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HomeMy WebLinkAboutLocal Emergency Planning Committee (6)LOCAL EMERGENCY PLANNING COMMITTEE 2305 87N AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 AGENDA AGENDA September 10, 2009 FIRE STATION #1 1:30 P.M. [PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE] INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT - - [Jim Kraft] Reports will be presented quarterly in the months of March, June, September, and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT [Jeff Ashworth] 2) GRANTS SuecoMMrrTEE [Diane Lehm] 3) CAER I CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) UNIFIED HEALTH COMMAND & MEDICAL RESERVE CORPS [Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE [Paul Hutter] 6) COMMUNICATIONS SUBCOMMITTEE [ ] 1. Big Sky 11 Consortium [Jim Kraft] 7) TRAINING SuBCOMMITTEE [Mike Glancy, Paul Dextras] OLD BUSINESS NEw BUSINESS OTHER BUSINESS 1. FAMILY ASSISTANCE PROCESS (Dan Bryan) MEETING DATES FOR 2009 [2ND THURSDAY OF EACH MoxrH @ 1:30 P.M. - UNLESS OTHERWISE NOTED] darYqRY 8, 2009 dyL-* 9, 2OW FC4MIJA AUGW6T 100a MARGI112, 20W SEPTEMBER 10, 2009 Apw9; 298 OCTOBER 8, 2009 MAY-a4-2A9a NOVEMBER 12, 2009 NE 1-, 2009 DECEMBER 10, 2009 * ANNUAL BUSINESS MEETING - ELECTION OF OFFICERS AUGUST 13, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8T" AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 AGENDA MINUTES AUGUST 13, 2009 The meeting was called to order @ 1:30 p.m. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS FUTURE EvENTs MINUTES Minutes from the previous meeting approved as amended and re-distributed on 8-13-09 [Haaland/Kraft] FINANCIAL QUARTERLY FINANCIAL REPORT [JIM KRAFT] Next report due REPORT At the June meeting, Jim Kraft reported a balance in account of $16,090.11. The only expenditure September 2009 since the March report was $63.13 for refreshments @ the Communication Team Leader Course. COMMITTEE EXERCISE DESIGN COMMITTEE: [JEFF ASHWORTH, CHAIR] REPORTS VIGILANT GUARD EXERCISE: September 15-16-17/Helena: Joint force exercise/State National Guard. Next Meeting: Five teams to be invited. August 25? 10-11 a.m., OPERATION COYOTE 2010: Jeff reported that they will be in the first planning stages for the Operation Billings Clinic, Room #1 Coyote [County of Yellowstone Operating Together in Emergencies] 2010 Exercise. At this time, it is expected that some of the participants will include CHS Refinery, the Railroad, Laurel Fire Department; Mutual aid with Billings Fire, the Refineries of ConocoPhillips and ExxonMobil, YARES Radio dub, etc. More information will follow as plans and scenarios are developed. GRANTS COMMITTEE (DIANNE LEHM, CHAIR] PRE-DISASTER MITIGATION: Grant application was submitted to the State in mid-December. Dianne reported that it appears that they are one-step closer in the process. A conference call last week makes them think that the grant application is still under consideration. BLM FUEL REDUCTION GRANT: Grant application for 2009 has been submitted and Dianne reported that they have received a request from FEMA requesting additional information. BILLINGS CLINIC - HERSA GRANTS: Joe Marcotte reported that they will be dosing out existing grants at the end of the month and there has been no notification regarding any up and coming grant opportunities. RIVERSTONE HEALTH reported that they too will be dosing out current grants at the end of the month. AUGUST 13, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTPE, CHAIR SEPTEMBER 10, 2009 AGENDA COMMITTEE CAERICITIZENS CORPS [PAM SANDERSON) REPORTS Sheri Centifanto reported that CAER (Community Awareness in Emergency Responses) have a number of projects in the works. August 24.30: "United We Serve" Campaign. The United We Serve summer initiative begins on June 22nd and runs through the National Day of Service and Remembrance on September 11th. The National Day of