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HomeMy WebLinkAboutCity Council Minutes 03.03.1987Minutes of the City Council of Laurel March 3, 1987 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Bob Gauthier at 7:00 p.m., on March 3, 1987. COUNCIL MEMBERS PRESENT: Ervin Wood Donna Kilpatrick L. D. Collins COUNCIL MEMBERS ABSENT: Mel Krug Chuck Dickerson Donald Meyers Rob Harris Norman Orr INVOCATION: Invocation given by Alderman Collins. MINUTES: Correction to the February 17, 1987 minutes: On page 4 under Public Utility Committee minutes, the motion by Alderman Meyers to adjust Gerald Hewitt's utility bill was seconded by Alderman Dickerson, not Alderman Meyers. Motion by Alderman Dickerson to approve the minutes of the regular meeting of February 17, 1987, as corrected, seconded by Alderman Meyers. Carried. CORRESPONDENCE: Received a "thank you" card from the Laurel Senior Citizen's Center for the Revenue Sharing money they received. Received a "thank you" letter from Robert Singleton, Superintendent of Schools, for the Revenue Sharing money they received from the City for the Drug Alert Program. Received a notice from the Laurel-Yellowstone City-County Planning Board regarding a public hearing that the City Council requested, to use City land for the construction of a library. Received a copy of the Montana Nine-one-one Coordinator's Handbook. A copy was made for Alan Crowe and Darrell McGillen. Received a legislative bulletin, dated February 27, 1987, from the Montana League of Cities & Towns. Received a copy of a letter from Sherwin-Williams regarding the Laurel Waste- water Treatment Plant. Received a copy of a letter to Volk Construction from HKM Associates regarding the Laurel Wastewater Treatment Plant. Received a letter from the Federal Emergency Management Agency (FEMA) regarding the 1986 Biennial report for the National Flood Insurance program. Received a letter from Jack Bayne, Laurel Public School District, regarding a dedication ceremony on March 17th for the school's "Freedom Hall." RESOLUTION NO. 2265 PROCLAIMING GOVERNOR TED SCHWINDEN AS AN HONORARY CITIZEN OF THE CITY OF LAUREL, MONTANA. Motion by Alderman Meyers that Resolution No. 2265 be passed and adopted, seconded by Alderman Dickerson. Motion carried 7--0. Received a letter of resignation from police officer Jack V. Broadhurst effective March 12, 1987. Motion by Alderman Meyers to accept Jack Broadhurst's resignation, seconded by Alderman Harris. Motion carried 7--0. The Mayor introduced Tim Reiter and Chuck Rodgers, who are applicants for the alderman vacancy in Ward Three. CLAIMS: Claims for the month of February, 1987, were reviewed by the Budget/Finance Committee and recommended that they be paid. Motion by Alderman Harris to pay the claims for February, 1987, seconded by Alderwoman Kilpatrick. Motion carried 7--0. PORTA-PATCHER - BID OPENING: This was the time and place advertised for bid opening on the sale of the porta-patcher. No bids were received. Ernie Davis said that since we didn't receive any bids he would like permission to consign the porta-patcher to Western Equipment for them to sell it for us. Their commission would be 15% of the sale amount and they would like a 6-month contract. Joe Bradley, City Attorney, said that he didn't see any problem with this since we have tried the bid process and didn't receive any response. page2 Minutes of the City Council of Laurel After further discussion, and since the sale price could be more than $10,000, Joe said that he will do some further checking on the legality of this type of sale. BIDS FOR CONCRETE WORK: At the February 17, 1987, City Council meeting the bid opening was delayed and the deadline for receiving bids was extended to March 3, 1987. All bids received were opened and read aloud. Merle Cherry Construction Bid Bond Attached $17,630.00 1231 5th Avenue Laurel, MT. 59044 Quality Concrete Co. Bid Bond Attached $24,340.00 2111 4th Avenue North Billings, MT. 59103 The bids were referred to the Street & Alley Committee for a recommendation at the next regular Council meeting on March 17th. 1985--86 AUDIT REPORT: Mel Tiensvold, CPA, presented the audit report at the February 17, 1987, Council meeting. Time was allowed for Council members to review the report. Motion by Alderman Dickerson to accept and approve the 1985--86 audit report as presented, seconded by Alderman Orr. Motion carried 7--0. ORDINANCE NO. 903 (second reading) ADOPTING THE NEW ZONING MAP AS RECOMMENDED BY THE PLANNING BOARD. Public Hearing - no comments Motion by Alderman Meyers that Ordinance No. 903 (second reading) be passed and adopted, seconded by Alderman Collins. Upon taking a roll call vote, all aldermen present voted, "YES." Motion carried 7--0. NO SMOKING DURING COUNCIL MEETINGS: A resolution was presented to prohibit smoking during Council meetings. RESOLUTION NO. 2266 SMOKING PROHIBITED IN COUNCIL CHAMBERS Motion by Alderman Meyers that Resolution No. 2266 be passed and adopted, seconded by Alderman Dickerson. Motion carried 7--0. ORDINANCES AMENDING THE