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Home My WebLink AboutLEPC 11/12/2009 MinutesLOCAL. EMERGENCY PLANNING COMMITTEE 2305 8T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR DECEMBER 10, 2009 AGENDA AGENDA December 10, 2009 FIRE STATION #1 1:30 P.M. [PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE] INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT - - [Jim Kraft] Reports will be presented quarterly in the months of March, June, September, and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT [Jeff Ashworth] 2) GRANTS SUBCOMMITTEE [Diane Lehm] 3) CAERI CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) UNIFIED HEALTH COMMAND & MEDICAL RESERVE CORPS [Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE [Paul Hutter] 6) COMMUNICATIONS SUBCOMMITTEE [Patrick O'Neill] 1. Big Sky 11 Consortium [Jim Kraft] 7) TRAINING SUBCOMMITTEE [Mike Glancy, Paul Dextras] • Training Sub-Committee reports suspended until further notice. Any up-coming training opportunities will be emailed to LEPC members as we hear about them. OLD BUSINESS 1. NEW BUSINESS 1. ANNUAL REVIEW & ADOPTION OF BY-LAWS 2. NOMINATION & ELECTION OF OFFICERS FOR 2010 • Chair: Joe Marcotte • Vice-Chair: Rick Musson • Treasurer: Jim Kraft • Secretary: Kathy Gibson AGENDA CONTINUED ON NEXT PAGE NOVEMBER 12, 2009 MINUTES 1 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR DECEMBER 10, 2009 AGENDA NEW BUSINESS [coNT 1 3. PARES - AGENCY EDUCATIONAL SESSION 110-MINUTES] 4. FORMAL ADOPTION OF THE 2010 MEETING SCHEDULE OTHER BUSINESS MEETING DATES FOR 2009 [211° THURSDAY OF EACH MONTH @ 1:30 P.M. -UNLESS OTHERWISE NOTED] ? ?? d?-2808 I?,-o1,wm FEBRUARY 12,2009 [LEPUM-1252-C &-.A-;:M CONFERENCE] Aa• GUGT-1 3-,-M MARGunmrsv 12, SEPT-E BEE 102000 APRIL 9. 2808 GGTGBER 8,2008 MAY 8AI3 NOVEMBER 12, 2009 ddNE 1^1-2808 DECEMBER 10, 2009 ANNUAL BUSINESS MEETING -ELECTION OF OFFICERS MEETING DATES FOR 2010 [21° THURSDAY OF EACH MONTH @ 1:30 P.M. - UNLESS OTHERWISE NOTED] JANUARY 14, 2010 JULY 8, 2010 FEBRUARY 11, 2010 EPCIMSSC SAFETY CONFERENCE AUGUST 12, 2010 MARCH 11, 2010 SEPTEMBER 9, 2010 APRIL 8, 2010 OCTOBER 14, 2010 MAY 13, 2010 NOVEMBER 11, 2010 F JUNE 10, 2010 DECEMBER 19, 2010 * ANNUAL BUSINESS MEETING - ELECTION OF OFFICERS NOVEMBER 12, 2009 MINUTES 2 LOCAL EMERGENCY PLANNING COMMITTEE 2305 $T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES MINUTES NOVEMBER 12, 2009 The meeting was called to order @ 1:30 p.m. INTRODUCTION S AGENDA ITEMS DISCUSSION ACTION STEPS / FUTURE EVENTS MINUTES Minutes from the previous meeting approved as distributed. [Workman/Bikle] FINANCIAL QUARTERLY FINANCIAL REPORT [JIM KRAFT] Next report due REPORT December 2009 COMMITTEE EXERCISE DESIGN COYMrTTEE: [JEFF ASHWORTH, CHAIR] REPORTS OPERATION COYOTE 2010: Jeff reported that initial planning stages for the Operation Coyote [County of Next Meeting: Yellowstone Operating Together in Emergencies] 2010 Exercise are under way. The general scenario will November 24, 2009 involve a hazmat (including regional assets), mass casualty, and mutual aid activation, CHS Refinery is Laurel Fire Station hosting the "event". This will be a full-scale HazMat exercise. The plan is to have the City of Laurel, Laurel Fire/Ambulance, Laurel Public Schools heavily involved in the exercise. The date for the exercise is May 5, 2010. GRANTS ComyrrTEE [DIANNE LEHM, CHAIR] PRE-DISASTER MrrIGAT10N PLAN is scheduled for review. Dianne reported that they have received a grant to assist with the costs. RFP going out within the next two