Service and Remembrance was created by the Edward M. Kennedy Serve America Act, which President Obama signed in April to help encourage and facilitate community service across the country. During this summer, the President is renewing his call to all Americans to identify needs in their communities, engage in meaningful service to create change - and stay engaged with those projects long after September. The President's call focuses on four key areas where everyone can have a continuing impact in their community: education, health, energy and the environment and community renewal. To create new service projects, to find service projects in their communities and to share stories about projects that are making a difference, Americans can visit the Corporation's website, htt .lAvww. serve. ov. President Obama's video was distributed via email by the Corporation for National and Community Service . View President Obama's full video message at http.lAvww. serve. aov. "The challenges we face are unpre=cedented in their size and scope, and we cannot rely on quick fixes or easy answers to put us on the road to recovery," President Obama says in the video message. In this new century, we need to a build a new foundation for economic growth in America. My Administration has already begun this work with dramatic new investments in education, health care and clean energy - investments that will create new jobs and lay the foundation for lasting prosperity. But we cannot do this alone here in Washington...' 'The goal of United We Serve is to help make volunteerism and community service part of the daily lives of all Americans in order to help build a new foundation, one community at a time [excerpt from June 17, 2009 Press Release] August 29: Ready MT Events Planned. We invite you and your communities to participate in our event as a presenter and guests. The Governors Office of Community Service will be putting on a Fire Ready Montana Event in each of the following communities: Tuesday August 25, 2009 - Libby, MT Wednesday August 26, 2009 - Missoula, MT 5-9pm City Hall, The Ponderosa Room 5-9pm Rattlesnake area- No firm location yet Local Contact: Ed Levert and Don Crawford Local Contact: Jake Kreilick 406.293.2847 406.829.8426 Thursday August 27, 2009 - Lincoln, MT Friday August 28, 2009 - Bozeman, MT 5-9pm - Community Hall 4-8pm - Bear Canyon Local Contacts: Bill Cyr- 406.362.4999 Local Contact: Crystal Hagerman 406.209.0344 Pat McKelvey- 406447.8225 Saturday August 29, 2009 - Billings, MT 10am-12pm - Lockwood School Local Contact: Beverly Ferguson: 701.240.3719 Come join us for a two part community preparedness event Danielle Shyne Office of Community Service 406,444.9077 and Lord Brown Office of Community Service 406.444.1718 AUGUST 13, 2009 MINUTES 3 LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 AGENDA Se tuber 26:1st Annual r. More information to follow. REMINDER THAT SEPTEMBER IS NATIONAL PREPAREDNESS MONTH COMMITTEE UNIFIED HEALTH COMMAND [DEBBIE HEDRICK] REPORTS Hilary Hams, Riverstone Health reported that Gerd Apuna is no longer with Riverstone Health and introduced Greg Neill the newest member of the Riverstone Health staff. The POD Point of Distribution Exercise July 30, 2009 @ West High School was a success. She thanked Mike Glancy for his help. The after action report is pending. H/N7 Vaccines: Reports are that the vaccine will be coming to Billings, however at this time; they do not know the number of vaccines that will be sent. Joe Marcotte reported that both hospitals have emergency response plans in place and based upon 'lessons learned' during the last outbreak of N1H1 when the plans were activated they are considering merging their plans into one. Seasonal Flu Shots: Flu shots will be available this fall. The exact dates that they will be available is not yet known. More information to follow. CONFERENCE COMMITTEE [PAUL HOTTER] Paul