HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.04.2009MINUTES
MEMBERS PRESENT
BUDGET/FINANCE COMMITTEE
AUGUST 4, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
Chairman Kate Hart
Chuck Dickerson
Mayor Ken Olson
Doug Poehls
Mark Mace
OTHERS PRESENT:
Mary Embleton
Bill Sheridan
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:33
p.m. There was no public in attendance.
The minutes of the July 21, 2009 meeting were presented and approved via motion by Mark,
seconded by Doug, and passed unanimously.
The committee approved June Journal Voucher #863 via motion by Chuck, seconded by Doug, and
passed unanimously. More June JV's will follow as the year-end accounting work is completed.
Norm Klein will be here on Monday to assist.
July claims totaling $319,120.57 were reviewed. The claims were approved via motion by Doug,
seconded by Chuck, and passed unanimously.
There were no purchase requisitions presented.
The Comp/OT reports were reviewed for PPE 7/26/09. Chuck asked about the need for the 1/2-hour
overtime entry regarding checking a ditch. Staff will research.
The Payroll Register for PPE 7/26/09 totaling $140,009.15 was reviewed by the committee. Mary
explained that the amount is lower than usual due to no health insurance costs as this is a third payroll
in the month of July. However, this payroll does include the July fire calls, which were numerous.
Motion by Chuck, seconded by Doug to recommend council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer's Comments:
Budget process: Mary and Bill had a meeting with Judge Jean today. Mary still needs budgets from
the public works department. The Department of Revenue had another conference call last week to
inform taxing jurisdictions of the progress of certified mills, which are still due to be sent out the end
of August. The DOR had a problem with printing the Real Property Assessments Notices, but that
would not affect the certification process. During the call, it was stated that the Centrally Assessed
property values have been entered into the system. So, with the Mayor's permission, Mary requested
an estimated taxable value.
Water line insurance fund: Mary hasn't had time to prepare for this issue, and asked if it could be
postponed to the next meeting. She was finally able to correct the $300 June cash imbalance, which
was caused by a Payroll program glitch.
Mayor's Comments:
T1FD update: Mayor Olson reported that LURA recommended $70,000 to go for water and sewer
line extensions across Main Street to the south. This work should be done prior to the MDOT mill
and overlay projects scheduled for this summer. Mayor Olson will be writing a letter to accompany
the survey that is going out to TIFD residents and owners. LURA is still waiting for an answer
Budget/Finance Committee
August 4, 2009
regarding non-voting members not attending meetings, and how to replace them. Mayor Olson has
asked Sam to look into this issue.
Chief Administrative Officer Comments:
Impact Fees Feasibility Stud u te: Bill stated that the city needs to look at the Elena Subdivision
SIA and the situation with enforcement, and use this to develop impact fees to address issues such as
parks (land and development) and emergency services (police, fire and ambulance). He asked the
committee for questions and direction. Discussion followed regarding applicability for each
subdivision or all, the need to develop a formula for all future development, maintenance costs, and
the need to get funding up front. Also discussed were the weed and sidewalk ordinances and
enforcement. Mayor Olson suggested asking MMIA for training on liability exposure issues.
Storm Water Project & S. _ 0 Ave. overlay update: Bill said the work has begun on the S. 15`
Ave./2002 Turn Lane project, including sidewalk, curb and gutter.
West Main Sidewalk SID & overlay: Bill told the committee that MDOT has enough funding to
begin this project this year. The city needs to extend water and sewer lines across Main Street, and
deal with the loading dock and other structures. MDOT is also looking at resurfacing East Railroad.
The city would like West Railroad to be considered for future projects.
Wastewater Plant U ade relimi engineering r ort: Bill reported that he met with the city
attorney and city clerk/treasurer today to discuss the contracts with Morrison Maierle. Task Order #2
for the bid and construction part of this project will be on the next workshop agenda. The rate study
contract will be reviewed further.
Other - Chuck asked about the results of the 4`h of July activities with the Chamber of Commerce and
the vendors, and if a timeline has been established yet. Mayor Olson stated he hasn't had a chance to
review all of the final reports so he can then schedule a post meeting.
Chuck asked about GASB 45, which is listed on the agenda under "Future Meetings". Mary stated
that it is an accounting policy, but information is still being finalized. She will bring the issue
forward when the rules and applicability to Laurel have been established.
Mark asked about values of donated assets from developers (streets, curb, gutter, sidewalk,
water/sewer lines, etc.) and how the city will address this issue in the future. It could be included in
the Subdivision Improvement Agreement. Mayor Olson will research other cities.
The next regular Budget/Finance meeting will be Tuesday, August 180' at 5:30 p.m.
The agenda will remain the same.
The meeting adjourned at 6:17 p.m.
Respectfully submitted,
Mary X.
bleton
City Clerk/Treasurer