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HomeMy WebLinkAboutCity Council Minutes 04.02.1985Minutes of the Cit~ Council of Laurel April 2, 198 ' A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to-order by Mayor Albert Ehrlick at 7:00 p.m., on April 2, 1985. COUNCIL MEMBERS PRESENT: Marvin-Carter Chuck Dickerson Mel Krug Donald Meyers (late) Bob Gauthier Rob Harris COUNCIL MEMBERS ABSENT: Bill Brennan Lonnie Kellogg .INVOCATION: Invocation given by Reverend Biller. MINUTES: Motion by Alderman Krug to approve the minutes of .the regular meeting of March 19, 1985, as presented, seconded by Alderman Harris. Carried. CORRESPONDENCE: -Received a letter of resignation from Donald C. Lenhardt, ergeanto t e Laurel Police Department, effective April 30, 1985. Motion by Alderman Dickerson to accept Don Lenhardt's resignation effective April 30, 985, seconded by Alderman Krug. Motion carried 5--0. Received a letter of resignation from Mell Meccage, City Park Department, effective April 27, 1985. Motion by Alderman Harris to accept Mell Meecage's resignation effective April 27, 1985, seconded by Alderman Dickerson. Motion carried 5--0. Received a letter from Sherwin Williams regarding a lien on the wastewater treatment plant. Discussion regarding Mel Hammatt Painting. Apparently this company is not in operation. any more, and they have left some unpaid bills. Joe Bradley will contact Wes Armstead of Volk Construction. Alderman Meyers arrived at the Council meeting at this time. Received a letter from the Yellowstone County Commissioners regarding the appointment of Grace Edwards to the Laurel-Yellowstone City-County Planning Board. Received a synopsis, update and agenda from the Northwest Power Planning Council. Received two legislative-bulletins from the Montana League of Cities & Towns. -Received the "High Water".newsletter from Floodplain Management Section of the Montana Department of Natural Resources and Conservation. CLAIMS: Claims for the month of March, 1985, were reviewed by the Budget/ i~ Hance Committee. Motion by Alderman Gauthier to pay the claims for the month of March, seconded by Alderman ickerson. Motion carried 6--0. JIM KAERCHER, HKM - PROGRESS REPORT ON WASTEWATER TREATMENT PLANT: Jim presented a written report and a series of slides on the progress of the wastewater treatment plant. Jim stated the 0 & M manual comes in three volumes. Volume I-is dealing with the management of the plant, Volume II consists of the actual operation of the plant and Volume III consists of maintenance. Discussion regarding changes in piping, regulators and a new methane meter. The Council would like costs on rebuilt parts. and the cost for new equipment and if EPA will fund the changes. This will be discussed further at the Public Utilities Committee meeting on April 9th. RAY ARMSTRONG HKM - WATER. SYSTEM ANALYSIS STUDY, TASK I: Ray gave a report an presented a map of problem areas. Task I Items: 1 Developed system map 2) Established system demands A. Domestic. B. Industrial & Commercial C. Fire flow requirement 3) Assessment of physical condition A. Water loss B. -Line breaks C. Hydrant distribution D. Reservoir storage capacity E. Meter maintenance program 4) Assessment of hydraulic condition A. Computer simulation B. Set of "as built" drawings C. Separate map for line breakage D. Valve maps Ernie Davis asked Ray about the line .that runs from the water treatment plant to the wastewater treatment plant; the City is considering rezoning for a possible subdivision. What will happen to that line if the City would -page 2 Minutes of the City Council of Laurel AIRPORT AUTHORITY - APPOINTING OF MEMBER: The Mayor appointed Kent Harris to '_ the Airport Authority to fill the vacancy when Herb Olson resigned. Motion by Alderman Carter to confirm the Mayor's appointment of Ken Harris to the Airport Authority, seconded by Alderman Meyers. Motion carried 6--0. WALT MENELLO, REPRESENTING DON LENHARDT - COMP TIME PAYOUT: Don intends to retire -May 