distributed a copy of the draft version of the 2010 Conference Agenda (see below). WEDNESDAY FEBRUARY I OTH ¦ Vendor setup @ Holiday Inn - 2pm - 7pm (required) Sponsors & THURSD6YFEBRUARY 11TH @ HOLIDAY INN Conference Certifications Volunteers • 8 hr Hazwoper - Sam - 5pm Needed. Contact 6 hr Fall Protection -10am - 5 pm General Session/Conference Paul Hutter @ MSSC for more ¦ Registration - lam - 8am information. • Breakfast - 7:30am - 8:30am Paul@aehr.oM ¦ Keynote/General Session - 8am - 9am ¦ Vendor time - gam -10:15am ¦ Breakout sessions -10:15am - 11:45am; 1:30pm - 3pm; 3:15pm - 5pm Lunch/Keynote -11:45am -1 pm ¦ Vendor time -12:45pm -1:30 pm ¦ Evening Session - 5pm - 7pm (vendor time; speaker; food) FRIDAY FEBRUARY 12T" QN, HOLIDAY INN ¦ Health Fair - 7:30am -10am ¦ Breakout sessions - 8am - 9:30am; 10:30am -12pm ¦ Vendor sessions - 9:30am -10:30 am A copy of the proposed topics follows on the last page of the minutes. LEPC members were asked to review and provide Paul with potential speakers and contact information, along with other topic ideas. A copy of the Vendor/Sponsor registration form will be emailed out shortly and all LEPC agencies were asked to consider being either a Sponsor or a Vendor. AUGUST 13, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARcoTTE, CHAIR SEPTEMBER 10, 2009 AGENDA COMMUNICATIONS COMMITTEE (PENDING APPOINTMENT, Chair] Due to changes Patrick O'Neill withdrew his name as Chair of the Communications Committee. Anyone wishing to assume the duties of Chair of this Committee please contact Joe Marcotte. BIG SKY 11 CONSORTIUM [JIM KRAFr] As reported last month, the Dunn Mountain (Bull Mountains) and the Greenough Hill (near Laurel) site assessments/impact studies have been completed and that construction may start by August 2009, depending upon order placement and receipt of the tower and equipment by the State of Montana and of course the weather. TRAINING SUB-COMMITTEE [MIKE GLANCY / PAUL DExTRAS] Mike reported that he is compiling a list of trainers within our LEPC than can assist or even teach other members of our group or representative agencies. There are numerous members with expertise in various areas with training backgrounds that would be willing to "share" their knowledge, skills and abilities with others in our group as that is the reason why we took those classes. I also believe that would demonstrate to our community that we are committed to having a well trained, educated LEPC. Information needed: 1. Authorizing agency (CDC, FEMA, DHS, etc) 2. Title of course 3. Level of training - L449 - NIMS 100 thru 400 4. Date of training 5. If you would be willing to teach, assist or help with a course If you cannot email, glancy d.billings.mt.us You can fax the information to me @ 406-657-8328 NEw BUSINESS MOBILE VETERAN CENTER [John Viviano] Welcome to John Viviano who is the Mobile Vet Center driver. There's now a new and easier way for Montana war veterans to get help with military trauma. This unit is one of only two (the other is in Missoula) within the State of Montana. It is 38ft, 22,000 lb motor home. The Mobile Vet Centers travel all over the state to get to the veterans. The Missoula unit covers the western part of Montana and Billings unit covers the other areas of the state. The idea behind the Mobile Vet Center is if you can't come to them, then they'll came to you. The program is completely free and is designed to reach out to combat veterans who may need services such as therapy. The Mobile Vet Center is completely self-sufficient and can be used in a natural disaster as a place for triage. It has a generator, a shower, a bathroom and a fridge. The" RV" also has three secure computer systems, six phone systems, wheel chair lift and other features including video uplink capabilities, allowing it to conned with five remote stations. The mobile center will be staffed with veterans and