weeks. LEPC will be asked to be involved in the plan update. FUEL REDUCTION GRANT earmarked $30,000 + $9,000 extra funding. HAZARDS MITIGATION - FUEL REDUCTION GRANT - SUB-DIVISIONS ASSISTANCE TO FIREFIGHTER GRANT Process is open. Grant Applications must be submitted by individual departments. Jim Kraft reported that the Rural Fire Department Assistance Grant for Communications is still pending. Jae Marcotte reported that the hospitals have received $60,000 in grant funding. STImuLus FUNDS? Application deadline for grant funding for the construction of new fire stations has passed NOVEMBER 12, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES YELLOWSTONE COUNTY OPERATIONS PLAN: $50,000 received to assist with the completion of the plan. The process will take approximately 18 months, Assistance will be needed to review the plan. In past years a temporary sub-committee was formed to review the plan and report back to the LEPC for the final confirmation of the plan and any changes. COMMITTEE CAER/CITIZENS CORPS [PAM SANDERSON] Next meeting: REPORTS NATIONAL VOAD-JVOLUNTEER ORGANIZATIONS ACTIVE IN DISASTER). The lunch meeting for VOADs Was a December 8th @ success. Approximately 20 people from 14 organizations attended. 1:30 p.m., Community Work on the project to identify volunteers and create a resource list continues. Room @ United Way UNIFIED HEALTH COMMAND [DEBBIE HEDRICK] Greg Neill reported that UHC has not met for several months. Their focus has been H1N1 Vaccines: Another shipment of the vaccine has been received and will be distributed to area residents as outlined in the distribution plan. CONFERENCE COMMITTEE [PAUL NUTTER] Sponsors & Paul was not able to attend the meeting. Mike Smith distributed copies of the upcoming Safety Conference Conference Brochure. The Conference is scheduled for February 10 & 11, 2010. Vol Contaontaera Needed. C ct Paul Nutter @ MSSC for more Please contact either Paul or Mike if you would like copies or additional of the Conference Brochure. information. Paul aehr.o COMMUNICATIONS SUB-COMMrTTEE PATRICK O'NEILL, Chair] December 10 @ The Committee met on 11-12-09 @ 12:30 p.m. Discussion topics included InterOps Montana plans. 12:30 p.m. Development of protocols for communication use, rather than plan out hardware/equipment. Fire Station #1 BIG SKY 11 CONSORTIUM [JIM KRAFT] Still in the 'build-out' stage. Will keep everyone posted on the progress. TRAINING SUB-COMMITTEE [MIKE GLANCY / PAUL DEXTRAS] Joe reported that Mike Glancy is seriously ill however he is making great progress and that any future meeting of the Training Sub-Committee has been suspended. Any future training opportunities will be emailed to LEPC agencies as the information becomes available. ICS400 CLASS: Joe reported that he is planning to host an ICS 400 class but doesn't know when. If you are interested in attending please let him know. If there is space available you are welcome to attend. CDP COURSE: Train-The-Trainer course being offered in 4-5 areas of the country. TEXAS A&M COURSES are available and can be scheduled usually at anytime provided the minimum number of participants is reached. NEW BUSINESS AGENCY EDUCATION SESSIONS (10 MINUTES) UNITED WAY - EMERGENCY RESPONSE/EDUCATIONAL SUMMARY [PAM SANDERSON & SHERI CENTIFANTO] United Way is the first Agency to present a 10 minute summary of their role in an emergency response. United Way's role in a disaster is not as a 18t responder. Instead, their role as they have defined it is to provide assistance to responders by