1st. He will be using sick-leave up to that date. His gacation pay has been reconciled without any problems. I'm here to talk .about his comp time. I will have to go back to 1977 during the strike. He was required to work around the clock and only took 3 to 5 hours rest time - at the complex. He put in his time cards to substantiate all the hours he spent doing this. His understanding was that his comp time would be discussed at the time of retire- ment. Walt obtained a copy of the minutes from 1977 and it states: benefits to supervisors who work during the strike (motion by Alderman Burns and seconded by Alderman Ehrliek)-receive an additional months pay plus 10-days comp time. Don received his regular months pay. He received also straight time for this extra months pay. His-comp time was added. to his vacation time so everything to that point is fine. The time wer and above that was to be paid at time and a .half plus the shift differential. If I-was to compute the hours at the other half time over and above those two regular shifts, I would come up with 327 hours. The regular rate of-pay $8.69, the differential comes to about $346.00. My request to the Council tonight is $3,188.00. Motion b Alderman Carter to pay-Don Lenhardt $3,188 for comp time as final settlement, secon ed y derman Meyers. Motion carried 6--0. '~~Joe Bradley proposed to get the final settlement in writing. ERNIE DAVIS - PERMISSION FROM COUNCIL TO SEND SOME MECHANIC WORK TO BILLINGS: ' Ernie stated he-feels our mec~ianic.is spending more ours on overhauling of equipment and transmission work than is necessary. If we could send it to Billings at least we could get warranty work. If it breaks down now, it just costs the City more money. Don Meyers felt that the money should be spent in Laurel. Give the people in town a chance first. Rob Harris If some of this work is panned out maybe more time could be spent on preventive maintenance. Ernie Davis The preventive maintenance program that Duane does is good. It's the overhauling that eats the City up. Mel Krug agreed with Don Meyers. If we can save money by staying in Laurel first, we should go ahead. If not, then send the work out. Motion by Alderman Meyers-to let Ernie Davis farm out the work at his discretion, seconded by Alderman Harris. Motion carried 6--0. PERSONNEL.POLICY HANDBOOK: The proposed handbook was reviewed and the follow- . ing reso ution was presented: RESOLUTION N0. 2126 ADOPTING A PERSONNEL POLICIES HANDBOOK FOR THE EMPLOYEES OF THE CITY OF LAUREL. Motion by Alderman Dickerson that Resolution No. 2126 be passed and adopted, seconded by Alderman Krug. Motion carried 6--0. ORDINANCE N0. 801, SECOND READING: ORDINANCE N0. 801 (second reading) AMENDING SECTION 8.12.054, CERTAIN MATTER NOT TO BE PLACED IN RECEPTACLES, OF THE LAUREL MUNICIPAL CODE. . .. .. .. .. .. .. ..... Motion b~ Alderman Meyers that Ordinance No. 801 (second reading) be passed and adopte , seconded by Alderman Harris.. Upon taking a roll call vote, all aldermen present answered, "YES." Motion carried 6--0. COMMITTEE REPORTS: --Budget/Finance Committee minutes of April 2, 1985, were presented and reviewed. Telephone Equipment: Motion b Alderman Gauthier to purchase the existing telephone system in the amount of 5,132.3 on a monthly basis, seconded by Alderman Meyers. Motion carried 6--0. Garbage Containers: Motion b .Alderman Gauthier to allow the purchase of containers not to exceed ,500.00, seconded by Alderman Carter. Motion carried 6--0. Diving Board: Motion b Alderman Meyers to allow Dave Michael to purchase a diving board.in the amount of 00.00, seconded by Alderman Harris. Motion carried 6--0. Audit Proposal: Motion-b Alderman Gauthier to allow the City Clerk to get bids for the 1984-- 5 audit, seconded by Alderman Meyers. Motion carried 6--0. Motion by Alderman Gauthier to enter into the record the Budget/Finance Commi ttea mi nnt.aa of inn; 1 9 i nRG ~,,,.,.~a,.a ~.