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HomeMy WebLinkAboutCity Council Minutes 02.05.1991Minutes of the City Council of Laurel February 5, 1991 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Bob Gauthier at 7:03 p.m., on February 5, 1991. COUNCIL MEMBERS PRESENT: Norman Orr Lonnie Kellogg Bruce Teeters Bob Graham L.D. Collins Ron Marshall Chuck Rodgers COUNCIL MEMBERS ABSENT: Donna Kilpatrick INVOCATION: Invocation was given by Reverend Molt. MINUTES: Motion by Alderman Collins to approve the minutes of the regular meeting of January 15, 1991, as presented, seconded by Alderman Marshall. Motion carried 7--0. CORRESPONDENCE: Received a letter of resignation from Dave Powers from the Laurel Airport Authority, effective February 1, 1991. Received a letter of resignation from Peg Kamerzel, City Treasurer, stating that she will be retiring as of March 31, 1991. Bob Gauthier stated the Personnel Committee met to discuss the hiring of a new treasurer. Guidelines were set regarding salary, job requirements and advertising for the position and a copy was presented to the council to vote on. Motion by Alderman Collins to approve the advertisement for City Treasurer, as presented, seconded by Alderman Orr. Motion carried 7--0. Motion by Alderman Orr to accept the resignation of Peg Kamerzel, effective March 31, 1991, seconded by Alderman Rodgers. Motion carried 7--0. Received the January 1991 newsletter from the Montana Municipal Insurance Authority. Received a letter from the Montana Department of Commerce regarding Big Sky Dividend legislation. Received official notice of the 1990 Census with Montana recording 799,065, Yellowstone County 113,419 and Laurel 5,686 people. Received four letters from citizens willing to serve on the City-County Planning Board. Howard Clayton and Larry Thomas are city residents and Richard Hedman and Billielou Lance are county residents. The letters were referred to the City-County Planning Board for a recommendation at the next council meeting. CLAIMS: Claims for the month of January were reviewed by the Budget/Finance Committee and recommended that they be paid. Motion by Alderman Orr to approve all claims in the amount of $ 349,967.88 for the month of January, seconded by Alderman Collins. Motion carried 7--0. BID OPENING - FIRE TRUCK: This being the time and place advertised, the bids were opened. D & R Fire and Safety - There was a letter enclosed giving notice of their intention not to bid. Becker Fire Equipment Bid Bond Attached Casper, WY Page 2 Minutes of the City Council of Laurel Council Meeting of February 5, 1991 The bid was referred to the Fire Committee for a recommendation at the next council meeting. The Fire Committee will meet Thursday, February 7th at 7:00 p.m. at the Fire Hall. (Clerk's Note: Another bid was received from W.K. Mack Enterprises, Salt Lake City, UT at 8:00 a.m. Wednesday morning, which was too late for bid opening. After a telephone conversation with them, the bid was returned.) LAUREL MUSEUM INC.: Bob Gauthier stated the museum made a request to the Budget/Finance Committee to defer their utility bills until May 1991. They are closed during the winter months and they do not have the money at this time to pay them. Motion by Alderman Collins to allow Laurel Museum, Inc. to delay payment of their bills until May, seconded by Alderman Orr. Discussion followed and Bob stated it is unclear at this time whether they will pay the bills, but he feels that in May they may ask the city to forgive the amount due. The museum has applied for grants but as of this date, they have not received any. Motion carried 6--1 with Alderman Kellogg voting, "NO." CITY TREASURER'S SALARY: ORDINANCE NO. 981 (first reading) SALARY OF THE CITY TREASURER Motion by Alderman Rodgers that Ordinance No. 981 (first reading) be passed and adopted, seconded by Alderman Kellogg. Discussion followed regarding different aspects of the position. It was recommended that the salary be set at $ 1,000.00 per month, which takes into consideration that the treasurer will have complete health insurance coverage. The person appointed will have to run in the next general election and the requirements for the job are basically set by state codes. There is no probationary period with this job since it is an elected position. At this time a roll call vote was taken. Motion carried 5--2 with Aldermen Marshall and Orr voting, "NO." CREATE POSITION FOR PART-TIME FIRE/BUILDING INSPECTOR: ORDINANCE NO. 982 (first reading) ESTABLISHING CITY OFFICE OF FIRE/ BUILDING INSPECTOR