HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.07.2009MINUTES
MEMBERS PRESENT:
BUDGET/FINANCE COMMITTEE
JULY 7, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
Chairman Kate Hart
Chuck Dickerson
Mayor Ken Olson
Doug Poehls
Mark Mace
OTHERS PRESENT:
Mary Embleton
Bill Sheridan
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:38
p.m. There was no public in attendance.
The minutes of the June 16, 2009 meeting were presented and approved via motion by Mark,
seconded by Chuck, and passed unanimously.
June claims totaling $1,069,761.58 were reviewed. Mary stated that $350,000 is for loan payments,
and another $400,000 is for construction and engineering projects. The claims were approved via
motion by Doug, seconded by Chuck, and passed unanimously.
There were no purchase requisitions presented.
The Comp/OT reports were reviewed for PPE 06/14/09 and 6/28/09. There were no holidays during
this time.
The Payroll Registers for PPE 06/14/09 totaling $157,231.29, Special Payroll of 6/25/09 totaling
$603.29, PPE 6/28/09 totaling $168,142.77, and Health Insurance adjustments for 6/30/09 totaling
$1,643.40 were reviewed by the committee. Mary explained that the Special Payroll was for
overtime payment to Sgt. Guy, the regular payrolls included payouts of personal time and saved
holidays as per the union contracts, and the insurance adjustments were for changes in premium and
coverage changes from open enrollment. Motion by Chuck, seconded by Doug to recommend
council approval of the payroll registers. Motion passed unanimously.
Clerk/Treasurer's Comments:
Budget process: The budget process is ongoing, and Mary and Bill have had meetings with several of
the department heads. She prepared a new budget calendar and reviewed it with the committee. The
Department of Revenue will have another conference call this week to inform taxing jurisdictions of
the progress of certified mills, which are due to be sent out the end of August. With that in mind, the
city could adopt a final budget by September 22 via a special meeting.
Park Maintenance District: Mary will distribute information on Park Maintenance Districts to the
Park Board. It is too late to put one in place for this year.
Mayor's Comments:
TIFD update: Mayor Olson reported that Shirley McDermott of LURA endorsed the water line
extension project on E. Main to the south side of the street. This work should be done prior to the
MDOT mill and overlay project scheduled for this summer. The size of the line needed for the future
and the status of the sewer services will be researched by Great West Engineering, and will come
forward soon.
Chief Administrative Officer Comments:
Budget/Finance Committee
July 7, 2009
Im act Fees Feasibility Stud o date: Bill listed possible areas, such as water, sewer, fire, police,
streets, and parks and recreation, to look at to establish impact fees. He stated that the pool especially
needs work. Chuck asked about the needs, and was told that mostly operation equipment needs to be
repaired and/or replaced. City staff has been asked to list the pool's needs for review.
Storm Water Project & S. 1St Ave. overlay update: Bill said the storm water project is complete. The
MDOT will begin work soon on the S. 1St Ave./2002 Turn Lane project, and sidewalk, curb and gutter
work will be done before the mill and overlay work. He is also working on improvements to SE 4`n to
be paid for by an SID. The goal is to try to get it done this year. The committee asked if the
replacement of the lift stations will have an impact on the overlay project. Since work will be done
on the north side of E. Main St., there will be no impact. The committee asked if the irrigation ditch
crossing by Mabel's would be a problem. Bill will research this issue.
West Main Sidewalk SID & overla : Bill said there are still some unsettled sidewalk issues for this
project, especially on the south side of W. Main St. This project probably will not happen this year.
However, MDOT may go from Stn Ave. west to Golf Course Road. The city offered to have E.
Railroad done, but MDOT said that project would not be considered a "maintenance" project.
Discussion followed. One major consideration of the West Main project is the right turn lane radius
to go south under the underpass. Another consideration is that the city may need to extend water and
sewer service to the south side of W. Main.
Wastewater Plant Upgrade preliminary engineering report: Bill reported that the engineers are still
working on the water service line between the plants and replacing the Elm St. lift station. CHS
offered an easement to the city for the water line. Final plans were submitted by Morrison Maierle to
DEQ by the deadline of June 30tH
Other - Bill told the committee that he would like direction on the issue of the sound barrier wall at
Elena Subdivision. He received 2 estimates for the city to construct a concrete wall, the lowest one
being for $32,300 with P&H Concrete of Laurel. Discussion followed. The SIA states that the
developer was to build this wall. However, the developer (Dave Bequette) does not have any money,
and has not sold all the lots at Elena. If the city pays for the wall's construction, the city's only
recourse is to issue a demand letter to the developer and court action would ensue. The committee
requested this be placed on next week's council workshop. Bill will contact the developer.
The next regular Budget/Finance meeting will be Tuesday, July 21St at 5:30 p.m.
The agenda will remain the same.
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
pp_
Mary K.E nbleton
City Clerk/Treasurer