HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.18.2009MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 18, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Doug Poehls
Chuck Dickerson Mayor Olson
OTHERS PRESENT: Bill Sheridan Cathy Gabrian
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order. There
was no public in attendance.
The minutes of the August 4, 2009 meeting were presented and approved via motion by Doug,
seconded by Chuck, and passed unanimously.
June Journal Vouchers #864-866, July Journal Vouchers #901-904, and the Billing Adjustments
for July 2009 were reviewed. Motion by Doug, seconded by Chuck to approve the journal vouchers
and UB adjustments. Motion passed unanimously.
The June 2009 Final Unaudited Financial Statements were reviewed by the committee. Motion by
Chuck, seconded by Doug to recommend approval of the June 2009 Final Unaudited Financial
Statements to the council. Motion passed unanimously.
The committee reviewed the Camp/OT reports for PPE 8/9/09.
The Payroll Register for PPE 08/09/09 totaling $160,914.23 was reviewed by the committee.
Motion by Doug, seconded by Chuck to recommend council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer's Comments:
Budget process: Mary has several budgets in but is still waiting on the PWD budgets.
Mayor's Comments:
TIFD update: The Mayor said the Laurel Urban Renewal Agency has committed $70,000 towards
installing the water line under the road, to the south side of Main Street. Great West has said there
will be interference with the storm water drain and the project may run more than what was originally
anticipated. The lines would cross Main Street on the east side by Northern Rockies Glass and on the
west side at 3?d Avenue. The Mayor said it is vital to get water to this area for streetscape and
business that will be necessary for revitalization of this area.
Chief Administrative Officer Comments:
Impact Fees Feasibility Study update: Bill said the parks, police, fire and emergency medical are
areas that have been targeted, that we need to stay on top of. Park land is set aside in new
developments and we need to come up with the money to make improvements to them so they are
useful.
Storm Water Project & S. V Ave. overlay update: Bill said most of the curb and gutter work is done.
The street will then be ripped up and a new asphalt mat put down. The project should be done within
three to four weeks.
Budget/Finance Committee
August 18, 2009
West Main Sidewalk SID & overla : Bill said this project is going to happen. We are working to get the
water pipe to the south side of Main Street. The loading dock will not be out in time for this project but
eventually it will be removed. The curb and gutter will be installed but there are problem areas where the
sidewalk will not be installed, at this time. Bill reported stakes have been installed where the curve will be
cut to make a right hand turn to go in the underpass.
Wastewater Plant Upgrade preliminary engineering report: Bill said we are pushing Morrison- Maierle
forward. Not all plans are in place but the line between the plants is engineered. The engineering should be
finished on the two lift stations by the end of the month. It was stated we are in good shape as far as time
constraints go. Hopefully DEQ will approve it.
Other - It was suggested to take the items for the intake lids off the agenda but it needs to stay on as people
are coming to talk of recovery on the lids.
The next regular Budget/Finance meeting will be Tuesday, September 15t at 5:30 p.m.
The meeting adjourned at 6:00 p.m.
Respectfully Submitted,
Cathy Ga rian
Deputy Clerk