those who have extensive experience dealing with the issues the veterans face. He reported that beginning sometime in October he will be chauffeuring a Nurse assigned to the Mobile Vet Center around their service area providing inoculations to Veterans. John also reported that it is his understanding the Mobile Vet Center can be released to work with an government agency in the event of an emergency. AUGUST 13, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 AGENDA NEW BUSINESS SEARCH & RESCUE- US WATER RESCUE DIVE TEAM [ Shane Weinreis] Welcome to Shane Weinreis, President of the US Water Rescue Dive Team. The US Water Rescue Dive Team is a volunteer, non-profit organization, based out of Billings Montana and is comprised of professional divers, commercial divers, law enforcement and medical personnel; all highly trained for aquatic emergencies. Their area of operation is primarily Montana, however, logistics permitting they do assist or respond to any agencies' request. Shane stated that he appreciated being able to make a presentation to the Yellowstone County LEPC and provide information regarding the US Water Rescue Dive Team. The Team has been in existence since 1997, however most people are unaware of their existence and the unique service they provide. Their mission is to reduce the number of water related deaths and incidents by providing water safety and awareness education, water rescue/recovery services, swift water rescue and public safety dive training and consulting. For more information or if you are interested in becoming a member of the US Water Rescue Dive Team, you can contact Shane @ 406-591-4649. OLD BUSINESS FAMILY ASSISTANCE NETWom Group [Dan Bryan] Pending No report. REMINDER THAT YOUR FAITHFUL SCRIBE [THAT WOULD BE ME] WILL NOT BE AT THE SEPTEMBER 10, 2009 LEPC MEETING. PLEASE SUBMIT ALL ADDITIONS TO THE AGENDA TO JOE MARCOTTE, LEPC CHAIR, JMARCOTTE@BILLINGSCLINIC_ORG. ALSO, IF ALL SUB-COMMrrTEE CHAIRS COULD SUBMIT A BRIEF SUMMARY OF THEIR SEPTEMBER MEETING REPORT TO ME VIA EMAIL. THE ADDRESS IS BELOW. MANY THANKS. There being no other business the meeting was adjourned Q 2:55 p_m_ BikleNVorkman]. The next meeting will be September 10 2009 1:30 .m. Kathy E. Gibson Recording Secretary gibsonk ci.bill,ings;mt,us AUGUST 13, 2009 MINUTES 6 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 AGENDA ATTENDANCE RECORD-AUGUST 13. 2009 MEETING: 1:30-2:55 P.M. Name Company Federally Funded Yes / No Miles Travelled TOTAL ATTENDANCE Sommerville, Richard Advanced Care Hos 'tal of MT Syvertson, Suzanne Advanced Care Hospital of MT Lambert, Loma Advanced Care Hospital of MT * Gurchiek, L nd American Medical Response * Westmoreland, Melody American Medical Response No 5 LaFu e, Stephen American Red Cross Washbum, Jill American Red Cross Edlin, Jim Baptist Disaster Relief Lehm, Dianne Big Sk EDA - Project Impact No 1 Nordlund, Patty Bi Sky EDA No 1 Bryan, Dan Billings, City of - Airport Fire * Glancy, Mike Billings, CA of - Airport Fire No 2 Gates, Mike Billings, City of - Airport Fire Dextras, Paul Billings, Ci of - Fire * Gibson, Kathy Billings, Ci of - Fire No 1 Larson, Terry Billings, City of - Fire No 1 Odermann, Frank Billings, City of - Fire R ele, Ed Billings, City of - Fire Ye er, JoL nn Billings, City of - HRD Bedford, John Billings, City of - Police * Kdzek, Boris Billings, City of - Public Works * Workman, (3a BilO , Ci Public Works - Water No 3 * Marcotte, Joe Billings Clinic 1 Aders, Kathy Billings Public Schools 1 Turn uist, Bob Brennta Pacific, Inc. No 35 Cox, Meridith BusinessWatch Montana No 8 Kimble Brad CHS Refine - Laurel Lowe, Russ CHS Refine - Laurel * Taylor, Susan ConocoPhilli s Harmon, Jeff Conoco Pipeline Schep ele, Barbara Cooper Creative Ads Nieskens, Duke County Water District of BI s Heights Barone, Christopher Dept of Homeland Security * Rosh, Ron DPC Ashworth, Jeff DXP - Safety Master No 1 Drain, Kell