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HomeMy WebLinkAboutDepartment Head Meetings Minutes 10.06.2009MINUTES DEPARTMENT HEAD MEETING OCTOBER 6, 2009 3:00 P.M. COUNCIL CHAMBERS PRESENT: Bill Sheridan Kurt Markegard James Caniglia Sam Painter Nancy Schmidt Derek Yeager Jason Wells Bill Sheridan stated that Mayor Olson was ill and would not attend tonight's council meeting. Council Auenda - October 6. 2009 --r A ro al of Council Minutes: • Minutes of Council Meeting of September 15, 2009. • Minutes of Special Council Meeting (1) of September 22, 2009. • (Minutes of Special Council Meeting (2) of September 22, 2009. Public Iearin s: • Ordinance No. 009-10: Ordinance to amend the official zoning map of the City of Laurel, Montana, to change the zoning designation of a parcel of property located in Yellowstone County from Residential Manufactured Home to Light Industrial Zoning. (First reading - September 1, 2009) Scheduled Matters: • Confirmation of Appointments: o Laurel Ambulance Service: Joe Kuhl and Bill Lorenz Derek 4tated that Joe Kuhl would not be appointed tonight. o Laurel Volunteer Fire Department: Mark Cloud, Dave Jones and Mike Hernandez Derek stated that none of the ambulance and fire appointees would attend tonight's meeting. o City-County Planning Board: ¦ David Schroder to a term ending June 30, 2010 and Don Brown to a term ending June 30, 2011 o Laurel Urban Renewal Agency: ¦ Bruce McGee to a term ending December 31, 2009 o Park Board: LuAnne Engh to a term ending December 31, 2010 and Shawna Herzog to a term ending December 31, 2012 o Public Works Committee: Marvin Carter o Emergency Services Committee: Clete Knaub • (Resolution No. R09-98: A resolution of the City Council accepting a crime scene investigation 'vehicle from the City of Billings. Jason stated that the Deputy Chief or Chief will attend tonight's meeting to present the vehicle. Department Head Meeting Minutes of October 6, 2009 • Resolution No. R09-99: A resolution authorizing the Mayor to sign a City/State Storm Drain Agreement with the Montana Department of Transportation (MDT) to establish the City's share (for the project known as the Federal Aid Project No. ARRA 6905(2), Eighth Avenue-Laurel- Main to Ninth. • (Resolution No. R09-100: A resolution accepting the bid submitted by Engineered Structures, Inc., and authorizing the Mayor to negotiate and execute a contract with Engineered Structures, Inc., for the Phase 2A1 of the Wastewater Project. Resolution No. R09-101: A resolution of the City Council authorizing the Mayor to accept a (permanent waterline easement from CHS, Inc. • Resolution No. R09-102: A resolution of the City Council authorizing the expansion of the ,Laurel Volunteer Fire Department. • Resolution No. R09-103: A resolution of intent for the City Council to declare a thermal imager used by the Fire Department as surplus property and authorize its sale to the Molt Fire Department. • Resolution No. R09-104: Resolution relating to financing of certain proposed projects; establishing compliance with reimbursement bond regulations under the Internal Revenue Code. Draft Councff Workshop Agenda - October 13, 2009 Genera items: City Pl"er: • Resolution - Accept Transit Coordination Plan James stated that the consultant will not be coming any more. After the council accepts the plan, the city will be able to get the grant funds. Chief Administrative Officer: • Resolution - Lease Agreement at Riverside Park with Laurel Jaycees Execut ve Review: • Council Issues: o Weed issues at Helena Chemical (Doug Poehls) o Asphalt Supply update (Doug Poehls) ReviM of draft council agenda for October 20, 2009 • Ordinance No. 009-10: An ordinance to amend the official zoning map of the City of Laurel, Montana, to change the zoning designation of a parcel of property located in Yellowstone County from Residential Manufactured Home to Light Industrial Zoning. (1' reading - 09/01/2009; PH - 10/06/2009; 2nd reading - 10/20/2009) Bill stated that the Laurel Jaycees are sponsoring a Halloween event at the end of October. Desardment Resorts: Clerk /Treasurer • Budget Bill stated that the Preliminary Budget has been prepared. Fire Lftbulance 2 Departr #nt Head Meeting Minutes of October 6, 2009 • Preparations for new fire station • Status of Fire Department grants Derek does not think the City of Laurel will receive the grant for the fire station and no grants have been received in Montana yet. Ninety-six grants have been awarded using 57 percent of the funds. Derek has the paperwork for the lease on the railroad lot for Sam's review. Some city organizations have requested a presentation on the proposed concept of using one levy to build a fire/ambulance hall and to retrofit the existing FAP building for the police department. As this) is Fire Prevention Week, firemen are visiting the schools and an open house is scheduled at the fire