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HomeMy WebLinkAboutLocal Emergency Planning Committee (7)LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR OCTOBER 8, 2009 AGENDA AGENDA October 8, 2009 FIRE STATION #1 1:30 P.M. [PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE] INTRODUCTIONS MINUTE$ QUARTERLY FINANCIAL REPORT - - [Jim Kraft] Reports will be presented quarterly in the months of March, June, September, and December. COMMIT EE REPORTS 1) EXE CISE DESIGN COMMITTEE REPORT [Jeff Ashworth] 2) GRA s SuBCoMMTTEE [Diane Lehm] 3) CA R I CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) UNI ED HEALTH COMMAND & MEDICAL RESERVE CORPS [Debbie Hedrick] 5) CON ERENCE SUBCOMMITTEE [Paul Hutter] 6) COMMUNICATIONS SUBCOMMITTEE [Patrick O'Neill] Big Sky 11 Consortium [Jim Kraft] 7) TRA"ING SUBCOMMITTEE [Mike Glancy, Paul DextraS] OLDBU§INESS 1. NEW BUSINESS 1. ETHICS IN EMERGENCY MANAGEMENT ]JOE MARCOTTE) 2. TARGET CAPABILITIES ASSESSMENT WORKSHOP (JOE MARCOTTE) OTHER BUSINESS 1. MEETING TES FOR 2009 [2M0 THURSDAY OF EACH MONTH @ 1:30 P.M. - UNLESS OTHERWISE NOTED] jANUAO * 9, 2000 h u v-(41-2m C ] 2 2009 [LEIRGIMR 2 AUGUST-13 2009 , - - , Ccar°.or-o 10, 2009 APRIL 2009 OCTOBER8,2009 MAY 4 2099 NOVEMBER 12, 2009 DECEMBER 10, 2009 ANNUAL BUSINESS MEETING - ELECTION OF OFFICERS SEPTEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES MINUTES SEPTEMBER 10, 2009 The meeting was called to order @ 1:30 p.m. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS I FUTURE EvENTs MINUTES Minutes from the previous meeting approved as amended and re-distributed on 8-14-09 [Ashworth/Sanderson] FINANCIAL QUARTERLY FINANCIAL REPORT [JIM KRAFT] Next report due REPORT Jim Kraft reported a balance in account of $15,249.18. No recent expenditures from direct LEPC funds. December 2009 Some expenditure occurred that were covered by the CRI grant to outfit the "PIO Comer" in the EOC. These amounts were approximately $8,000 on a pass-through grant and $20,000 from RiverStone Health. COMMITTEE EXERCISE DESIGN COMMITTEE: [JEFF ASHWORTH, CHAIR] REPORTS VIGILANT GUARD EXERCISE: September 15-16-17/Helena: Joint force exercise/State National Guard. Next Meeting: Five teams to be invited. The exercise is happening on schedule. A couple of Billings's agencies are ' September 2r 1 participating "from a distance. Billings Clinic, , Room oom #1 OPERATION COYOTE 2010: Jeff reported that initial planning stages for the Operation Coyote [County of Yellowstone Operating Together in Emergencies] 2010 Exercise are under way. The general scenario will involve a hazmat (including regional assets), mass casualty, and mutual aid activation. CHS Refinery is hosting the 'event". At this time, it is expected that some of the participants will include CHS Refinery, the Railroad, Laurel Fire Department; Mutual aid with Billings Fire, the Refineries of ConocoPhillips and ExxonMobil, YARES Radio club, Laurel schools, etc. More information will follow as plans and scenarios are developed. Proposed dates for the exercise are in late April or early May. It is anticipated that the exercise will be three to four hours in length. One focus will be to involve more communities (Laurel, Lockwood, Worden, Shepherd, others) in the exercise. GRANTS COMMITTEE [DIANNE LEHM, CHAIR] NO REPORT SEPTEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES COMMITTEE CAER/CrrIZENS CORPS [PAM SANDERSON] REPORTS Sheri Centifanto reported that CAER (Community Awareness in Emergency Responses) have a number of projects in the works. United Way Day of Caring. At the general meeting on the morning of 9/17, evacuation practice will be addressed. Ready Yellowstone.Com. There have been some "technical glitches" that are being resolved. The site should be functional soon. An update will be provided at the next LEPC meeting. A suggestion was made that perhaps we should access and display/demonstrate the site during a regular LEPC meeting so all can see its content. This will enable them to better promote its use. September 26:1s' Annual Lowe's Safety Fair. The general theme of the fair is "Safety at Home". There are a significant number of groups planning to participate in the fair. The LEPC booth will be set up and materials distributed. The display will include information about Fire Ready Montana and Map Your Neighborhood. NATIONAL VOAD (VOLUNTEER ORGANIZATIONS ACTIVE IN DISASTER. A lunch meeting for VOADs is being held with one oNective to create a