HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.03.2009MINUTES
BUDGETYINANCE COMMITTEE
NOVEMBER 3, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Chuck Dickerson
Mark Mace Doug Poehls
Mayor Ken Olson
OTHERS PRESENT: Mary Embleton Bill Sheridan
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:38
p.m. There was no public in attendance.
The minutes of the October 20, 2009 meeting were presented and approved via motion by Mark,
seconded by Doug, and passed unanimously.
October -claims totaling $513,201.85 were reviewed. This amount included some payments for the
Phase 2 Water project, the Street Maintenance project, the E. Main water main extension, and related
engineering costs. The claims were approved via motion by Chuck, seconded by Doug, and passed
unanimously.
There were no purchase requisitions presented.
The Comp/OT reports were reviewed for PPE 10/18/09, which included the Columbus Day holiday.
The Payroll Register for PPE 10/18/09 totaling $156,470.95 was reviewed by the committee.
Motion by Doug, seconded by Chuck to recommend council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer's Comments:
Budget process: Mary reported that the State Budget Document was completed and mailed on
Thursday, October 29`h. She will be bringing some corrections forward soon.
Water line insurance fund: No discussion.
Mayor's Comments:
TIFD update: Mayor Olson reported that he will attend the next LURA meeting on Tuesday at 1:30
at the Owl Caf6. LUR.A will be discussing new ideas, and the mayor will report back at the next
meeting.
Intake lids - cost recov : Mayor Olson reported that the city has received a report back from Mr.
Dave Rudig of Rudig Engineering regarding his findings and opinions on how and why the intake lids
came off. This report will be distributed tomorrow to all council members. The original work was
done on the intake in 2003.
Chief Administrative Officer Comments:
Impact Fees: Bill would like to get something in place before any new development occurs. He has
been meeting with Mr. Ray, who plans on developing certain areas in and around Laurel.
West Main Sidewalk SID & overla : Bill told the committee that work is progressing, but there are
still a couple of right-of-way issues to be resolved. One owner is not happy with the city over the
water resale moratorium. This project will be discussed at MDT's meeting next Tuesday. The city is
Budgeainance Committee
November 3, 2009
also working with MRL on leasing property for the new fire station, so the city will need to extend
water and sewer lines to the south side of West Main prior to the overlay.
Wastewater Plant U pgrade relimi engineering r ort: Bill reported that the contractor, ESL will
begin work this Thursday on the water line between the water and sewer plants.
Other - Bill also reported on the progress of the East Main/ S. 1$` Ave. overlay project. It will be
another week to 10 days to get something done. The underpass and the stop light need to be finished.
The city hasn't been very happy with MDT's contractor. Bill and Kurt will express their concerns at
MDT's meeting next Tuesday. There was discussion regarding the work at the underpass.
Mayor Olson will report to council tonight on the meeting with the county commissioners regarding
the Yellowstone County Veteran's Cemetery contract. Ken and Bill presented a new proposal, which
the commissioners said they could not afford. The county will soon prepare an RFP. Currently the
city is obligated by contract to continue with the cemetery through June 30, 2010. However, the
commissioners asked if the city would be willing to allow a new contractor to start sooner than that,
and Mayor Olson agreed. Discussion followed, and it was stated that the county has never provided
the equipment as per the contract.
Mayor Olson informed the committee of the meeting with CHS today, regarding their expansion
proposal. CHS will prepare a formal request to the city for extension of water and sewer services,
and give it to staff for review. It will then be finalized and go before the council soon. They also
discussed possible water/sewer right-of-way opportunities, but CHS informed the city of the location
of the Front Range oil pipeline that would interfere with the city's original idea to extend lines south
of the interstate.
Mayor Olson told the committee of a typographical error on tonight's council agenda. R09-121 for
the garbage truck bid has the word "low" bid in err.
Chuck asked if the light poles along East Main St. have been altered. If so, can the Christmas
decoration still be put up? The mayor will have public works check on this. The city will then
inform the Chamber of Commerce.
The next regular Budget/Finance meeting will be Tuesday, November 17`x' at 5:30 p.m.
The agenda will have the Budget Process removed, since that is completed.
The meeting adjourned at 6:13 p.m.
Respectfully submitted,
Mary K. bleton
City Clerk/Treasurer