HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.15.2009i
MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 15, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
I
MEMBERS PRESENT: Kate Hart Doug Poehls
Mark Mace Mayor Ken Olson
OTHERS PRESENT: Mary Embleton
Chairwoman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:45
p.m. There was no public in attendance.
The minutes of the September 1, 2009 meeting were presented and approved via motion by Mark,
seconded by Doug, and passed unanimously.
August Journal Vouchers #905-909 and Utility Billing adjustments for August 2009 were
reviewed Mary reported that all entries are typical for the month. Motion by Doug, seconded by
Mark, to approve the journal vouchers and UB adjustments. Motion passed unanimously.
The August 2009 Financial Statements, which consisted of the Cash Report only, were reviewed by
the committee. Mary reviewed the negative cash balances and explained the reasons for them. When
the budget is adopted next month, the financial statements will be complete with the revenue and
expenditure reports. Motion by Mark, seconded by Doug, to recommend approval of the August
Financial Statements to the council. Motion passed unanimously.
There were no purchase requisitions presented.
committee reviewed the Camp/OT reports for PPE 9/6/09.
e Payroll Register for PPE 9/6/09 totaling $153,140.60 was reviewed by the committee. Motion
Doug, seconded by Mark, to recommend council approval of the payroll register. Motion passed
Clerk/Treasurer's Comments:
Budget process - Mary reported that the budget is nearly complete, and presented a revised Budget
Calendar: the preliminary budget will be presented at the Sept. 29th workshop, public hearings will be
held October 0h, and final adoption of the budget will need to be done by October 13'h via a special
meeting in order to meet the 45-day statutory rtxluirement. There are some problem areas that need
;review and revision: Building Code and Sweeping funds will be out of cash by the end of the fiscal
year, so changes are needed.
Water line insurance fund - Mary has not had time to prepare information on this issue. The
6ommittee then discussed the Phase 2 Water Project and where the city can improve communications
regarding the impact these projects have on staff as well as the public.
Mayor's Comments:
TIFD update - Mayor Olson stated that LURA approved $75,000 to $80,000 for the water/sewer lines
to be installed across both East Main and West Main Streets. The first estimate received was for
?i$44,000 just for the East Main St. water line and fire hydrant. Chad of Great West Engineering
recommended obtaining 3 more bids and the mayor may need to call a special meeting next. Tuesday
for council approval of the successful bidder.
Budget/Finance Committee
September 15, 2009
Chief Administrative Officer Comments:
X act Fees Feasibility Stud update -
Bill was not able to attend the meeting, so no discussion was held on these items.
ther - None.
The next regular Budget/Finance meeting will be Tuesday, October 6t' at 5:30 p.m. Mary will be in
Great Falls, so Cathy will attend in her place.
For next agenda: Samc as this one.
The meeting adjourned at 6:14 p.m.
Respectfully Submitted,
ik
I?ary K. Lmbleton
Citv Clerk/Treasurer