REQUIREMENT THAT CITY OFFICIALS LIVE WITHIN. THE CITY: Ordinances amending the requirement that City officials live within the City limits were presented. ORDINANCE NO. 904 (first reading) A~ENDING SECTION 2.04.020, ELECTIVE AND APPOINTIVE OFFICES, OF THE LAUREL MUNI- CIPAL CODE. Motion by Alderman Dickerson that Ordinance No. 904 (first reading) be passed and adopted, seconded by Alderman Orr. Upon taking a roll call vote, all aldermen present voted, "yES," except Alderman Collins and Alderwoman Kilpatrick who voted, "NO." Motion carried 5--2. Discussion about changing the requirement that City employees live within the telephone prefix "628." It was suggested to change it to the Laurel City- County Planning jurisdictional area. More discussion on whether the City has the authority to require employees and appointed officers to live within a certain boundary. ORDINANCE NO. 905 (first reading) AMENDING SECTION 2.08.080, CITY ENGINEER, OF THE LAUREL MUNICIPAL CODE. Motion by Alderman Dickerson that Ordinance No. 905 (first reading) be passed and adopted, seconded by Alderman Orr. After a discussion, Alderman Dickerson withdrew his motion and Alderman Orr withdrew his second. This ordinance regarding an amendment to the requirement that City officials live within the City limits will be delayed until an Attorney General's opinion is received. ORDINANCES REGARDING PLAT APPLICATIONS AND EXAMINING LAND SURVEYORS: Ordinances regarding plat applications and examining land surveyors were presented. page 3 MinUtes of the City Council of Laurel ORDINANCE NO. 906 (first reading) AMENDING SECTION 18.20.020(B) AND SECTION 18.28.020(A) CORRECTING CLERICAL ERRORS. Motion by Alderman Dickerson that Ordinance No. 906 (first reading) be passed and adopted, seconded by Alderman Meyers. Upon taking a roll call vote, all aldermen present voted, "YES." Motion carried 7--0. ORDINANCE NO. 907 (first reading) AMENDING SECTION 18.32.020, FINAL PLAT APPLICATION, TO PROVIDE THAT FINAL PLATS SHALL BE REVIEWED BY PLANNING BOARD, CITY ENGINEER, AND EXAMINING LAND SURVEYOR. Motion by Alderman D±ckerson that Ordinance No. 907 (first reading) be p~ssed and adopted, seconded by Alderman Collins. Upon taking a roll call vote, all aldermen present voted, "YES." Motion carried 7--0. ORDINANCE NO. 908 (first reading) ADDING SECTION 18.32.045, FEES FOR EXAMINING LAND SURVEYOR, TO THE LAUREL MUNICIPAL CODE. Motion by Alderman Dickerson that Ordinance No. 908 (first reading) be passed and adopted, seconded by Alderwoman Kilpatrick. After a discussion, Alderman Dickerson withdrew his motion and Alderwoman Kilpatrick withdrew her second. The ordinance was referred back to the City- County Planning Board for further discussion and a recommendation. BONDING REQUIREMENTS FOR PUBLIC UTILITY COMPANIES: ORDINANCE NO. 909 (first reading) AMENDING SECTION 11.04.015, PAYMENT OF INSPECTION FEES AND POSTING OF BONDS REQUIRED, OF THE LAUREL MUNICIPAL CODE. Discussion. Motion by Alderman Dickerson that Ordinance No. 909 (first reading) be passed and adopted, seconded by Alderman Orr. A roll call vote was taken: Aldermen Harris, D±ckerson, Orr and Wood voted, "YES." Alderwoman Kilpatrick and Alderman Collins voted, "NO." Alderman Meyers abstained. Motion carried 4--2 with 1 abstention. COMMITTEE REPORTS: --Budget/Finance Committee minutes of March 3, 1987, were presented and reviewed. High Band Radios Discussion about the need to purchase high band radios. Law enforcement agencies throughout the State have either converted or are in the process of converting over to the high band system. The Highway Patrol has high band and it's causing problems with the Laurel Police Department not being able to communicate with them. There is money in this year's budget to purchase radios, but it's necessary right now to apply for the new frequencies first. The fee of about $400 needs to be sent with the application. Motion by Alderman Dickerson to approve sending a manual prepared warrant with the application for new radio frequencies, seconded by Alderman Collins. Motion carried 7--0. Alum Bid Dave Michael received two informal bids for alum. Dyce Sales @ $256.00 a ton and Van Waters & Rogers @ $269.40 a ton. The bid is based on a truck load rate (24-Ton). Motion by Alderman Meyers to accept the 10w bid from Dyce Sales in the amount of $256.00 a ton ($6,144.00), seconded by Alderman Dickerson. Motion carried 7--0. Purchases The Mayor asked that purchases over $300 must be approved by the Budget/Finance Committee for the remainder of the fiscal year. This will help monitor the cash flow situation. Motion by Alderman Dickerson to allow the Budget/Finance Committee to authorize purchases over $300, except for emergencies, for the remainder of this fiscal year, seconded by Alderwoman Kilpatrick. Motion carried 7--0. Budget/Finance Committee meetinqs The Budget/Finance Committee will meet the 1st and 3rd Tuesday at 4:30 p.m., for the remainder of this fiscal year. page 4 Minutes of the City Council of Laurel Motion by Alderman Harris to enter the Budget/Finance