Motion by Alderman Orr that Ordinance No. 982 (first reading) be passed and adopted, seconded by Alderman Marshall. A roll call vote was taken. Motion carried 7--0. ORDINANCE NO. 983 (first reading) ESTABLISHING DUTIES OF FIRE/BUILDING INSPECTOR Motion by Alderman Marshall that Ordinance No. 983 (first reading) be passed and adopted, seconded by Alderman Orr. A roll call vote was taken. Motion carried 7--0. ADOPTING PERSONNEL POLICIES HANDBOOK: RESOLUTION NO. 2513 ADOPTING A PERSONNEL POLICIES HANDBOOK FOR THE EMPLOYEES OF THE CITY OF LAUREL Motion by Alderman Orr that Resolution No. 2513 be passed and adopted, seconded bv Alderman Teeterm. Motion emrr4md 7--0. Page 3Minutes of the City Council of Laurel Council Meeting of February 5, 1991 AUTHORIZING BUDGET TRANSFERS OR REVISIONS: RESOLUTION NO. 2514 BEING A RESOLUTION AUTHORIZING BUDGET TRANSFERS OR REVISIONS Motion by Alderman Orr that Resolution No. 2514 be passed and adopted, seconded by Alderman Collins. Motion carried 7--0. The Mayor stated this does not increase the budget in any way. It is for transferring between budget line items only. ESTABLISH RATES CHARGED TO NON-RESIDENTS By FIRE DEPARTMENT: RESOLUTION NO. 2515 A RESOLUTION ESTABLISHING RATES TO BE CHARGED TO NON-RESIDENTS BY THE FIRE DEPARTMENT Motion by Alderman Rodgers that Resolution No. 2515 be passed and adopted, seconded by Alderman Collins. Motion carried 7--0. TRANSFERRING FUNDS FROM SID #102 TO SID REVOLVING FUND: RESOLUTION NO. 2516 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA Motion by Alderman Collins that Resolution No. 2516 be passed and adopted, seconded by Alderman Orr. Motion carried 7--0. TRANSFER FROM SID REVOLVING FUND TO SID #98 & SID #100: RESOLUTION NO. 2517 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA Motion by Alderman Rodgers that Resolution No. 2517 be passed and adopted, seconded by Alderman Orr. Motion carried 7--0. COMMITTEE REPORTS: --Budget/Finance Committee minutes of January 15, 1991 were and reviewed. Motion by Alderman Orr to enter the Budget/Finance minutes of January 15, 1991, into the record, seconded by Collins. Motion carried 7--0. --City Council Committee of the Whole minutes of January 15, presented. Motion by Alderman Marshall to enter the City Council of the Whole minutes of January 15, 1991, into the record, Alderman Graham. Motion carried 7--0. --City-County Planning Board minutes of January 10, 1991 presented. Motion by Alderman minutes of January 10, Graham. Motion carried Orr to enter the City-County Planning 1991, into the record, seconded by 7--0. --City License Committee minutes of January 30, 1991 were and reviewed. presented Committee Alderman 1991 were Committee seconded by were Board Alderman presented Motion by Alderman Collins to enter the City License minutes of January 30, 1991, into the record, seconded by Kellogg. Motion carried 7--0. Committee Alderman Motion by Alderman Collins to approve a city license for Electronics Center, seconded by Alderman Marshall. Motion carried Page 4 Minutes of the City Council of Laurel Council Meeting of February 5, 1991 --Garbage Committee minutes of January 29, 1991 were presented and reviewed. Motion by Alderman Graham to enter the Garbage Committee of January 29, 1991, into the record, seconded by Alderman Motion carried 7--0. minutes Collins. Bob Graham commented on the BFI bid. The committee feels the city can haul garbage cheaper than what the BFI proposal is for and once your under contract to them, they can raise their rates at the end of the contract period. Once you get out of the garbage business, it is a lot harder and more expensive to get back into it. This way, the city has control over their destiny. --Garbage Committee minutes of February 4, 1991 were presented and reviewed. Motion by Alderman Graham to enter the Garbage Committee of February 4, 1991, into the record, seconded by Alderman Motion carried 7--0. minutes Rodgers. AWARD BID ON GARBAGE TRUCK: A comparison sheet was presented listing the four different companies and their bids each time the truck has been re-bid. Bob Graham commented that the bids this last time are considerably lower than the two previous times. One reason for this is that the specs were changed from an automatic transmission to a manual one, which runs considerably less. Also, when the specs were drawn up this last time, the committee asked each company to be present at the meeting and they went through the specs item by item and helped draw up the specs for the best truck for the money. In doing this, Bob feels the bids were lower because each company knew exactly what they were bidding. The bids were opened at the January 29th Garbage Committee meeting and are as follows: Tri-State Equipment .............. $ 74,117.00 Northwest Peterbilt .............. $ 75,858.00 Motor Power Equip ................ $ 76,292.00 Billings Truck Center ............ $ 77,188.00 The committee recommended going with the low bidder, Tri-State Equipment, for the roll off truck in the amount of $ 74,117.00. Motion by Alderman Collins to accept the committee's recommendation to accept the bid from Tri-State Equipment for a roll off truck in the amount of $ 74,117.00, seconded by Alderman Marshall. Motion carried 7--0. --Laurel Airport Authority minutes of January 22, 1991 were presented. Motion by Alderman Kellogg to enter the Laurel Airport minutes of January 22, 1991, into the record, seconded by Collins. Motion carried 7--0. Authority Alderman --Police Committee minutes of January 17, reviewed. 1991 were presented and Motion by Alderman Rodgers to enter the Police Committee of January 17, 1991, into the record, seconded by Alderman Motion carried 7--0. minutes Collins. --Street and Alley Committee minutes of January 17, 1991 were presented and reviewed. Motion by Alderman Collins to enter the Street and Alley Committee minutes of January 17, 1991, into the record, seconded by Alderman Marshall. Motion carried 7--0. COMMENTS FROM THE AUDIENCE: Del Henman, representing the Rod & Gun Club, spoke regarding the pond west of town by the Groshelle property. At the time the interstate Page 5 Minutes of the City Council of Laurel Council Meeting of February 5, 1991 club was wondering if the city would consider putting it back in their Bob Graham suggested that the city lease it to the club under the same conditions that the buildings are leased at Riverside and in this way, it would benefit the club and the city would retain ownership of it if they ever needed it. Del stated that the club had the Fish and Game Department test the pond at one time to see if it would sustain fish life and it will not. The pond is to shallow for the fish in the winter. The department did say that with some development, the pond could be used as a rearing pond to grow finger length fish for planting in other ponds. Del said the club would still like to consider this and they feel they have a better chance of securing funds if the deed is in their name. Rich Elsenpeter, Rod & Gun Club member, said he understands the city wants to retain control of the pond for possible future use as a settling pond for storm drainage. If the club were able to develop the pond and surrounding area for nesting of birds, this drainage would destroy the pond due to the pollutants from the streets that would be deposited there. Joe Bradley stated the pond will no doubt just be given to the city if we are interested, and an option is to lease it to the club on a long term basis instead of annually. Del Henman stated that if the club could not afford to buy the pond, they would be interested in leasing it on a long term basis. More discussion followed regarding access to the property. Joe said the next step is to let the county know that we are interested in the property. WILLIAMS' AGENCY PROPERTY: Joe Bradley stated that Williams' property and he appraisal was $ 327.00. the city received the appraisal on the feels it was well done. The cost of the MAYOR'S COMMENTS: The Mayor appointed Bradley Roberts to the ambulance reserve. Motion by Alderman Teeters to confirm the Mayor's appointment of Bradley Roberts to the ambulance reserve, seconded by Alderman Collins. Motion carried 7--0. The Mayor said Jim Worthington has completed his one year probationary period and he would like to appoint him as Public Works Director for a two year period. Motion by Alderman Collins to confirm the Mayor's appointment of Jim Worthington as Public Works Director for a two year period, seconded by Alderman Orr. Motion carried 7--0. The Mayor appointed Dave Michael as Assistant Public Works Director for a period of two years. Motion by Alderman Graham to confirm the Mayor's appointment of Dave Michael as Assistant Public Works Director for a period of two years, seconded by Alderman Marshall. Motion carried 7--0. There time, being no further business to come before the council at this the meeting was adjourned at/~ p.m. Donald L. Hackmann, City Clerk ~A~EST: Approved by the Mayor and passed by the City Council of the City Laurel, Montana, this 19th day of February, 1991. B~ Oauth~er, Mayor of