- n ~ a__--_. ~~_____- ""-`- --- page. 3 Minutes of -the City .Council of Laurel ' --Investment Committee minutes of March 27, 1885, were presented and reviewed. Motion by Alderman Meyers to adopt bhe Investment Committee minutes of March 27, 1g85, seconded by Alderman-Krug.. Motion carried 6--0. --License Committee minutes of March 27, 1g85, were presented and reviewed. Motion by Alderman Meyers to grant a City license to A Touch of Country, pending fire inspection, seconded by Alderman Carter. Motion carried 6--D. Motion by Alderman Meyers to grant a City license to Hudson's Clothing, pending a final building inspection and fire inspection, seconded by Alderman Harris. Motion carried 6--0. Motion by Alderman Meyers to grant a City license to Frostee Drive Inn, pending fire inspect on, seconded by Alderman-.Dickerson. Motion carried 6--0. Motion by Alderman Meyers to grant a City license to Lynn McLing, pending getting his State license, seconded by Alderman Krug. Motion carried 5--1 with Alderman Dickerson voting, "N0." Motion by Alderman Meyers to-enter into the record the License Committee minutes of arch 27, 1 5, seconded by Alderman Krug.- Motion carried 6--0. --Park Committee minutes of March 26, 1985, were presented and reviewed. Motion b Alderman Meyers to enter into the record the Park Committee minutes of March 2 , 9 5, seconded by Alderman Krug. Motion carried 6--0. ~t ~ Item of discussion.- South Pond: Joe Bradley stated in conferring with Roger Fliger, Regional Supervisor with Montana Department of Fish, Wildlife and Parks was able to point out a State law that I did not know was in existence, that ' says the City isn't liable for any accidents. So he was asking the City to open up the use of the South.Pond for ice fishing, ice skating, and he would like to see boating too. We don't have to allow swimming if we don't want to. Joe Bradley is to prepare an amendment to the original ordinance (46755) and bring to the next Council meeting. --Street & Alley Committee minutes of-March 21, 1985, were presented and reviewed. Discussion on garage signs.. This matter referred-to Joe Bradley for more research and will report back to the Council.. (garage sale signs) Motion by Alderman Krug to enter into the record the Street & Alley Com- mittee minutes of March 21,.1985, seconded by Alderman Meyers. Motion carried 6--0. COMMENTS FROM AUDIENCE: none. COMMENTS FROM ALDERMEN AND DEPARTMENT HEADS: Rob Harris asked if there had been-any, response concerning Asphalt Supply with weir operation or what they are going to do. Joe Bradleystated a letter has-been sent to Asphalt Supply asking them to come before the License Committee for review before they open for business. Bob Gauthier stated Budget/Finance Committee meetings will begin next week. Ernie Davis said ads have ..been placed in the Outlook for a new dump truck. Bid opening will be April 16 at the Council meeting. Ernie-also stated ads will be placed in the Billings and Spokane papers on the ' 21st and 28th-of April and in the Outlook on the 24th of April and May 1st. Bid opening will be May ,7th at the Council meeting. (Sale of porta-patcher.) *~ The. reason for the Spokane paper is they have the largest hand carried dis- tribution west of the divide. Don Hackmann stated he-and Sharon-Herman recently attended the Clerk's Institute an A vance Workshop for Municipal .Clerks. Jim Flisrand, Sharon and Don also attended the one-day workshop on grants. Don attended a two-day seminar on stress, time and conflict management. The 20-minute film that was shown was on Time Management and would like to show it at-one of the next Council meetings coming up. Sharon Herman will present a report at a later time on the seminar. MAYOR'S COMMENTS: Albert reminded everyone of the committee meetings coming up. There being no further business to come before the Council at this time, the meeting was adjourned at g:13 p.m. 0.C Donald L. ackmann, City Clerk Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 16th day of April, 1885. ~~~.~- 'A'l ert Ehrlick, Mayor ATT T: -