providing skilled volunteers where needed and/or volunteers with resources or access to resources that are needed. NOVEMBER 12, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES A typical disaster response by United Way may include establishing a "Volunteer Center" with a dear plan to address 'spontaneous volunteers, affiliated volunteers and volunteers that are trained and organized working together. To meet that goal they spend their energy in identifying and building on community strengths and assets, help individuals and groups with specific community interests find ways to contribute their time and talents, support direct-service programs and community-change efforts, and advocate public policy changes. All of this is done in collaboration with diverse partners. Depending on the issue and how the community chooses to address it, United Ways work with schools, government agencies, businesses, organized labor, financial institutions, community development corporations, voluntary and neighborhood associations, the religious community, and others. In the recent volunteer drive Pam reported that they have completed 36 orientations and 8 are pending. Jim Kraft asked about the issues related to credentialing/licensing? Pam reported that they set up space to work with organizations to identify the skills desired by the organization, but that they don't do the actual screening, AGENCY REPORTS YARES HAM radio licensing workshop this Friday, 6:00 p.m., Rimrock Christen High School. The class is free; however the testing fee is $15.00. LAUREL Nothing new to report EDA Nothing BRENNTAG Nothing CONOCO Conoco has completed training of their people in NIMS 100, 200,700, 800.* Susan will get a list of employees who have completed NIMS training to Jim Kraft as soon as possible. STILLWATER HEALTH RED CROSS The Red Cross plans to be very active in the upcoming COYOTE exercise. SCHOOL DIST#2 H1N1 within the school system taking its toll. Notices have been sent out to parents about the death of the student due to H1N1 complications with heavy emphasis on flu prevention. BILLINGS CLINIC Reports that the majority of H1N1 cases at the Billings Clinic are very mild, however the severe cases they've seen are very severe. Also the impact on Clinic staff has been doubly great. In the first wave, staff members were absent caring for family members who had become ill. During the second wave, the staff members themselves are ill. RIVERSTONE Watch the news for the latest information on vaccine clinics HEALTH AMR nothing new to report AIRPORT FIRE nothing new to report WATER DEPT nothing new to report AGENCY It was decided that at the end of each LEPC meeting a different LEPC Agency would do a brief (10 I'll keep this EDUCATION minute) educational summary of their role in an emergency response. The role they will / can play in an portion on the SESSIONS n0 emergency response or event situation; their response capabilities and resources available to them. Minutes as a 11mure United Way volunteered to make the presentation in November, YARES will be on the December reminder for Agenda. Below is the tentative list of when your Agency is scheduled to make your 10 minute 'who's next' presentation. If I've missed anyone, lease let me know. NOVEMBER 12, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES Date Agency COMPLETED nAAD December 2009 YARES January 2010 Yellowstone Count DES February 2010 Yellowstone Count Sheriffs Office March 2010 US Postal Service April 2010 US Marshal's Service May 2010 S sco Food