HomeMy WebLinkAboutDepartment Head Meetings Minutes 06.30.2009MINUTES
DEPARTMENT BEAD MEETING
JUNE 30, 2009 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Bill Sheridan Mary Embleton James Caniglia
Brooke Baracker Kurt Markegard Jan Faught
Nancy Schmidt
Council Workshop Agenda - June 30, 2009
Laurel Ambulance Service:
• Appointments of Brandon Ihde and Randy Johnson
Jan stated that Brandon Ihde was a former EMT and was never terminated. There was discussion.
Mary stated that Brandon needs to be reappointed, but he does not have to fill out new paperwork.
Randy Johnson will attend tonight's council workshop. The appointments will be on the July 7th
council agenda.
Planner
• LSC Transit Consulting Services presentation - Feasibility of transit
James stated that the consultant will give a 20 minute PowerPoint presentation and answer questions.
• Resolution - Accept Renewable Resource Project Planning Grant
James stated that the resolution is for the $20,000 no-match DNRC grant for the old city dump.
Fire Department:
• Resolutions --- Fire District Contracts
Bill stated that the resolutions for contracts with Fire District No. 5 and Fire District No. 8 are on
tonight's agenda.
Public Works Department:
• Resolution - Landfill Use Agreement with the City of Billings
Bill stated that the landfill use agreement with Billings is ready to go forward.
• Resolution - Task Order No. 12 with Great West Engineering for ditch mitigation
Bill stated that Task Order No. 12 is for mitigation of hazards around the ditches. The engineering costs
will be $15,248. Mary and Kurt submitted the city's application for the funding.
• Resolution - Utilities Agreement with MDOT for changes to water and sanitary sewer facilities
for 80' Avenue Project
Bill stated that the city would pay a total estimated cost of $741,080.75 for water and sanitary sewer
facilities. Mary asked if the agreement mentioned storm lines, which it does not, so MDT must be
paying for the storm water improvements.
• Resolution - Task Order No. 13 with Great West Engineering
Bill stated that the task order is for South Laurel street improvements. Engineering costs will be
$25,245 and funding is not available at this time.
Department Head Meeting Minutes of June 30, 2009
Clerk/Treasurer:
• Ordinance - Approve recodification of ordinances
Mary explained that state statute requires adoption of an ordinance accepting the recodification.
• Resolution - Insurance transfers
Mary stated that the insurance transfers are done twice a year, and the resolution will be ready today.
Cemetery Commission:
• Resolution - Adopting the Laurel Cemetery Policy & Procedures (Norm Stamper)
Mary stated that the Cemetery Commission recommended approval of the Policy and Procedures.
Executive review:
• Recognition of Lois Markegard's service on the Tree Board - July 7th council meeting
• Appointments:
o Yellowstone Conservation District, Urban Supervisor: Marieanne Hanser to a 3-year
term ending June 30, 2012
o Insurance and Benefit Committee: Local No. 303; Local No. 316; Non-union
Representatives
Bill stated that Monica Salo, James Huertas, Don Nelson, H.F. Nurenberger, Cathy Gabrian, and Bill
would be appointed to the committee.
• Council Issues:
o City of Laurel's website
Bill stated that Nancy has requested some information regarding the city's website.
o Spraying at the parks (Chuck Dickerson)
This item is on tonight's council workshop agenda.
• Resolution - Road easement
Mary asked regarding this item Brooke stated that the landowner requested the right to renew the
easement, but the length of the renewal term has not been determined.
Other items
There were none.
Department Reports:
Ambulance Service
Jan stated that the Ambulance Service met last night to prepare for the 4th of July event.
Clerk/Treasurer
• Health Insurance Committee
Mary stated that the committee would be appointed next Tuesday.
• Budget
Mary is working on the budget and the revision of the budget calendar. Meetings have been scheduled
or held for the budgets that have been received.
2
Department Head Meeting Minutes of June 30, 2009
Fire Department
• Preparations for new fire station - plans being reviewed - financing
Bill stated that Derek is working on the plans for the fire station, the fire district agreements, and the 0'
of July events.
Library
Nancy prepared library year-end reports this week. She has been dealing with virus issues on the
library's computers this week.
Police Department
Stan stated that eleven Reserve Officers will work during the 4th of July events this Friday and Saturday.
City Planner
• Various grants for "Laurel Dump Cleanup"
There was no further discussion.
James contacted Chad Hanson regarding water and sewer lines across Main Street. Chad will contact
Bill about this.
Public Works Department
• Construction of a storage building
Bill stated that work is being done on the construction of a storage building.
• Status of street plan
Bill stated that Hardrives opened some potholes on the south side, poured in some black goo, and then
left the city. He has tried to contact them.
• Status of Water Plant upgrade
Mary stated that a conference call regarding the second phase of the Water Plant project is scheduled on
July 17`h. She mentioned that the WTP project has a 2009 TSEP Grant, and the WWTP project has a
2007 TSEP Grant.
• Alder Avenue
This project will be done with millings from MDT.
• Status of Main Street from 15t to 8th Avenues
Bill stated that this project should be done this summer.
• 1st Avenue South and SE 4th Street
Bill stated that Great West will prepare the SID for this project.
• Report on progress with South Laurel Business SID
Sam prepared a template for an agreement with the business owners, and the template was e-mailed to
Kurt.
• Potential 6th Street SID project
Bill stated that this project will not be done this summer.
Department Head Meeting Minutes of June 30, 2009
• Status of Wastewater Plant upgrade
Bill stated that the WWTP project should start soon. This includes a water line from the WTP to the
WWTP and upgrading the lift stations. Mary asked regarding the water line issue, which she spent a
considerable amount of time researching. Bill contacted some individuals but has not received a final
answer yet.
• Solid waste truck purchase
Bill stated that a truck needs to be purchased.
City Attorney
There was no discussion.
Mayor Olson
Bill stated that Mayor Olson recently hurt his back.
Chief Administrative Officer
• 120-day moratorium on water resale rates
Bill stated that Montana Rural Water will give some direction regarding water resale rates.
• Schedule of Fees and Charges
Bill stated that the fees and charges need to be reviewed.
• City of Laurel's website
There was no further discussion.
0 City's lease of railroad property on Main Street for various uses
Bill stated the need to have water service on the south side of Main Street where the city wants to lease
some railroad property.
• Bus Transit System
Bill stated that the contractor is working on the project, and the city received a grant to purchase two
vehicles. James stated that they are working on the third of four phases of the project, and another
presentation will be given to the council in August.
Other
Jan asked regarding the use of 4-wheelers for the 4t' of July. Mary stated that she needs the leases and
information as soon as possible.
The meeting adjourned at 3:26 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
4