Committee minutes of March 3, 1987, into the record, seconded by Alderman Collins. Motion carried 7--0. --City Council Committee of the Whole minutes of February 17, 1987, were presented. Motion by Alderman Meyers to enter the City Council Commttee of the Whole minutes into the record, seconded by Alderman Dickerson. Motion carried 7--0. --Fire Committee minutes of February 23, 1987, were presented and reviewed. Motion by Alderman Harris to enter the Fire Committee minutes of February 23, 1987, into the record, seconded by Alderman Dickerson. Motion carried 7--0. Rob Harris reported that he should have information by the next Council meeting regarding the fire district contracts for next year. --Garbaqe Committee minutes of February 24, 1987, were presented and reviewed. Motion by Alderman Meyers to accept the Committee's recommendation to credit Ken Miller for garbage paid at 201% East Main when the building was vacant, and apply this credit to his landfill bill, seconded by Alderman Dickerson. Discussion on whether Ken Miller should be allowed this credit. Question on the motion. Division of the House: Aldermen Meyers, Dickerson, and Harris voted, "YES." Aldermen Wood, Orr, Collins, and Alderwoman Kilpatrick voted, "NO." After further discussion, Alderman Orr changed his vote to, "YES." Motion carried 4--3. Motion by Alderman Meyers to enter the Garbage Committee minutes of February 24, 1987, into the record. Motion carried 7--0. --Insurance Committee minutes of February 18, 1987, were presented and reviewed. Discussion about the "125 Cafeteria Plan." Basically this is a payroll deduct, tax exempt plan to pay medical expenses not covered by an insurance policy. Property Insurance Discussion regarding the City's property insurance. Last year the premiums increased by 56%. The committee recommends that the City advertise for insurance proposals. Motion by Alderman Harris that the City advertise for property insurance proposals, seconded by Alderman Collins. Motion carried 7--0. Motion by Alderman Meyers to enter the Insurance Committee minutes of February 18, 1987, into the record, seconded by Alderman Collins. Motion carried 7--0. ALDERMAN APPLICANTS: The City Council would like all applicants for the Third Ward Alderman position to come to the City Council Committee of the Whole meeting at 6:15 p.m., March 17, 1987, to give a short presentation. The Mayor will notify all applicants. COMMENTS FROM THE AUDIENCE: Bob Dantic appeared before the Council on behalf of the business people in Laurel. As a St. Patrick's Day promotion, he requested permission to have a parade beginning at Thompson Park, down 1st Avenue, then on Colorado to Main Street, from the underpass to Jan's IGA. The Governor, the Mayors from Laurel and Billings, and possibly four or five bands will be in the parade. Discussion. Motion by Alderman Dickerson to grant permission to have a parade on St. Patrick's Day, March 17th, at 4:30 p.m., pending approval from the State Highway Department, seconded by Alderman Collins. Motion carried 7--0. MAYOR'S COMMENTS: The Mayor requested the Council's permission to advertise for swimming pool personnel. Motion by Alderman Dickerson to advertise for swimming pool personnel, seconded by Alderman Orr. Motion carried 7--0. License Committee meetinq Chuck Dickerson announced that there will be a License Committee meeting Tuesday, March 24th, at 5:30 p.m. Minutes of the City Council of Laurel New Police Officer Alan Crowe requested permission to advertise for a new police officer (Jack Broadhurst's replacement). Motion by Alderman Orr to advertise for a new police officer, seconded by Alderman Dickerson. Motion carried 7--0. Peg Kamerzel, City Treasurer, reported that she has billed the general con- tractor and sub-contractors working on the Town Pump project. New Owl Cafe License The New Owl Cafe opened for business yesterday. Discussion regarding a fire inspection. Peq Kamerzel requested permission to issue them a City license. Motion by Alderman Dickerson to grant the New Owl Cafe a City business license, pending a fire inspection, seconded by Alderman Meyers. Motion carried 7--0. Joe Bradley reported: 1) That a letter has been sent to Mr. Zuck, Sunhaven Trailer Court, giving him 30 days to get with Jim Flisrand about putting in his water line or ask for an extension. 2) Asphalt Supply meeting - The Laurel Outlook ran a correction because everything wasn't going to be decided at the preliminary hearing. They all met and the judge was going to work out a schedule and pick a date, but that hasn't been decided yet. 3) Boat ramp at Riverside Park - The State said they will re-write the ease- ment and they will be responsible for maintaining the boat ramp. Jim Flisrand reported that HKM Associates has been picked to design the boat ramp. There being no further business to come before the Council at this time, the meeting was adjourned at 8:37 p.m. Donald L. Hackmann, City Clerk Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 17th day of March, 1987. Donald L. Hackmann, City Clerk