Service June 2010 Stillwater County Public Health Jul 2010 St. Vincent Healthcare & HELP Flight August 2010 RiverStone Health September 2010 National Weather Service October 2010 MSU-Billings Police November 2010 MSSC December 2010 Montana Arm National Guard January 2011 Montana Hi hwa Patrol February 2011 Montana District V - DES March 2011 Lutheran Disaster Response April 2011 Lockwood Water & Sewer May 2011 Lockwood Fire Department June 2011 Laurel, City of - Police & Fire/Ambulance Dept Jul 2011 HOPE Dogs Au ust 2011 Hansers Automotive September 2011 FBI October 2011 ExxonMobil November 2011 DXP - Safe Master December 2011 DPC January 2012 Count Water District - Billings Heights February 2012 ConocoPhilli s March 2012 CHS Refine A riI 2012 Business Watch Montana May 2012 Brennta Pacific June 2012 Billings Public Schools Jul 2012 Billings Clinic August 2012 Billings City of - Police Dept September 2012 Billings City of - Public Works October 2012 Billings City of - Fire Dept November 2012 Billin s City of - Airport Fire Dept December 2012 Big Sky EDA January 2013 Baptist Disaster Relief February 2013 American Red Cross March 2013 American Medical Response _April 2013 Advanced Care Hospital of MT May 2013 June 2013 There being no other business the meeting was adjourned @ 2:45 p.m. The next meeting will be December 10. 2009 0 1:30 p.m. NOVEMBER 12, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES ATTENDANCE RECORD - NOVEMBER 12 2009 MEETING Present Name Company Federally Funded Yes I No Miles Travelled TOTAL ATTENDANCE Sommerville, Richard Advanced Care Hos 'tal of MT Syvertson, Suzanne Advanced Care Hos otal of MT Lambert, Loma Advanced Care Hospital of MT * Gurchiek, L nd American Medical Response X Westmoreland, Melody American Medical Response No 5 X LaFu e, Stephen American Red Cross Washburn, Jill American Red Cross No 1 Edlin, Jim Baptist Disaster Relief X Lehm, Dianne Big Sky EDA - Project Impact No Nordlund, Patt Bi Sky EDA No Ban, Dan Billings, City of - Airport Fire * Glancy, Mike Billings, City of - Ai Tort Fire No X Gates, Mike Billings, Cit of - Airport Fire Dextras, Paul Billings, Ci of - Fire X Gibson, Kathy Billings, City of - Fire No 1 Larson, Te Billings, Ci of - Fire No 1 Odermann, Frank Billings, City of - Fire R ele, Ed Billings, City of - Fire Ye er, JoL nn Billings, City of - HRD Bedford, John Billings, City of - Police 5 * Krizek, Boris Billings, City of - Public Works X * Workman, Gary Billings, City Public Works - Water No 3 X Marcotte, Joe Billings Clinic 1 X Aders, Kathy Billings Public Schools X Tum uist, Bob Brennta Pack, Inc. No 35 Cox, Meridith BusinessWatch Montana No X Kimble, Brad CHS Refine - Laurel No 20 Lowe, Russ CHS Refine - Laurel X * Taylor, Susan ConocoPhilli s No 1 Harmon, Jeff Conoco Pipeline Sche le, Barbara Cooper Creative Ads X Nieskens, Duke County Water District of BI s Heights No 3 Barone, Christopher Dept of Homeland Security X * Rosh, Ron DPC X Ashworth, Jeff DXP - Safe Master No 1 * Drain, Kell ExxonMobil No 3 Facer, Bill FBI Cunnin ham, Jim Hansers Automotive DeWitt, Susan HOPEDogs X Findley, Lyn HOPE [Animal Assisted Crisis Response) Dogs No 4 X Vaught, Tana HOPEDogs No 6 NOVEMBER 12, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 87H AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES ATTENDANCE RECORD - NOVEMBER 12 2009 MEETING Name Company Federally Funded Yes / No Miles Travelled TOTAL ATTENDANCE Moore, Doug Indian Health Service Reiter, Tim Laurel City of No 18 Yeager, Derrick Laurel Fire Dept X