HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.01.2009MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 1, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Chuck Dickerson
Mark Mace
OTHERS PRESENT: Mary Embleton Bill Sheridan
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:35
p.m. There was no public in attendance.
The minutes of the August 18, 2009 meeting were presented and approved via motion by Mark,
seconded by Chuck, and passed unanimously.
The committee approved June Journal Voucher #867 via motion by Chuck, seconded by Mark, and
passed unanimously. This JV included a $500 expenditure by the Ambulance Dept. that had been
submitted late, and therefore changed the Final General Fund FY2009 expenditures and cash by that
amount.
August claims totaling $580,822.93 were reviewed. This amount included some project payments
and the liability and property insurance premium to MMIA. The claims were approved via motion by
Chuck, seconded by Mark, and passed unanimously.
There were no purchase requisitions presented.
The Comp/OT reports were reviewed for PPE 8/23/09.
The Payroll Register for PPE 8/23/09 totaling $161,682.13 was reviewed by the committee. Motion
by Chuck, seconded by Mark to recommend council approval of the payroll register. Motion passed
unanimously.
Clerk/Treasurer's Comments:
Bud et rocess: Mary received the certified taxable values today, but hasn't had time to compare or
compute the tax revenues. This is a reappraisal year, and one change is that the newly taxable value,
which generates the "floating mill", is valued at 100%. Mary participated in a phone conference
today with the DOR and they stated that these values were "solid" and that no significant changes
from property review or tax appeals are anticipated. A revised Budget Calendar will be presented at
the next meeting.
Water line insurance fund: Mary still hasn't had time to prepare for this issue, and asked if it could be
postponed to the next meeting.
Mayor's Comments:
TIFD u te: Mayor Olson was absent, so Bill reported that the mayor met with LURA recently
regarding the proposed utility extensions. The estimates are higher than originally stated, due to
storm water issues. Costs are up to $90,000, and it is hoped that the TIFD will pay $70,000 to
$75,000 towards this project.
Budget/Finance Committee
September 1, 2009
Chief Administrative Officer Comments:
Impact Fees: Bill has done some work on this issue, looking into impact fees for police, fire,
ambulance, and parks. Parks is the easiest to determine for new developments. He will also
continues to pursue grants for capital for police, fire, and ambulance.
Storm Water Project & S. 0 Ave. overlay update: Bill said the contractors will start on South 1St
Ave. soon. They have had difficulties on the E. Main portion so far, rupturing city and other utilities.
West Main Sidewalk SID & overlay: Bill told the committee that they have reached agreements and
understandings on sidewalks and this project will start soon. The right-of-way issues are being
finished up.
Wastewater Plant U ade prelitniEga engineering r ort: Bill reported that Morrison Maierle has
submitted another Task Order (0), and there are some concerns from staff on administration of this
project. Bill will meet with Morrison Maierle to attempt to lighten administration and speed up
construction.
Other - Mary mentioned the Montana League of Cities and Towns annual conference in Great Falls
on October 6-9. She asked that if council members plan on attending to let her know so she can send
in the registrations.
The next regular Budget/Finance meeting will be Tuesday, September 15`" at 5:30 p.m.
The agenda will remain the same.
The meeting adjourned at 5:56 p.m.
Respectfully submitted,
Mary K. bleton
City Clerk/Treasurer