ExxonMobil No 3 Facer, Bill FBI Cunnin ham, Jim Hansers Automotive DeWitt, Susan HOPEDogs Findley, Lyn HOPE [Animal Assisted Cr" Response] Dogs Vaught, Tana HOPED s AUGUST 13, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 AGENDA Name Company Federally Funded Yes / No Miles Travelled TOTAL ATTENDANCE Moore, Doug_ Indian Health Service Yeager, Derrick Laurel Fire Dept Musson, Rick Laurel Police Dept Hutton, Allan Lockwood Fire Dept Rash, William Lockwood Fire Dept No 7 Woods, Wood Lockwood Water & Sewer Reed, Ton Lockwood Water & Sewer Haaland, Cliff Lutheran Disaster Response No 1 Tone , Dan MT Dept of Labor/Safe Bureau Hanson, Charlie MT Dist. V DES Rep. Baum, Craig Montana Highway Patrol No 1 Bunch, Paul Montana Arm National Guard Jones, Thomas Montana Arm National Guard Nutter, Paul MSSC No 10 Smith, Michael MSSC Davis, Adam MSU-Billings -Police Forshee, Scott MSU-Billings -Police Fachini, Susan MSU-Billings-Police Frieders, Thomas National Weather Service Thomas, Samuel One Eighty Communications Hams, Hilla Riverstone Health No 1 Hedrick, Debbie Riverstone Health Juarez, Joshua Riverstone Health No 1 Neill, Greg Riverstone Health No 1 Rapkoch, Arianne Riverstone Health Schneeman, Barbara Riverstone Health Taylor, Tamalee Riverstone Health Coble, T.C. St. Vincent HELP Flight Dugan, Bill St. Vincent Healthcare O'Neil, Patrick St. Vincent Healthcare Grim, Jill Stillwater County Public Health Yes 100 Kelly, Chuck S sco Food Service Shipley, Terry Trans ortation security Adm Ostermiller, Rod US Marshal's Service Wessel, Carol US Marshal's Service Weinreis, Shane US Water Rescue Dive Team No 1 Haight Rae Ann United States Postal Service Centifanto, Sheri United Way -VISTA 1 Sanderson, Pam United Way Volunteer Center Washburn, Jill United Way / Red Cross West, Debbie United Way Viviano, John VA Vet Center - Mobil Vet Center Yes 7 Ca zi, H. Starr Volunteer - EOC Heinricht, Oscar AUGUST 13, 2009 MINUTES LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH - BILLINGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 7009 AGENDA Name Company Federally Funded Yes I No Miles Travelled Attendance Total Bikle, Chuck & Laura YARES, Radio Club No 6 Gansel, Todd YARES, District Emergency Coord Glass, Ron YARES, Radio Club Stanton, Paul YBGR * Kraft, Jim Yellowstone County DES Yes 1 Lu n, Janelle Yellowstone Count GIS Mann, Shelli Yellowstone Lodging Assoc - Boothill Inn * O'Donnell, Kent Yellowstone Co - Sheriff Paris, Daniel Yellowstone Co - Sheriff SSG Chris Schuff 83rd Civil Support Team Sandbu , Tom 83rd Civil Support Team Verrill, Todd 83rd Civil Support Team TOTAL ATTENDANCE 27 AUGUST 13, 2009 MINUTES LocAL EMERGENCY PLANNING COMMITTEE 2305 Om AVENUE NORTH -BILLINGS, MT 59101 .10E MARCOTTE, CHAIR; SEPTEMBER 10, 2009 AGENDA 201 a -15THANNUAL LEPCIMSSC SAFETY CONFERENCE - POTENTIAL TRACKS/TOPICS OCCUPATIONAL HEALTH & SAFETY CONSTRUCTION TRANSPORTATION MEDICALMEALTHCARE **HumAN RESOURCES EMERGENCY MANAGEMENT • Work Place Lriolence • Drug & Alcohol • Infectious/Contagious • Generations- Aging Workforce • PPE • NFPA 7r}-E • DOT Compliance Disease concerns • Emergency Response & • When OSHA comes calling • Defensive Driving • Pandemic • The Boomers are Coming Recovery; operations planning • Developing Safety Programs • Prescription Drug Abuse • Recruiting Gen X & Y • Terrorism • Safe & the Economy • Workplace stress • Generational Communisation • Dealing with Media • OHS Best Practices Foam • Healthwe Compliance • Team Building n9 with Codes & Standards 1 • Safety & Insurance Issues, Legal • Healt#r;are Emergency Update Management Response • Selling Safety to Senior Management • Front Line Supervisors Role in Safety • Safety Audit Process • Measuring Safe Performance AUGUST 13, 2009 MINUTES to LOCAL EMERGENCY PLANNING COMMITTEE 2305 8T" AVENUE NORTH - BIW NGS, MT 59101 JOE MARCOTTE, CHAIR SEPTEMBER 10, 2009 AGENDA AUGUST 13, 2009 MINUTES 11