department on Wednesday. Derek and Jan have had discussion regarding consolidating stipend positions in order to hire some full- time et6loyees. A fire department training session scheduled for Saturday will probably be cancelled due to the forecast for cold weather. Librq[y • Status of City of Laurel's website Nancy (stated that slow progress is being made on the website because of some software issues. Geralyn had foot surgery and will be out until November 20`h. Nancy stated that the library would go over its budget for staff for awhile. Police (Department • Status of hiring process Jason stated that 61 application letters were mailed out, and requests for applications are being received. Applications must be returned by the end of October. City Plann • Various grants for "Laurel Dump Cleanup" James stated that the engineers completed some onsite work for the grant that the city received and one more dray is needed for additional work. The project should be completed next spring. James is working on the RFP for the transit program. Public Works D artment • Construction of a storage building Kurt s ated that the storage building was cut from the budget. Bill stated that there had been discussion regarding budgeting the storage building in the solid waste budget. Kurt stated that the solid waste budge needs to be reviewed and options need to be considered. • I Status of water distribution upgrade Kurt sated that the water distribution upgrade is progressing. Some city roads are closed and paving is being one. Kurt had talked with Sam rerding adding a resolution or motion on tonight's council agenda for a change order to repair East 8 Street because the street did not hold up to the waterline replacement. Information will be distributed to the council. Department Head Meeting Minutes of October 6, 2009 • (Alder Avenue Kurt stated that Alder Avenue will be delayed until next spring, but a skin patch with fresh millings will be laid on the street this fall. • Status of Main Street from 1st to 8`h Avenues Kurt is'Iworking with the State on this project. He recently gave street elevations to Water Specialties, who applied for a building permit to build a "green building" at the old welding shop location on South Oh Streeeet and Main Street. • l st Avenue South and SE 4th Street Kurt stated that the project is planned for next year. • (Report on progress with South Laurel Business SID Kurt stated that the business SID is progressing. James stated that all of the invoices are not in yet. • Status of Wastewater Plant upgrade Kurt stated that a resolution is on tonight's council agenda to award the bid for the project. • (Solid waste truck purchase Kurt stated that ads have been placed for the solid waste truck. The truck will be white, which will make it easier to sell in five years. • Ditch mitigation ARRA grant project - 7th Street Kurt st?ted that work is being done on the final plans for the project. Kurt stated that the pipe across the bridge is being drained because of the cold weather predicted for this weekend. Kurt stated that the applications for the open positions are being reviewed. City ATv_ There ",as no discussion. Ma or iDlson • Surplus auction Public works already submitted a list to Mary. The fire department and library still need to submit lists. Chief Administrative Officer • Schedule of Fees and Charges No work has been done. • Moratorium on water resale rates and other water rates Bill stated that Harry Whalen will assist the city soon. • Impact Fees Bill stated that work needs to be done on impact fees. 4 Departmlent Head Meeting Minutes of October 6, 2009 • (City's lease of railroad property on Main Street for various uses Bill st ted that several council members have asked regarding the use of railroad property. Two propos;ls include the fire station and storage of transit vehicles. * 'Water service to MRL property on the south side of Main Street The project is finished except for the asphalt. * Bus Transit System There *as no further discussion. Other James Oxplained that the owner of several acres of land south of the water tower above Valley Drive wants an easement along the southern portion of the property. The man claims that the location of the pipes is wrong in relation to the easement. James researched this issue on LaserFiche and found that the man was previously told he could have an easement if he annexed. He wants the easement for a road so he can subdivide the property. Kurt has a problem with allowing more traffic close to the city's reservoir and has concerns that the facility would not be as secure. He asked if there are guidelines about the distance required between the general public and the reservoir. James will do further research to find he easement before he contacts the man again. The meeting adjourned at 3:30 p.m. Respectfully submitted, Cindy llen Council Secretary 5