HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.15.2009MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 15, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Kate Hart Doug Poehls
Mark Mace Chuck Dickerson
OTHERS PRESENT: Mary Embleton Bill Sheridan
Chairwoman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:30
p.m. There was no public in attendance.
The minutes of the December 1, 2009 meeting were presented and approved via motion by Doug,
seconded by Mark, and passed unanimously.
November Journal Vouchers #920-924 and Utility Billing adjustments for November 2009 were
reviewed. Mary reported the November JV's and UB adjustments are typical for the month and
were reviewed and signed by Bill. Motion by Mark, seconded by Doug, to approve the journal
vouchers and UB adjustments. Motion passed unanimously.
The November 2009 Financial Statements were reviewed and discussed. Expenditures are on track
with 42% of the year' expired. The General Fund is $565,000 into reserves. Mary reviewed the
negative cash balances and explained the reasons for them. The mill levied and special assessment
funds will be replenished in December with tax collection revenue. She will meet with James to work
on submitting reimbursements for the grant funds and transfer matches in December. Motion by
Doug, seconded by Mark, to recommend approval of the November Financial Statements to the
council. Motion passed unanimously.
There was one purchase requisition presented, which was approved via motion by Chuck, seconded
by Mark:
SOLID WASTE FUND:
Repair G-9 garbage truck transmission (collection) $8,551.48
The committee reviewed the Camp/OT reports for PPE 11/29/09, which included the Thanksgiving
Holiday. They also discussed the water leaks and the sink hole.
The Payroll Register for PPE 11/29/09 totaling $189,519.61 was reviewed by the committee. This
payroll included the comp time pay-out for union employees. Motion by Doug, seconded by Chuck,
to recommend council approval of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Water line insurance fund - Mary reported no progress on this issue, and that she will follow up with
Kurt regarding curb box repairs during the water line replacement project.
Year-end preparations - Mary told the committee that she has completed the year-end journal entries.
Norm Klein will call her tomorrow to discuss further assistance with year-end closing. The Annual
Financial Report is due the end of December, and the audit is scheduled for the week of February 8`h.
Mayor's Comments:
TIFD update - No report.
Budget/Finance Committee
December 15, 2009
Intake lids - cost recovery? No meeting has taken place with HKM.
Chief Administrative Officer Comments:
Impact Fees Feasibility Study - the next step - Bill reported that he is still working on this issue.
West Main Sidewalk SID & overlay - Bill reported that he tried to call Stefan Streeter of MDOT
today, but he was in Helena. Bill also asked MDOT about the status of the stoplight and corner work.
He will get more information tomorrow when Stefan calls back.
Wastewater Plant Upgrade project - The water line installation from the water plant to the sewer
plant has begun, but there has not been much progress due to the cold weather.
Other. - None.
The next regular Budget/Finance meeting will be Tuesday, January So' at 5:30 p.m.
For next agenda: Same.
The meeting adjourned at 5:48 p.m.
Respectfully Submitted,
Mary K mbleton
City Clerk/Treasurer
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