Musson, Rick Laurel Police Dept X Lough, Maggie Lockwood Fire Council No 5 Hutton, Allan Lockwood Fire Dept Rash, William Lockwood Fire Dept No 7 Woods, Wood Lockwood Water & Sewer Reed, Ton Lockwood Water & Sewer X* Haaland, Cliff Lutheran Disaster Response No Tone , Dan MT Dept of Labor/Safe Bureau ' Hanson, Charlie MT Dist. V DES Rep. ' Baum, Craig Montana Highway Patrol No Bunch, Paul Montana Arm National Guard 5 Jones, Thomas Montana Arm National Guard Huffer, Paul MSSC No X Smith, Michael MSSC Davis, Adam MSU-Billings -Police Forshee, Scott MSU-Billings -Police Fachini, Susan MSU-Billings-Police X Frieders, Thomas National Weather Service Thomas, Samuel One Eighty Communications Hams, Hillary Riverstone Health No Hedrick Debbie Riverstone Health Juarez, Joshua Riverstone Health No X Neill, Greg Riverstone Health Yes 1 X Rapkoch, Adanne Riverstone Health 1 Schneeman, Barbara Riverstone Health Taylor, Tamalee Riverstone Health X Bruckner, Ramona Salvation Arm No 2 X Jackson, Kevin Ma Salvation Arm No 2 X Coble, T.C. St. Vincent HELP Flight 1 X Dugan, Bill St. Vincent Healthcare 1 O'Neil, Patrick St. Vincent Healthcare 1 X Grim, Jill Stillwater Count Public Health Yes 100 Kelly, Chuck Sysco Food Service 4 Shipley, Te Transportation Securi Adm Ostermiller, Rod US Marshal's Service X Wessel, Carol US Marshal's Service Yes 2 Weinreis, Shane US Water Rescue Dive Team No X Haight, Rae Ann United States Postal Service Yes 1 X Centifanto, Sheri United Way - VISTA No 2 X Sanderson, Pam United Way Volunteer Center No 1 Washburn, Jill United Way / Red Cross West, Debbie United Way NOVEMBER 12, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES ATTENDANCE RECORD - NOVEMBER 12 2009 MEETING Name Company Federally Funded Yes / No Miles Travelled Attendance Total Viviano, John VA Vet Center - Mobil Vet Center Yes Carpozi, H. Starr Volunteer - EOC Heindcht, Oscar X Bikle, Chuck & Laura YARES, Radio Club No 6 Gansel, Todd YARES, District Emergency Coord X Glass, Ron YARES, Radio Club No 6 X Stanton, Paul YBGR -- Concerned Citizen No 1 x* Kraft, Jim Yellowstone County DES Yes 1 Lu n, Janelle Yellowstone Count GIS Mann, Shelli Yellowstone Lodging Assoc - Boothill Inn * O'Donnell, Kent Yellowstone Co - Sheriff Paris, Daniel Yellowstone Co - Sheriff SSG Chris Schuff 83rd Civil Support Team Sandbur , Tom 83rd Civil Support Team Verrill, Todd 83rd Civil Support Team TOTAL ATTENDANCE 36 NOVEMBER 12, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMI' TEE 23058TH AVENUE NORTH -BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES 2010 - IP ANNUAL LEPCIMSSC SAFETY CONFERENCE - POTENTIAL TRACKSITOPiCS OCCUPATIONAL HEALTH S SAFETY CONSTRUCTION TRANSPORTATION MEDICAtIHEALTHCARE **HUMAN RESOURCES EMERGENCY MANAGEMENT • Work Place Violence • Drug & Aloahol • InfectiouslContagious • Generations - Aging Workforce • PPE • NFPA 7G-E • DOT Compliance Disease concerns • Emergency Response & • When OSHA comes calling • Defensive Driving . • Pandemic • The Boomers are Coming Recovery; operations planning • Developing Safety Programs • Prescription Drug Abuse • Recruiting Gen K & Y • Terrorism • Safety & the Economy • Workplace stress • Generational Communication • pealing with Media • OHS Best Practices Forum • Healthcare Compliance • Team Building with Codes & Standards • Safety & Insurance Issues: Legal • Healthcare Emergency Update Management Response • Selling Safety to Senior Management • Front Line Supervisors Role in Safety • Safety Audit Process • Measuring Safe Performance NOVEMBER 12, 2009 MINUTES 10