HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.21.2009MINUTES
BUDGET/FINANCE COMMITTEE
JULY 21, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Kate Hart
Chuck Dickerson
Mayor Olson
Doug Poehls
Mark Mace
OTHERS PRESENT:
Cathy Gabrian
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order. There
was no public in attendance.
The minutes of the July 7, 2009 meeting were presented and approved via motion by Mark, seconded
by Doug, and passed unanimously.
June Journal Vouchers #856-862 and the Billing Adjustments for June 2009 were reviewed.
Motion by Chuck, seconded by Doug to approve the journal vouchers and UB adjustments. Motion
passed unanimously.
The June 2009 Preliminary Financial Statements were reviewed by the committee. Motion by
Doug, seconded by Chuck to recommend approval of the June 2009 Preliminary Financial Statements
to the council. Motion passed unanimously.
The committee reviewed the Comp/OT reports for PPE 7/12/09. This report included the 4"' of July
holiday.
The Mayor commented that we changed the way we did business on the 4"' of July. The Chamber of
Commerce handled the vendors for the event. By doing this, they incurred the cost for the port-a-pots
but the city did not bring in any revenue from the vendors, as we have in the past. He said we will
discuss the options with department heads, visit with the vendor community and decided whether to
stay with the Chamber or go back to coordinating it ourselves. He feels this is an event for the non-
profit vendors.
The Payroll Register for PPE 07/12/09 totaling $183,519.45 was reviewed by the committee.
Motion by Mark, seconded by Doug to recommend council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer's Comments:
Budget process: The budget process is ongoing.
Mayor's Comments:
TI..FD update: The Mayor said Shirley McDermott of LURA will attend the council meeting next
week. They would like to invest $17,900.00 towards installing the water line under the road, to the
south side of Main Street.
Chief Administrative Officer Comments:
Impact Fees F'easibili Stud update: The Mayor feels Laurel will have another growth spurt and we
need to be ahead of the game and have the impact fees in place. We realize now the importance of
them and should have had them in place before the last growth spurt.
Budget/Finance Committee
July 21, 2009
Storm Water Project & S. 1St Ave. overlay update: The flat work is being done and there is a business
that wants to change its approach. The Mayor said the county has offered to take our millings and
they would provide the manpower to redo Alder and Fir Avenues and the parking lot by the soccer
field. The parking lot may need a bonding agent because of the turning that's done and straight
millings may not hold up.
There was discussion regarding the future parking lot off 8"' Street, storm water drainage and possible
landscaping. The PWD already has council consent to use the millings on any public area.
West Main Sidewalk SID & overla : The Mayor said we are still in a good position and the project is
back to 2010. There are people of interest looking at purchasing the old elevator. There was
discussion regarding the benefits of extending a water line to the south side of Main Street and if
done, would recommend an 8" line for fire flow and to handle multiple businesses.
Wastewater Plant Upgrade preliminary engineering re ort: We received word from Morrison Maierle
regarding doing the engineering for the oxidation ditch. It was asked if we want to extend their
contract or go with Great West Engineering. Engineering work is completed on the lift station, the
agreement easement for the 8" line and work is ongoing on the head works.
Other - Mark questioned the water line insurance and how the money is being used. A report will be
given at the next meeting.
The next regular Budget/Finance meeting will be Tuesday, August 0' at 5:30 p.m.
The meeting adjourned at 6:06 p.m.
Respectfully Submitted,
Cathy Gabrian
Deputy Clerk