HomeMy WebLinkAboutDepartment Head Meetings Minutes 12.01.2009MINUTES
DEPARTMENT HEAD MEETING
DECEMBER 1, 2009 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Bill Sheridan Mary Embleton Rick Musson
Sam Painter Kurt Markegard Derek Yeager (3:10 p.m.)
Nancy Schmidt James Caniglia
Council Agenda - December 1. 2009
Public Hearing:
• Ordinance No. 009-11: Ordinance amending Section 2.68.100 of the Laurel Municipal Code,
amending the procedure to modify the City Judge's salary. (First reading -11/17/2009)
Scheduled Matters:
• Confirmation of Appointments:
o BSEDA Nominating Committee: Chuck Rodgers to a term ending December 7, 2010
• Beartooth RC&D Annual Report and Memorandum of Understanding (Carla Lawrence)
• Resolution No. R09-129: A resolution authorizing the Mayor to sign an Engagement Letter with
Dorsey & Whitney, LLP as bond counsel for the issuance of Sewer System Revenue Bonds for
participation in the State of Montana's Water Pollution Control State Revolving Loan Program
• Resolution No. R09-130: Resolution relating to $1,596,000 Sewer System Revenue Bonds
(DNRC Water Pollution Control State Revolving Loan Program), consisting of $390,700
Subordinate Lien Taxable Series 2009A Bond, $359,300 Series 2009B Bond, and $846,000
Series 2009C Bond; authorizing the issuance and fixing the terms and conditions thereof.
• Resolution No. R09-131: A resolution of the City Council authorizing the Mayor to sign a
Lease Agreement with the Laurel Jaycees for city property located on a portion of Riverside
Park.
• Resolution No. R09-132: A resolution approving Amendment Number One (1) to Task Order
12 to provide a final payment for water and wastewater rate studies performed by Morrison-
Maierle, inc.
• Resolution No. R09-133: A resolution of intent to increase the City of Laurel's water rates and
charges to become effective on January 10, 2010, and setting a date and time for a public
hearing.
• Resolution No. R09-134: A resolution of the City Council consenting to the Mayor's absence
for medical reasons pursuant to Article II Section 3.08 of the City's Charter.
Draft Council Workshop Amanda - December 8.2009
General items
Fire / Ambulance:
• Resolution - Agreement with AMR for Advanced Life Support Services
Public Works Department:
• Resolution - Amending the Rules & Regulations for Utility Services - Bulk Water Resale
Department Head Meeting Minutes of December 1, 2009
Chief Administrative Officer:
• Resolution - Contract for roof replacement at the Laurel Library
Executive Review:
• Appointments:
o Police Officer: Anthony Contreraz
• Laurel Urban Renewal Agency -
o Reappoint Bruce McGee to a 4-year term ending 12/31/2013
• Board of Health -
• Police Commission
o Reappoint Mike Michunovich to a 3-year term ending 12/31/2012
• Council Issues:
o Status of East 86'Avenue and street repairs (Ernelie Eaton)
Other items
There were none.
Department Reports:
Clerk/Treasurer
Mary has been busy!
Fire /Ambulance
• Preparations for new fire station
• Status of Fire Department grants
Derek is working with CTA on the fire station and is waiting to hear back from Hazel Klein. The
"Status of Fire Department grants" will be removed from the department head agenda.
Derek is working on the fire and ambulance position descriptions, which were last reviewed in 1991.
Library
• Roof replacement
Nancy will resend the photos of the roof to Mark at MMIA. After Mark reviews the quotes, MMIA will
inform the city what they will pay.
• Status of City of Laurel's website
Nancy is making progress on the city's website and is working to repair missing links. She stated that a
lot of information needs to be added to the website.
Police Department
• Status of hiring process
Rick stated that interviews for the police officer position were completed last night and a name has been
submitted. The new officer, who will spend twelve weeks at the police academy and twelve weeks in
field training„ should be working alone by July 4t'.
City Planner
• Various grants
There was no discussion regarding grants.
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Department Head Meeting Minutes of December 1, 2009
James stated that two bids were received for transit services and interviews will be scheduled soon.
James called Roger Heimbigner regarding the Safe Routes to School program, but Roger has not
returned the call.
James has been working on some boundary line adjustments.
There was discussion regarding a letter received from Marvin Brown, the developer of Iron Horse
Station Subdivision, requesting reimbursement of $35,000 for water and sewer line installation. Mr.
Brown wants to turn the north half of the subdivision into three lots in order to reduce the tax burden.
Sam will send a letter to Marvin Brown.
Public Works D artment
• Construction of a storage building
There was no discussion.
• Status of water distribution upgrade
There was no discussion.
• Alder Avenue
Kurt stated that this item could be moved to future discussion since the project is scheduled for next
spring-
* Status of Main Street from I" to 80h Avenues
Kurt stated that this project is ongoing.
+ SE 4t' Street
Kurt stated that the contractor is doing some warranty repair work on SE 4'h Street.
• Report on progress with South Laurel Business SID
Work needs to be done on this SID.
• Status of Wastewater Plant upgrade
Kurt stated that the water line project started on Monday.
• Ditch mitigation ARRA grant project - 7`h Street
Kurt stated that Cenex is currently reviewing the document, and he will contact Cenex tomorrow.
Kurt stated that the Public Works Department is working on documentation and organization issues and
fixing city maps. Tim is in charge of overseeing the WWTP and water line project.
A DOT pre-construction meeting with Knife River is scheduled on Wednesday at 1:00 p.m. Kurt, Tim,
and Matt will attend the meeting.
The Public Works Committee will meet on Monday, December 7`h. There will be discussion regarding
water resale rates. Kurt explained the commercial zoning, pipe requirements, and street issues that need
consideration if the council allows the resale of water. There was discussion. Kurt suggested that this
Department Head Meeting Minutes of December 1, 2009
item could be discussed at the Deccmbcr 80i council workshop, with a resolution presented at the
December 29 h council workshop.
City Attorney
There was no discussion.
Mayor Olson
There was no discussion.
Chief Administrative Officer
• Schedule of Fees and Charges
Bill asked department heads to submit proposed changes to him this week. There was discussion
regarding charges for disks made for prosecutors, attaching the water and sewer rates to the schedule for
convenience and reference, changing the garbage fees to $13.75/ton, and the maximum charge allowed
for NSF checks. Department heads will meet on Friday for further discussion.
• Moratorium on water resale rates and other water rates
There was discussion regarding the draft letter Chad Hanson prepared for Tim Casey. The letter will be
sent this week.
• Impact Fees
Bill will work on impact fees soon.
• City's lease of railroad property on Main Street for various uses
Derek stated that the railroad lease process is changing. Mary stated the need to build a standpipe for
water resale quickly. Derek has the boilerplate lease templates.
• Bus Transit System
Two proposals have been received.
Other
There was discussion regarding Christmas potlucks for various departments within the city.
'rhe meeting adjourned at 3:38 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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