HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.01.2009MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 1, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Kate Hart
Mark Mace
Chuck Dickerson
Doug Poehls
OTHERS PRESENT:
Mary Embleton
Bill Sheridan
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:31
p.m. There was no public in attendance.
The minutes of the November 17, 2009 meeting were presented and approved via motion by Chuck,
seconded by Doug, and passed unanimously.
November claims totaling $263,117.82 were reviewed. This amount included payments for the
Phase 2 Water project, the Johnson Controls' quarterly payment, and other normal expenditures. The
claims were recommended for approval via motion by Chuck, seconded by Doug, and passed
unanimously.
There were no purchase requisitions presented.
The Comp/OT reports were reviewed for PPE 11/15/09, which included the Veterans Day holiday.
The Payroll Register for PPE 11/15/09 totaling $159,487.93 was reviewed by the committee.
Motion by Mark, seconded by Doug to recommend council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer's Comments:
Water line insurance fund: Mary stated she has had some discussion with Kurt on the issue, and she
will give him a copy of the resolution that cstablished this fund.
Year-end preparations: Mary told the committee that she is still working on year-end entries, but has
had to turn her attention to the various projects, bond resolutions, and loan closing work. The city's
Annual Financial Report is due to be completed by December 31'.
Mayor's Comments:
TIFD update: Mayor Olson was absent due to medical leave. The committee acknowledged that the
next LURA meeting is Monday, December 7`h.
Intake lids - cost recovery: Bill will follow up on the city attorney's recommendation to meet with
HKM Engineering, and will report back to the committee.
Chief Administrative Officer Comments:
Impact Fees: Bill has started working on a rough outline, and will have something to present to the
committee by the end of the year.
_West Main Sidewalk SID & overlay: Bill told the committee that MDT is committed to do this
project next summer. The city needs to finish a couple of outstanding issues, which will be
completed by Public Works Director Kurt Markegard. The committee then discussed the safety
hazard at the intersection of Main St. and 1" Ave. The hole where the retaining wall will be
constructed needs to have better traffic barriers. City staff will be attending a meeting with MDT
tomorrow.
Budget/Finance Committee
December 1, 2009
Wastewater Plant U ade relimina engineering r ort: Bill reported that work has commenced
on the water line between the water and sewer plants. The existing water line is 14 feet deep.
Other - Doug stated that it is recommended by the Budget and Finance Committee that the city
request an itemized statement from Morrison Maierle describing the additional $8,770 charge for the
water and wastewater rate studies. The city has received only draft documents and no final product,
and has already paid the original $24,000 for this task. Chairman Kate Hart will table the approval of
the additional fee at the council meeting tonight until the first meeting in January in order to give
Morrison Maierle time to produce the requested statement.
Mark asked about the Future Meeting item, GASB 45. Mary explained it is a new government
accounting statement regarding how to account for "other post-employment benefits". There has
been little discussion about this issue at meetings and workshops for clerks. The committee also
discussed GASB 34, and Mary stated that she still has not received any accounting of the assets
(streets, sidewalks, curb, gutters, water lines, sewer lines, parks) from the two newest subdivisions,
Iron Horse Station and Elena. The auditors will issue a finding again until we have these values.
There was discussion on how to obtain these figures from developers, contractors, engineers, and/or
public works.
The next regular Budget/Finance meeting will be Tuesday, December 15`h at 5:30 p.m.
The agenda will remain the same.
The meeting adjourned at 5:55 p.m.
Respectfully submitted,
Mary K. mbleton
City Clerk/Treasurer