HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.18.2000MEMBERS PRE SENT:
MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 18, 2000 7:00 P.M.
DPW OFFICE
Chairman Bud Johnson
Gay Easton
Mark Mace
Ken Olson
OTHERS PRESENT: Larry McCann Mary Embleton
The committee reviewed the Financial Reports for August 2000 and recommend to council that
they be approved.
August Journal Vouchers #81-85 were reviewed and approved.
The following purchase requisitions were approved:
GENERAL FUND:
Install outside security lights - west side of FAP $1,850.00
Repair clutch and transmission on Tender #2 - Fire Dept. 2,644.02
First year lease on new pickup - Building Dept. 5,121.31
First year lease on new engineering equipment - Building Dept. 807.91
Storage cabinet for flammable liquids - Shop 677.00
STREET MAINTENANCE FUND:
20 ton asphalt (cold mix) $1,800.00
GAS TAX FUND:
600 ton cold mix asphalt $19,000.00
CAPITAL PROJECTS FUND:
Install curb and gutter- Cemetery $ 9,000.00
WATER FUND:
Liquid alum for water plant $ 2,900.00
Divers to clean intake alley 600.00
5 temporary services on Hazel - water line replacement 1,100.00
Water line for replacement on Hazel 6,000.00
SEWER FUND:
Repair lift station pump
Sample analysis - sewer plant
Rebuild air compressors at sewer plant
$ 4,000.00
550.00
2,250.00
SOLID WASTE FUND:
Cable links for packing cylinders - G9
8 tires for roll-offtruck - G2
Landfill fees for June, 2000 (late submission)
Landfill fees for August, 2000
$ 981.92
2,500.00
7,159.80
7,131.40
The committee reviewed the comp/OT reports for PPE 9/3/2000.
The payroll register for PPE 9/3/2000 totaling $95,563.79 was reviewed and approved.
The revised minutes of August 18, 2000, were reviewed and approved via motion by Ken,
seconded by Gay and passed unanimously. The committee also reviewed the minutes of
September 5, 2000. Mary reported that she double checked the payroll figures and found them to
be correct. She also reported that the mayor's signature has been added to the Yellowstone Bank
accounts. Motion by Gay, seconded by Ken to approve the September 5, 2000, minutes. Motion
passed unanimously.
Larry explained the status of the 8t~ Avenue Project. The state will not include water and sewer
line replacement in the project unless it is determined to be in conflict with the project.
Therefore, Larry recommends contracting with Engineering, Inc., to engineer the water and
sewer lines since they are already the state's engineers for the project. The estimated costs are
$7,602 for water and $8,382 for sewer. It is practical and cost effective to use this firm, and
since the total estimated costs are less than $20,000, the bidding procedures do not apply.
Motion by Ken, seconded by Mark to have Mary draw up a budget amendment resolution, taking
these costs out of water and sewer reserves and have it on the October 3~d council agenda.
Motion passed unanimously.
Larry presented his proposal for sewer rate increase. Bud commended Larry's efforts in putting
this information together using PowerPoint software. His presentation is scheduled for pre-
council on Tuesday, September 19th. Larry explained that the process he used to arrive at this
rate increase came from both Montana Rural Water and Midwest Assistance Program. The
proposal includes a 58% increase for this fiscal year and 5% per year for the next three years.
Discussion followed and it was recommended by the committee that since expenditures increase
approximately 7% per year, then a 10% rate increase per year for the next three years would be
more realistic. Larry advocated annual increases in order to be able to fund the various future
projects he outlined in his presentation. Alter the informational presentation tomorrow night, the
public will be informed by means of the newsletter. Bud recommended that the projected
revenue figures be prorated and revised to reflect when the rate increase will become effective
and realized, say in January of 2001. Lengthy discussion followed, and Larry agreed to revise
the figures for tomorrow night.
Larry requested reimbursement for room charges that were charged against his personal credit
card. He explained that Don Nelson and Brad Krause were sent to a school in Great Falls last
month, and Larry had made reservations for them using his personal credit card. Due to a
miscommunication, they stayed at a different motel. Larry asked to be reimbursed for $57.20.
Motion by Ken, seconded by Mark to approve the request, which passed unanimously.
Mary then reviewed the Cash Report for August, explaining the reasons for the different cash
accounts for Water, Sewer, and Capital Projects. She will complete the required paperwork on
several grant funds to get reimbursements. She also informed the committee that the city had to
pay back $1,077.00 to the Montana Board of Crime Control because the city did not use all of
the grant. Mary was instructed to follow up on the status of the CorpsL1NK contract for
community service.
The meeting adjourned at 9:00 p.m. The next Budget/Finance Committee meeting will be
Monday, October 2ha, at 7:00 p.m.
Respectfully submitted,
Mary K. Embleton
Clerk-Treasurer