resources list of local contacts. REMINDER THAT SEPTEMBER IS NATIONAL PREPAREDNESS MONTH COMMITTEE UNIFIED HEALTH COMMAND [DEBBIE HEDRICK] REPORTS Hilary Hams, reported the following: H1N1 Vaccines: Reports are that the vaccine will be coming to Billings. However at this time; they do not know the number of vaccines that will be sent nor the exact date it will be available. A distribution plan has been developed and is continuing to be refined. Seasonal Flu Shots: Flu shots will begin September 28. The exact dates and clinic locations will be published to area employers and via the newspaper and other media. More information to follow. CONFERENCE COMMITTEE [PAUL HOTTER] Paul previously distributed a copy of the draft version of the 2010 Conference Agenda (see below). WEDNESDAY FEBRUARY 10TH • Vendor setup @ Holiday Inn - 2pm - 7pm (required) Sponsors & THURSDAY FEBRUARY 11TH HOLIDAY INN Conference Certifications Volunteers ¦ 8 hr Hazwoper - 8am - 5pm Needed. Contact • 6 hr Fall Protection -10am - 5 pm Paul Huffer @ General Session/Conference MSSC for more • Registration - lam - 8am information. ¦ Breakfast - 7:30am - 8:30am Paul aehr.or ¦ Keynote/General Session - 8am - 9am ¦ Vendor time - 9am -10:15am ¦ Breakout sessions -10:15am - 11:45am; 1:30pm - 3pm; 3:15pm - 5pm ¦ Lunch/Keynote -11:45am -1 pm • Vendor time -12:45pm -1:30 pm ¦ Evening Session - 5 pm - 7prn vendor time; speaker; food SEPTEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES FRIDAY FEBRUARY 12TH (& HOLIDAY INN ¦ Health Fair - 7:30am -10am ¦ Breakout sessions - 8am - 9:30am;10:30am -12pm ¦ Vendor sessions - 9:30am -10:30 am Paul was not able to be present at today's meeting. Joe Marcotte reported that the progress on the conference is much farther ahead at this point in time than for several years past. Paul is in the final stages of confirming a few remaining speakers and will then finalize the conference brochure. Anyone with interest in assisting with the conference, please contact Paul at 248-6718. COMMUNICATIONS COMMITTEE (PENDING APPOINTMENT, Chair] No report. No new potential chair appointments have surfaced. BIG SKY 11 CONSORTIUM [JIM DRAFT] As reported last month, the Dunn Mountain (Bull Mountains) and the Greenough Hill (near Laurel) site assessments/impact studies have been completed and that construction is in progress on the Dunn Mountain site. Chief Dextras reported that the City of Billings is moving forward with review and decision-making related to 700-, 800 MHz, or VHF radios. The decision should be reached sometime in late September or early October. Simply put, there are four phases in the project: study, decision, funding, and transition. Regarding the Nextel/Sprint re-banding project, there are several legal holds that have come about and delayed the implementation. There is not an estimate regarding the timing of implementation at this time. TRAINING $us-COMMITTEE [MIKE GLANCY I PAUL DExTRAS] Mike was not able to attend the meeting. No report given. Previously, Mike reported that he is compiling a list of trainers within our LEPC than can assist or even teach other members of our group or representative agencies. There are numerous members with expertise in various areas with training backgrounds that would be willing to "share" their knowledge, skills and abilities with others in our group as that is the reason why we took those classes. I also believe that would demonstrate to our community that we are committed to having a well trained, educated LEPC. Information needed: 1. Authorizing agency (CDC, FEMA, DHS, etc) 2. Title of course 3. Level of training - L449 - NIMS 100 thru 400 4. Date of training 5. If you would be willing to teach, assist or help with a course If you cannot email, olancyrri ft.billinas.mt.us_ You can fax the information to me @ 406-657-8328 NEW 13uswE NO NEW BUSINESS WAS DISCUSSED SEPTEMOER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES OLD BUSINESS No old business was discussed ROUNDTABLE YELLOWSTONE AMATEUR RADIO CLUB (Charles Bikle) the next radio licensing class will be held at Billings Christian School on September 18-19 and testing will occur at the KTVQ building on September 26 at 9:45 AM, NATIONAL WEATHER SERVICE (Tom Frieders) Severe Weather Awareness night at Dehler Park was held during a Mustangs game on 813. The event was well attended and received. Work is continuing on assisting purveyors of large-gathering, outdoor venues to develop severe weather plans. A