HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.04.2009MINUTES
DEPARTMENT HEAD MEETING
AUGUST a, 2009 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Bill Sheridan Mary Embleton Joel Sauter
Sam Painter Nancy Schmidt Derek Yeager
Council Agenda - August 4 2009
Public Hearing:
• Ordinance No. 009-09: Ordinance to amend the official zoning map of the City of Laurel, Montana,
to change the zoning designation of a parcel of property located in Yellowstone County from
Residential Manufactured Home to Light Industrial Zoning. (First reading - 07/21/2009)
Scheduled Matters:
• Confirmation of Appointments.
• Ordinance No. 009-08: An ordinance approving the recodification of ordinances adopted by the
City Council that have been compiled as the "Laurel Municipal Code" in accordance with MCA § 7-
5-107. Second reading.
• Resolution No. R09-85: A resolution approving agreements between the City of Laurel and Laurel
Fire District No. 7, said agreements relating to fire protection.
• Resolution No. R09-86: A resolution approving an agreement between the City of Laurel and
Yellowstone County, said agreements relating to wildland fire suppression.
• Resolution No. R09-87: A resolution of the city Council to authorize the Mayor to sign a Renewable
Resource Grant Agreement with the Montana Department of Natural Resources ("DNRC") for Phase
2 of the Water Systems Improvement Project.
• Authorize the City's Legal Counsel to utilize litigation to enforce the Subdivision Improvement
Agreement for Elena Subdivision entered into between the Developer and the City of Laurel.
The council agenda was reviewed.
Draft Council Worksho Agenda - August 11, 2009
Public Works Department:
• Resolution - Accept bid for Phase 2 WTP Project
This will be removed from the council workshop agenda. A special meeting will be scheduled for Tuesday.
Police D artment:
• Resolution - Accept COPS Hiring Recovery Program Grant
Monica Salo has been working on this.
Clerk/Treasurer:
• Resolution - Disposal of City records
Mary stated that this is a housekeeping issue.
Executive Review:
• Council Issues:
o Trees in boulevards (Chuck Dickerson)
Staff will report on this issue at the council workshop.
Department Reports:
Ambulance Service
Department Head Meeting Minutes of August 4, 2009
There was no discussion.
Clerk/Treasurer
• Budget
Mary stated that she has requested estimates of the city's taxable value from the DOR. She is still waiting
on budgets from the public works departments. She and Bill met with Judge Kerr today to review the
court's budgets.
Fire Department
• Preparations for new fire station
• Status of Fire Department grants
The city should hear about the grant by the end of September. Derek is working on a second plan for a mill
levy for one or two stations.
Library
• Status of City of Laurel's website
Nancy is making updates to the website and will ask the departments for information.
Police Department
• Status of Chief s recovery
Chief Musson should return to work in a week or two.
Monica is working on the COPS grant paperwork.
City Planner
• Various grants for "Laurel Dump Cleanup"
There was no discussion, as James was at a meeting in Yellowstone County.
Public Works Department
• Construction of a storage building
There was nothing new to report.
• Status of street project with Hardrives Construction
Hardrives will return next week.
• Status of water distribution upgrade
There was nothing new to report.
• Alder Avenue
There was nothing new to report.
• Status of Main Street from 1" to Wh Avenues
This project will be coming this year.
• l5t Avenue South and SE 4th Street
The project will be done this summer.
• Report on progress with South Laurel Business SID
The agreements are being signed.
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Department Head Meeting Minutes of August 4, 2009
• Status of Wastewater Plant upgrade
The project includes the water line, the lift stations, and the head works.
• Solid waste truck purchase
There was nothing new to report.
• Ditch mitigation ARR.A grant project - 7t' Street
There was no discussion.
Cif Attorney
Sam is working on the draft water regulations.
Sam, Bill and Mary will meet regarding engineering firm issues.
Ma or Olson
• Park Maintenance Districts
• Approval forms
• Surplus auction
There was no discussion, as Mayor Olson was meeting with County Commissioner Kennedy.
Chief Administrative Officer
• Schedule of Fees and Charges
Bill stated that this is not done yet.
• Moratorium on water resale rates and other water rates
Sam has provided a draft document for this item.
• Impact Fees
Bill is working on four items for impact fees.
• City's lease of railroad property on Main Street for various uses
Mayor Olson and Bill will go to Missoula for discussion with MRL in the near future.
• Water service to MRL property on the south side of Main Street
The project will extend water and sewer services to the south side of Main Street.
• Bus Transit System
Bill stated that this is in good shape and the consultant will complete the study soon.
Other
There was no discussion.
The meeting adjourned at 3:25 p.m.
Respectfully submitted,
Mary K. Embleton
Clerk/Treasurer