023 • Base Drawing created and Working on preliminary design Splash Park Installation (KLJ #2204-01898) Reason for Proiect: To Replace the existing pool with a splash pad recreation area. Proiect Scope: To Construct a splash Pad at the site of the existing City pool. Current Status: • Work Order Signed by City in January 2023 • DPHHS Approved Permit on 5/25/23 • Preconstruction Meeting held on 9/15/2023 • Construction to start on Monday 918/2023 • Change order sent to Contractor on 10/30/2023 • Ultimate completion date of April 28th- 2024 • Change Order is in Contractor's hands 2022 Pavement Maintenance Project (4th Street Reconstruction) (KLJ #2104-00862) Reason for Proiect: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Page 1 of 3 ENGINEERING, REIMAGINED of rurel Project Statusrrt' E November 2023 Project Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: • Contractor began work on March 27th, 2023 • Water and Storm System in S. 4th Street to be complete week of 6/16/23 • Change Order #1, South 5th Street Waterline complete • WCD No. 3 to resurface S. 51h Street, Woodland Ave., and Maple Ave. executed Aug. 91h, 2023 • Studer to Pave S. 5th Street from 8th Ave. to Forrest Ave. on Wednesday, 8/23/23 • S. 4th Street Paving is schedule for week of Sept. 181h — 22"d • Contract Sub. Completion reached Date is 10/11/23 • Final Completion date was 11/16/23 Laurel Planning Services (KLI #1804-00554) Reason for Project: KU has been retained to provide City of Laurel planning services as needed. Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. o Draft regulations sent to City April 11th, 2023 o Zoning Map approved by Commission on August 161h, 2023 o Public Hearing to occur on December.201h, 2023 Downtown Parking Study. — On hold per City Instructions City -County Grown Policy Update was requested at the August 16th meeting o Weekly meetings occurring in October. o KU updating maps as requested by City Planner o Public Hearing to occur on December 20th, 2023 Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY24 Proiects 1. Water Tank Funding Project Page 2 of 3 ENGINEERING, REIMAGINED City of Laurel Project Status Update s November 15th 2023 rt'' 2. 711 Street reconstruction 3. Riverfront Park walking trail 4. Reconstruction of 1211 Street between Valley Drive and 1St Ave. Task Order sent to City. a. Quote to perform the surfacing provided by Hard Drives Construction on Oct. 911 2023. Page 3 of 3 ENGINEERING, REIMAGINED lEmergency Overtime Callouti li 12131/23 Maintenance Shop -628-4773 City Dispatch 628-8737 Lnn Llll OLCMU11 040-1 ! f J vnlage L1iE 0tauon nZzs-ay-irs uiai a aver tone to acKnowiea Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866 Response Code I NO= In 1st Column Not accepting Overtime / NA = Not Availabb Emplovee I Telephone 1 612 Water Treatment Plant 628-4410 Response Code I NO= In 1st Column Nest alarm IFAS = KIM Avaiinhia / V = P=cnnn Employee Telephone 1Employee Name im Sam Waggoner Joe Waggoner TJ Worbel Daniel Waggoner 1:11", 2 CABLE TV down Tim Johnson 698-6254 Matt Wheeler Cell# 208-1885 One Call Locate -1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 Kevin Budge Advanced Pump 586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTF RIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 / MDT 252-4138 Pace Construction 252-5559 (sewer backups) EL joel Barnhardt Kevin Hoffman s - - r�jlfntzj Lnn Llll OLCMU11 040-1 ! f J vnlage L1iE 0tauon nZzs-ay-irs uiai a aver tone to acKnowiea Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866 Response Code I NO= In 1st Column Not accepting Overtime / NA = Not Availabb Emplovee I Telephone 1 612 Water Treatment Plant 628-4410 Response Code I NO= In 1st Column Nest alarm IFAS = KIM Avaiinhia / V = P=cnnn Employee Telephone HP Nuernberger Dylan Leaser Josh Sawyer Sam Waggoner Joe Waggoner TJ Worbel Daniel Waggoner CABLE TV down Tim Johnson 698-6254 Matt Wheeler Cell# 208-1885 One Call Locate -1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 860-7890 Advanced Pump 586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTF RIC 860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 / MDT 252-4138 Pace Construction 252-5559 (sewer backups) JMDT Supervisor Tom 655-7903/Kyle 446-2622 I SanitarySystemOverflows call DEQ withing 24 hours at406-444-3080 Call Out - Date and Incident Location 919 H2O SHUTOFF 11TH AVE ' l 9/18 ELM LIFT PUMP FAIL 9/23 ELM LIFT ALARM 10/15 ELM LIFT ALARM 10/16 H2O SHUTOFF MISTAKE 11/16 H2O TURN ON 11/18 SEWER BACKUP 610 COTTONWOOD