suggestion was made to work with the Healthy by Design project. Hillary Harris is the contact. AMERICAN RED CROSS (Jill Washbum/Stephen LaFurge) A shelter was activated in Columbus in response to the Eagle Mount fire. 105 shelter agreements have been or are being reviewed and renewed. A suggestion was made from the group that the list be made available and/or kept in an accessible place in the EOC. The Red Cross is participating in three career fairs (Rocky Mountain College, MSU-Billings, MSU-Billings College of Technology) in the next month. The intent is to seek additional volunteers. Jill distributed new contact information and materials. They will be participating in the Vigilant Guard exercise. UNITED WAY VOLUNTEER CENTER (Sheri Centifanto/Pam Sanderson) a reception and orientation for the Volunteer Center is scheduled for September 24 at the United Way Volunteer Center. All are invited. United Way will also be participating in the Vigilant Guard exercise next week doing communications activities only to simulate the activation of the Volunteer Center. Pam encouraged all to use the website and to volunteer during the month of September. U.S. POSTAL SERVICE (Rae Ann Haight) Experiencing some business challenges working on shelter-in- place project. MT VOAD I LUTHERAN DISASTER SERVICE (Cliff Haaland) Lutheran Disaster Response will also be participating in the Vigilant Guard exercise. Cliff also reported that there is a web site for Montana- based VOAD. The link is MTVOAD.org. Cliff is also encouraging St. John's Lutheran Home to become more involved and connected to the emergency response/management process. Joe Marcotte reported that he has been contacted a couple of times in the last month by St. John's representatives about becoming more involved as well as some training opportunities. SALVATION ARMY (Ramona Bruckner/Kevin Jackson) Ramona introduced Kevin Jackson to the LEPC. Kevin is the new major based in Billings. New emergency / disaster canteen to be delivered and available for use by early November. LOCKWOOD FIRE (Bill Rash) In the process of procuring portable repeater devices. CHS REFINERY LAUREL (Brad Kimble) conducting some tabletop exercises and ICS training. BILLINGS CLINIC (Joe Marcotte) conducted ICS 400 class on 8131-911 with participation from Billings Clinic, RiverStone Health, and Missoula City/County Health. Joe will be conducting a second ICS 400 class on 9/14-15. There are a few seats left if anyone wishes to attend. Contact Joe to attend. Joe will be starting the complete ICS series again sometime this fall. Anyone interested, please contact Joe. Joe reminded all that there are a number of trainers in the area. Mike Glancy is trying to create a database of instructors for ICS as well as a number of other programs. Please contact Mike to provide areas for which you are able and willing to assist others. The intent is to "share" the workload. SEPTEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARcorrE, CHAIR SEPTEMBER 10, 2009 MINUTES FAMILY ASSISTANCE NETWORK Group [Dan Bryan] Pending No report. Joe reminded the group that this is the Yellowstone County LEPC. Therefore, wherever possible, please be sure to encourage participation of all county-based agencies from all areas of the county. We are going to make a concerted effort to involve agencies from other communities as much as possible. PLEASE SUBIiIIT ALL ADDITIONS TO THE AGENDA TO JOE MARCOTTE, LEPC CHAIR, JMARCOTTEC5-BILLINGSCLINIC.ORG. There being no other business the meeting was adjourned @ 2:55 p.m. [Bikle/Ashworth]. Thank you to Rae Ann Haight for providing some additional notes to augment the minutes. The next mee n will be October 8 2009 1:30 .m. Joe Marcotte, Chair SEPTEMBER 10, 2009 MINUTES 6 LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES ATTENDANCE RECORD - OCTOBER $, 2009 MEETING Name Company Federally Funded Yes I No Miles Travelled TOTAL ATTENDANCE So erville, Richard Advanced Care Hospital of MT Syv rtson, Suzanne Advanced Care Hospital of MT La bert, Loma Advanced Care Hospital of MT Gu iek, L nd American Medical Response We tmoreland, Melody American Medical Response No LaF irge, Stephen American Red Cross Was hburn, Jill American Red Cross Edli , Jim Baptist Disaster Relief Leh , Dianne Big Sky EDA - Project Impact No Nor lund, Patty Big Sky EDA No B j n, Dan Billings, City of - Airport Fire Gla c ,Mike Billings, City of - Airport Fire No Gat s, Mike Billings, Ci of - Airport Fire Dex ras, Paul Billings, City of - Fire Gib on, Kathy Billings, City of - Fire No La on, Terry Billings, City of - Fire No Od rmann, Frank Billings, City of - Fire R le, Ed Billings, City of - Fire Yer er, JoL nn Billings, Cit of - HRD B ord, John Billings, City of - Police ' Kriz k, Boris Billings, City of - Public Works Wo man, Gary Billings, City Public Works - Water No Ma tte, Joe Billings Clinic Ad , Kathy Billings Public Schools Tu quist, Bob Brennta Pacific, Inc. No COX , Meridith BusinessWatch Montana No Kim le, Brad CHS Refine - Laurel Lo , Russ CHS Refine - Laurel Ta or, Susan ConocoPhilli s Ha on, Jeff Conoco Pipeline Sch le, Barbara Cooper Creative Ads Nie kens, Duke Count Water District of BI s Heights Ba ne, Christopher Dept of Homeland Security Ro , Ron DPC ' Ash orth, Jeff DXP - Safety Master No Dra n, Kell ExxonMobil No Fa r, Bill FBI Cu nin ham, Jim Hansers Automotive De It Susan HOPEDogs Fin le , Lyn HOPE [Animal AsWed Cris' Response) Dogs Vau ght, Tana HOPEDogs SEPTEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES Name Company Federally Funded Yes / No Miles Travelled TOTAL ATTENDANCE M e, Doug Indian Health Service Yea er, Derrick Laurel Fire Dept Mus on, Rick Laurel Police Dept Hutt n, Allan Lockwood Fire Dept Ras , William Lockwood Fire Dept No W s, Wood Lockwood Water & Sewer R Ton Lockwood Water & Sewer ' Haa and, Cliff Lutheran Disaster Response No Ton , Dan MT Dept of Labor/Safety Bureau Han n, Charlie MT Dist. V DES Rep. Bau , Craig Montana Highway Patrol No Bun h, Paul Montana Arm National Guard Jon s, Thomas Montana Arm National Guard Hutt r, Paul MSSC No Smi , Michael MSSC Davi , Adam MSU-Billings -Police Fo ee, Scott MSU-Billings -Police Fa ini, Susan MSU-Billings-Police Fri ers, Thomas National Weather Service Tho as, Samuel One Eighty Communications Ha s, Hillary Riverstone Health No Hed ick, Debbie Riverstone Health Jua z, Joshua Riverstone Health No Neill, Greg Riverstone Health No Rapl och,Arianne Riverstone Health Sch an, Barbara Riverstone Health T , Tamalee Riverstone Health Cobl e, T.C. St. Vincent HELP Flight Du n, Bill St. Vincent Healthcare O'N il, Patrick St. Vincent Healthcare Gri ,Jill Stillwater Count Public Health Yes Kell , Chuck S sco Food Service Shi e y, Terry Transportation Security Adrn iller, Rod US Marshal's Service I, Carol US Marshal's Service j is, Shane US Water Rescue Dive Team No Rae Ann United States Postal Service nto, Sheri United Wa - VISTA e rson, Pam United Way Volunteer Center Was bum, Jill United Way I Red Cross Wes , Debbie United Way Vivi no, John VA Vet Center - Mobil Vet Center Yes Ca zi, H. Starr Volunteer - EOC Hein icht, Oscar SEPTEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8rH AVENUE NORTH -BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 MINUTES Name Company Federally Funded Yes I No Miles Travelled Attendance Total Biki , Chuck & Laura YARES, Radio Club No Gan el, Todd YARES, District Emer enc Coord Gla s, Ron YARES, Radio Club Sta ton, Paul YBGR Kra , Jim Yellowstone Count DES Yes Lu n, Janelle Yellowstone Count GIS Ma n, Shelli Yellowstone Lodging Assoc - Boothill Inn 0'D nnell, Kent Yellowstone Co - Sheriff Pad , Daniel Yellowstone Co - Sheriff SS Chris Schuff 83rd Civil Support Team San burg, Tom 83rd Civil Support Team Ve ll, Todd 83ro Civil Support Team TOT L ATTENDANCE SEPTEMBER 10, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8THAVENUE NORTH - BILLINGS, MT 59101 JOE MARC0T`TE, CHAIR SEPTEMBER 10, 2009 MINUTES 2010-15TH ANNUAL LEPCIMSSC SAFETY CONFERENCE - POTENTIAL TRACKSITOPICS OCCUPATIONAL HEALTH S SAFETY CONSTRUCTION TRANSPORTATION MEDICALIHEALTHCARE *"HUMAN RESOURCES EMERGENCY MANAGEMENT • Work Place Violence • Drug & Alcohol • Infectious/Contagious • Generations - Aging Workforce • PPE • NFPA 70-E • DOT Compliance Disease concems • Emergency Response & • When OSHA comes calling • Defensive Driving • Pandemic • The Boomers are Coming Recovery; operations planning • Developing Safety Programs Prescription Drug Abuse • Recruiting Gen X & Y • Terrorism • Safety & the Economy • Workplace stress • Generational Communication • Dealing with Media • OHS Best Practices Forum • Healthcare Compiance • Team Building with Codes & Standards • Safety & Insurance Issues: Legal • Healthcare Emergency Update Management Response • Selling Safety to Senior Management • Front Line Supervisors Role in Safety • Safety Audit Process • Measuring Safety Performance SEPTEMBER 10, 2009 MINUTES 10